Loading...
HomeMy WebLinkAboutMinutes - 2006.04.11 - 36076 April 11, 2006 The meeting was called to order by Chairperson Palmer at 9:03 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT : Charles E. Palmer, Sue Ann Douglas, Jim Nash, Tom Middleton, Jeff Potter, William D. Molnar, Mattie Hatchett, Marcia Gershenson and Dave Woodward PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: Facilities Management Dave Ross, Director Mike Hughson, Property Management Facilities Engineering Paul Hunter, Manager Sheriff's Department Dale Cunningham, Business Manager Major Damon Shields Deborah Percival, Government Relations Director Drain Commissioner Philip Sanzica, Chief Engineer Steven Korth, Assistant Chief Engineer County Executive Jerry Poisson, Deputy County Executive Central Services J. David VanderVeen, Director Risk Management Julie Secontine, Risk Manager Human Resources Karen Jones, Supervisor Board of Commissioners Commissioner Bullard, District #2 Lawrence M. Doyle, Administrative Director Sheryl Mitchell, BOC Senior Analyst Harvey Wedell, BOC Senior Analyst Nancy Wenzel, Committee Coordinator Chairperson Palmer led the Committee in the recitation of the Pledge of Allegiance to the Flag. APPROVAL OF MINUTES OF March 28, 2006 Molnar moved to approve the March 28 2006 Minutes as printed. Supported by Middleton. Motion carried on a voice vote. Planning & Building Committee Page 2 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Tom Middleton Jeff Potter William D. Molnar Mattie Hatchett Marcia Gershenson Dave Woodward Charles E. Palmer Chairperson Sue Ann Douglas Vice Chairperson Jim Nash Minority Vice Chairperson April 11, 2006 PUBLIC COMMENT None. CONSENT AGENDA Middleton moved approval of Consent Agenda Item A. A. Coordinating Zoning Committee Minutes – March 28, 2006 Supported by Gershenson. Motion carried on a voice vote. DRAIN COMMISSIONER – U.S. ENVIRONMENTAL PROTECTION AGENCY SPECIAL APPROPRIATIONS PROJECTS GRANT: $994,100 GRANT APPLICATION ACCEPTANCE AND AGREEMENT APPROVAL BY COUNTY DRAIN COMMISSIONER The Oakland County Drain Commissioner applied for and was awarded an U.S. Environmental Protection Agency grant reimbursement award of $994,100. The purpose of the grant is to provide the County a proactive approach to manage Oakland County's storm water resources and to provide for the integration of numerous related efforts that are currently underwa y in the County. The grant does not require matching funds and acceptance of this reimbursement grant does not obligate the County to any future commitment. Middleton moved approval of the attached suggested Resolution. Supported by Woodward. Motion carried on a unanimous roll call vote with Nash, Potter and Hatchett absent. DEPARTMENTS OF SHERIFF AND FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF LEASE AGREEMENT WITH AERODYNAMICS INCORPORATED FOR USE OF HANGAR SPACE FOR STORAGE OF HELICOPTERS AT 6544 HIGHLAND ROAD, WATERFORD, MICHIGAN The Oakland County Sheriff's Department acquired two helicopters for the purpose of providing public safety and patrol support services throughout Oakland County. The helicopters are presently housed at the Oakland County International Airport in hangar number 2 at 6544 Highland Road, Waterford, Michigan. This resolution requests approval of a Hangar Lease Agreement for a term of three years commencing March 1, 2006 at a rental rate of $375.00 per month per helico pter or $9,000 per year. Middleton moved approval of the attached suggested Resolution. Supported by Molnar. Motion carried on a unanimous roll call vote with Potter absent. FACILITIES MANAGEMENT/ FACILITIES ENGINEERING – AWARD OF CONTRACT FOR THE 20 06 PARKING LOT PAVING PROGRAM – PUBLIC WORKS BUILDING PROJECT The 2006 Capital Improvement Program, Utilities Section, Item #1 identifies the 2006 Parking Lot Paving Program for renovation. The budget for this project is $270,000. The project scope inc ludes removal and replacement of one-half of the east parking lot and 42% of the rear service driveway and parking area. Asphalt Specialists, Inc. of Pontiac was the low bidder at $209,224 plus $51,800 for the partial rear service area (42%). Facilities Management is recommending award of contract to Asphalt Specialist, Inc in the amount of $261,024 plus $3,000 for Landscaping and a 10% contingency of $26,976 for a total project budget of $291,000. Molnar moved the Planning & Building Committee Report to the Finance Committee with the recommendation the aforementioned be adopted. Supported by Douglas. Motion carried on a unanimous roll call vote with Potter absent. Planning & Building Committee Page 3 April 11, 2006 MR #05247 BOARD OF COMMISSIONERS – 52ND DISTRICT COURT GREEN BUILDING PROJECT The U.S. Green Building Council (USGBC) has developed the Leadership in Energy and Environmental Design (LEED) Green Building Rating System, which is a national consensus -based, market-driven, building rating system designed to rate the sustainability of building projects and implement green building practices. This is a leading -edge system for designing, constructing and certifying the world's greenest and best buildings, while promoting sustainable developme nt. The resolution suggests that the new court house to be constructed for the 52nd District in Northwestern Oakland County offers an opportunity to build a demonstration project for a green building that is certified by the LEED program. A green building project is a worthwhile investment and will save the court a great deal of money over the life of the building. Nash moved the Planning & Building Committee Report to the full Board with the recommendation MR #05247 be adopted. Supported by Gershenson. MR #05247 was postponed to this date to allow Commissioner Nash an opportunity to incorporate some suggested changes. Commissioner Nash provided Committee members with a revised resolution. Middleton moved to amend the resolution by striking the 4 th, 5th, 6th and 7th WHEREAS paragraphs. Supported by Douglas Motion failed on a roll call vote: Palmer, Douglas and Middleton – yes Nash, Potter, Molnar, Hatchett, Gershenson and Woodward – no Douglas moved to amend the resolution by striking the 4 th, 5th and 6th WHEREAS paragraphs and in WHEREAS 7, change "this" to "a" also in WHEREAS 8, change "WHEREAS the" to "WHEREAS a". Supported by Potter. Motion carried on a roll call vote: Douglas, Nash. Middleton, Potter, Gershenson and Woodward – yes Palmer, Molnar and Hatchett – no Potter moved to amend the resolution by changing the 10 th WHEREAS paragraph to read, "WHEREAS grants are may be available…." Also the 11 th WHEREAS paragraph to read, "WHEREAS grants are may be available..." Plus the 2 nd BE IT FURTHER RESOLVED paragraph to read, "BE IT FURTHER RESOLVED that county green building efforts should shall be consistent…." In the Last BE IT FURTHER RESOLVED paragraph change "will" to "may." Supported by Gershenson. Motion carried on a roll call vote: Douglas, Nash, Middleton, Potter, Molnar, Hatchett, Gershenson, and Woodward – yes Palmer – no Douglas moved to amend the resolution in the 11 th WHEREAS paragraph by adding the words "to counties" after the word "available". Also in the 12 th WHEREAS paragrap h by adding the words "to counties" after the word "available". Motion failed due to lack of support. Douglas moved to amend the resolution by changing the first BE IT FURTHER RESOLVED paragraph to read, "BE IT FURTHER RESOLVED that the Oakland County Bo ard of Commissioners requests Facilities Management to work with the Fiscal Services' Grant Administrator to identify and apply for federal and state grants that would support county construction projects such as the planned 52 nd District Court having a green roof, green parking lot and other having sustainable building features." Supported by Palmer. Planning & Building Committee Page 4 April 11, 2006 MR #05247 BOARD OF COMMISSIONERS – 52ND DISTRICT COURT GREEN BUILDING PROJECT (Continued) Motion failed on a roll call vote: Douglas and Middleton – yes Palmer, Nash, Potter, Molnar, Hatchett, Gershenson and Woodward – no Nash moved to amend the resolution in accordance with the distributed revised copy. Supported by Gershenson. Motion carried on a roll call vote: Nash, Middleton, Potter, Hatchett, Gershenson and Woodward – yes Palmer, Douglas and Molnar – no Douglas moved to amend the resolution by removing reference to the 52 nd District Court in the first BE IT FURTHER RESOLVED paragraph and changin g the title to read, "Board of Commissioners – Green Building Projects". Motion failed due to lack of support. Douglas moved to amend the resolution by changing the title to read, "Board of Commissioners – Future Green Building Construction Projects". Supported by Middleton . Motion carried on a roll call vote: Douglas, Nash, Middleton, Potter, Molnar, Hatchett, Gershenson and Woodward – yes Palmer - no Main motion as amended carried on a roll call vote Douglas, Nash, Middleton, Potter, Molnar, Hatche tt, Gershenson and Woodward – yes Palmer - no MR #05247 as amended appears below: "MR # 05247 BY: Commissioner Jim Nash, District #15 RE: Board of Commissioners - 52nd District Court Future Green Building Construction Projects TO: Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS Oakland County prides itself on spearheading technological advancements and promoting Oakland County as a premier place to live, work and play; and WHEREAS globally, the new improvements in bu ilding design include: seeking maximum energy efficiency to save long term costs, building designs to reduce heating/cooling needs, conservation of water/sewer systems, using materials that cause less pollution in production and do not adversely affect the health of building inhabitants, recycling materials on -site to save construction costs and reduce landfill use and seeking the closest suppliers to limit transportation costs and energy use; and WHEREAS the U.S. Green Building Council (USGBC) is the nati on’s foremost association of leading architects, engineers, corporate and academic researchers, designers, builders, contractors, landscapers and construction material suppliers from across the building industry who work to promote buildings that are environmentally responsible, profitable and healthy places to live and work; and WHEREAS the USGBC has developed the Leadership in Energy and Environmental Design (LEED) Green Building Rating System, which is a national consensus -based, market-driven building rating system designed to rate the sustainability of building projects and implement green building practices. This is a Planning & Building Committee Page 5 April 11, 2006 MR #05247 BOARD OF COMMISSIONERS – 52ND DISTRICT COURT GREEN BUILDING PROJECT (Continued) leading- edge system for designing, constructing and certifying the world’s greenest and best buildings, while promoting sustainable development; and WHEREAS the new court house to be constructed for the 52nd District Court in Northwestern Oak land County offers Oakland County the opportunity to build a demonstration project for a green building that is certified by the LEED program; and WHEREAS a green building project at the court house is a worthwhile investment and will save the county a great deal of money over the life of the building, bringing Oakland County into the growing field of green development and LEED certification; and WHEREAS this a green building demonstration project will provide a showcase for county efforts to increase the visibility of the Emerging Sectors program and reduce our building costs; and WHEREAS the a green building demonstration project would provide long term benefits to the county in the form of lower utility bills for the life of the building, a 2 -to-3 times longer life for the roof before replacement is needed, a reduction of the heat island affect of the building and reduced storm water runoff from the roof; and WHEREAS additional applications within the green building project could include a green park lot - using permeable pavement and bio -swales to reduce runoff to almost zero; and WHEREAS grants are may be available through the Department of Environmental Quality for non -point pollution mitigation, which would significantly offset the construction c osts if approved; and WHEREAS additional grants are may be available for projects such as geothermal heating/cooling systems and solar and/or hydrogen power generation. These methods of heating and cooling save considerable funds and would set an excellen t example for future commercial development in Oakland County. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby recognizes the potential benefits of green building practices project to reduce building costs, while simultaneously emphasizing state of the art strategies for sustainable site development, water savings, energy efficiency, materials selection and indoor environmental quality. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners requests Facili ties Management to work with the Fiscal Services' Grant Administrator to identify and apply for federal and state grants that would support county construction projects such as the planned 52nd District Court having a green roof, green parking lot and other sustainable building features. BE IT FURTHER RESOLVED that county green building efforts shall be consistent with the principle of insuring a justifiable return on investment and that all such decisions be based on sound benefit analysis. BE IT FURTHER RESOLVED that grant revenues generated for a green building project will may reduce construction and maintenance costs to the county, and some part of such cost savings be considered to fund further energy conservation or alternative energy improvements. These cost savings should be dedicated towards offsetting the costs for LEED certification as overseen by the U.S. Green Building Council and to provide a solar power system integrated into the building exterior and/or an on -site hydrogen power system. Chairperson, we move the adoption of the foregoing Resolution." Planning & Building Committee Page 6 April 11, 2006 MR #05313 BOARD OF COMMISSIONERS – AMENDMENT TO COUNTY POLICY ON ASSIGNMENT OF COUNTY VEHICLES This Resolution would amend County Policy regarding assignment of county vehicles by not allowing the assignment of a county vehicle to an employee who has been convicted of driving under the influence of alcohol. Woodward moved the Planning & Building Committee Report to the full Board with the recommendation MR #05313 be adopted. Supported by Hatchett. Woodward moved to amend the resolution by adding the words ",within the last 36 months," been convicted of driving under the influence of alcohol "or a controlled substance, or c onvicted of operating a vehicle while impaired". Supported by Hatchett. Motion carried on a unanimous roll call vote. Main motion as amended failed on a roll call vote: Nash, Hatchett, Gershenson and Woodward – yes Palmer, Douglas, Middleton, Potter, and Molnar – no OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Committee the meeting adjourned at 10:37 a.m. ___________________________________ Nancy Wenzel, Committee Coordinator _____________________________________ Lawrence M. Doyle, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.