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HomeMy WebLinkAboutMinutes - 2006.04.13 - 36077CHUCK MOSS Chairperson MIKE ROGERS Vice Chairperson TIM MELTON Minority Vice Chairperson April 13, 2006 Chairperson Moss called the meeting of the Finance Committee to order at 9:00 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Chuck Moss, Mike Rogers, Tim Melton, Charles Palmer, Hugh Crawford, Eric Wilson, Greg Jamian, Christine Long, David Coulter, Helaine Zack, Dave Woodward COMMITTEE MEMBERS ABSENT None. OTHERS PRESENT COMMUNITY CORRECTIONS Barb Hankey, Manager EMERGENCY RESPONSE & Brandon Lewis, Solution Area Planner PREPAREDNESS EQUALIZATION Dave Hieber, Manager Dawn Creamer EXECUTIVE OFFICE Robert Daddow, Deputy Executive FACILITIES ENGINEERING Paul Hunter, Manager FISCAL SERVICES Tim Soave, Manager Nancy Fournier, Chief LaVerne Smith, Supervisor Joe Matkosky, Financial Analyst MANAGEMENT & BUDGET Art Holdsworth, Deputy Director SHERIFF Dale Cunningham, Business Manager BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Harvey Wedell, Sr. Analyst Julia Ruffin, BOC Liaison Helen Hanger, Sr. Committee Coordinator MINUTES Rogers moved approval of the previous minutes of March 16, 2006, as printed. Supported by Crawford. Motion carried on a voice vote. PUBLIC COMMENT OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer Hugh D. Crawford Eric Wilson Greg Jamian Christine Long David Coulter Helaine Zack David Woodward FINANCE COMMITT EE Page 2 April 13, 2006 None. CONTINGENCY REPORT The FY 2006 Contingency Fund Balance of $393,695 will be reduced by $42,621 with adoption of Item 6 to $351,074. Palmer moved to receive and file the FY 2006 Contingency Report dated April 6, 2006. Supported by Zack. Motion carried on a voice vote. REGULAR AGENDA 6. MR #06077 – SHERIFF’S OFFICE – CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF OAKLAND 2004 -2008 The Sheriff is requesting authorization to amend its Law Enforcement Agreement with the Charter Township of Oakland for 2004-2008 effective April 29, 2006. One Deputy II (no fill) position will be created and will be added to the contract for a total of 15 positions, along with one marked vehicle, camera, mobile, prep & MDC). Operating revenues and expenses will equal $44,070 for FY 2006 and $107,064 for FY 2007. Contingency funds of $42,621 will be used to purchase the vehicle and equipment. Budget amendments will be made as detailed in the Fiscal Note. Wilson moved approval of the attached suggested Fiscal Note. Suppor ted by Palmer. Motion carried unanimously on a roll call vote with Woodward absent . 7. DRAIN COMMISSIONER – U.S. ENVIRONMENTAL PROTECTION AGENCY SPECIAL APPROPRIATIONS PROJECTS GRANT: $994,100 GRANT APPLICATION ACCEPTANCE AND AGREEMENT APPROVAL BY COUNTY DRAIN COMMISSIONER The resolution acknowledges that the Drain Commissioner has accepted a grant of $994,100 and entered into an agreement with the U .S. Environmental Protection Agency to integrate numerous planning and inventory tasks to provide improved management of County’s storm water resources. The budget will be amended to provide for $497,051 in grant funding for FY 2006 and $497,049 for FY 2007. No county matching funds or additional personnel are required. A budget amendment will be made a s detailed in the Fiscal Note. Palmer moved approval of the attached suggested Fiscal Note. Supported by Coulter. Motion carried unanimously on a roll call vote with Woodward absent . 8. COUNTY EXECUTIVE – EMERGENCY RESPONSE AND PREPAREDNESS – ACCEPTANCE FOR THE DEPARTMENT OF HOMELAND SECURITY, STQATE OF MICHIGAN 2004 HOMELAND SECURITY GRANT PROGRAM Emergency Response and Preparedness is requesting authorization to accept an amount of up to $22,000 from redistribution of funds under the 2004 State Home land Security Program. These funds will be used to enhance interoperable communications. New grant requirements will require the County to forward a copy of all Freedom of Information Act requests regarding the grant to the State. A budget amendment wil l be made as detailed in the Fiscal Note. Zack moved approval of the attached suggested Fiscal Note. Supported by Crawford . FINANCE COMMITT EE Page 3 April 13, 2006 Motion carried unanimously on a roll call vote with Woodward absent . 9. FACILITIES MANAGEMENT / FACILITIES ENGINEERING – AWARD OF CONTRACT FOR THE 2006 PARKING LOT PAVING PROGR AM – PUBLIC WORKS BUILDING PROJECT Facilities Engineering is requesting authorization to award a contract in the amount of $261,024 to Asphalt Specialists Inc. of Pontiac to remove and replace one-half of the deteriorating east parking lot and a portion of the rear service driveway and parking area at the Public Works Building . This project is included in the 2006 Capital Improvement Plan . The total project includes the $261,024 award of contract, landscapi ng of $3,000 and contingency of $26,976. Funds will be transferred from the Capital Improvement Program/Building Improvement Fund to the Project Work Order Fund for this project. Palmer moved approval of the attached suggested Resolution. Supported by Rogers. Motion carried unanimously on a roll call vote with Woodward absent. 10. MR #06078 – DEPARTMENT OF PUBLIC SER VICES/COMMUNITY CORRECTIONS – ESTABLISHMENT OF A REINSTATEMENT FEE FOR THE WEEKEND, WEEKDAY ALTERNATE FOR MISDEMEANANTS Community Corrections is requesting authorization to institute a $15.00 reinstatement fee beginning May 1, 2006, for offenders who are terminated from the Weekend, Weekday Alternative for Misdemeanants program and are re-referred back into the program. Of 10,500 offenders referred to the program each year, 875 are terminated for failure to show at schedule times, inappropriate actions, test ing positive for alcohol, etc. and 63% of those terminated are re -referred back to the program , resulting in additional staff and resource costs. Instituting a reinstatement fee may provide an incentive for participants to complete the program. Wilson moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote with Woodward absent. 11. DEPARTMENT OF MANAGEMENT & BUDGET – 2006 EQUALIZATION Management and Budget is requesting adoption of the 2006 E qualization Report, authorizing its certification by the Chairperson of the Board , and that it be entered on the County recor ds and delivered to the appropriate official of the property township or city. Copies of the Report are attached to the resolution and have been placed on file. Total assessed 2006 valuation has increased 4.06% and taxable value $5.56% from the previous year, with the largest increases resulting from new construction. Coulter moved approval of the attached suggested Resolution. Supported by Jamian. Motion carried unanimously on a roll call vote. 12. DEPARTMENT OF MANAGEMENT AND BUDGET – CONTINUATION OF INTEGRATED E- FINANCIAL SYSTEM AND OUTLOOKSOFT IMPLEMENTATION PROJECT Management and Budget is requesting an appropriation of $541,600 (13% of the original designation) from the Designated Fund Balance for Phase III of the E -Financial System implementa tion. Funds will be used to purchase OutlookSoft budgeting, performance management and data warehousing system to integrate with PeopleSoft. FINANCE COMMITT EE Page 4 April 13, 2006 Palmer moved approval of the attached suggested Resolution. Supported by Jamian. Motion carried unanimously on a roll call vote. COMMUNICATION ITEMS – CONSENT AGENDA A. Sheriff’s Office – FY 2006 Highway Safety Challenge Award Grant Application B. Sheriff’s Office – FY 2006 Bulletproof Vest Reimbursement Program Grant Acceptance C. Memo from City of Southfield RE: Partial Reimbursement of 2004 Abated Tax Dollars from the Former Covisint Co. D. City of Auburn Hills – Notice of Hearing on March 20, 2006 for Requested Industrial Facilities ExemptionCertificate for BAE Industries, Inc. Located on 1426 Pa cific Dr., Auburn Hills MI 48326 Palmer moved to receive and file Communications A-D. Supported by Zack. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committe e, the meeting was adjourne d at 9:16.a.m. ________________________ _______________________________ Helen A. Hanger Lawrence M. Doyle Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.