Loading...
HomeMy WebLinkAboutMinutes - 2006.05.04 - 36083CHUCK MOSS Chairperson MIKE ROGERS Vice Chairperson TIM MELTON Minority Vice Chairperson May 4, 2006 Chairperson Moss called the meeting of the Finance Committ ee to order at 9:00 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Chuck Moss, Mike Rogers, Tim Melton, Charles Palmer, Hugh Crawford, Eric Wilson, Greg Jamian, Christine Long, David Coulter, Helaine Zack COMMITTEE MEMBERS ABSENT Dave Woodward OTHERS PRESENT EQUALIZATION Dave Hieber, Manager EXECUTIVE OFFICE Robert Daddow, Deputy Executive FACILITIES MANAGEMENT Mike Hughson, Property Specialist FISCAL SERVICES Tim Soave, Manager Nancy Fournier, Chief Penny Cremer, Chief LaVerne Smith, Supervisor Joe Matkosky, Analyst MANAGEMENT & BUDGET Laurie Van Pelt, Director SHERIFF Mike McCabe, Undersheriff Dale Cunningham, Business Manager PLANTE & MORAN Leslie Pulver, CPA Bill Brickey, CPA BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Harvey Wedell, Sr. Analyst Helen Hanger, Sr. Committee Coordinator MINUTES Crawford moved approval of the previous minutes of April 13, 2006, as printed. Supported by Palmer. Motion carried on a voice vote. PUBLIC COMMENT None. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer Hugh D. Crawford Eric Wilson Greg Jamian Christine Long David Coulter Helaine Zack David Woodward FINANCE COMMITTEE Page 2 May 4, 2006 CONTINGENCY REPORT A revised Contingency Fund Balance report was distributed to show that MR #06044, considered on March 9, 2006, increased the fund by $1,464, making the current balance $352,638. Long moved to receive and file the revised FY 2006 Contingency Report dated May 2, 2006. Supported by Rogers. Motion carried on a voice vote. REGULAR AGENDA Chairman Moss asked that items 7-9 be taken up first prior to review of the Audit Report. There w ere no objections. 7. RESOLUTION APPROVING ESCROW AGREEMENT FOR THE DEFEASANCE OF PART OF THE OUTSTANDING OAKLAND COUNTY BUILDING AUTHORITY BONDS, SERIES 2002A PRIOR TO MATURITY The Building Authority is requesting authorization to use part of the proceeds of Series 2002A Bonds issued for construction of the Sheriff’s Substation in Rochester Hills in the amount of $5,200,000 and not expected to be expended on this project to de fease such bonds with maturities and interest as set forth in Exhibit A of the resolution. A total of $850,000 in principal, maturing in the years 2020 through 2022, will be defeased . Palmer moved approval of the attached suggested Resolution. Supported by Coulter. Motion carried unanimously on a roll call vote with Woodward absent . 8. DEPARTMENT OF SHERIFF AND FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF LEASE AGREEMENT WITH AERODYNAMICS INCORPORATED FOR USE OF HANGAR SPACE FOR STORAGE OF HELIC OPTERS AT 6544 HIGHLAND ROAD, WATERFORD, MICHIGAN The Sheriff is requesting authorization to continue to lease hangar space at the Oakland County International Airport to house two helicopters through February 28, 2009 , at a rate of $9,000 per year. Sufficient funds have been budgeted for this purpose and no budget amendment is required. Palmer moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Woodward absent . 9. DEPARTMENT OF MANAGEMENT AND BUDGET/EQUALIZATION DIVISION – CREATION OF ONE (1) EQUALIZATION APPRAISER I POSITION AND APPROVAL OF CONTRACT FOR OAKLAND COUNTY EQUALIZATION DIVISION ASSISTANCE SERVICES WITH THE TOWNSHIP OF HOLLY Equalization is requesting authorization t o contract with the Township of Holly to provide services, including original assessments, reappraisals and file maintenance, for a sum of $14.28 per parcel for 4,955 real property parcels and $12.04 per parcel for 44 personal property parcels, for a contr act total of $76,103. The contract will run through June 30, 2008. This contract will require one additional Equalization Appraiser I position, to be fully funded by contract revenue. Budget amendments will be made as indicated in the resolution. Jamian moved approval of the attached suggested Resolution. Supported by Wilson. FINANCE COMMITTEE Page 3 May 4, 2006 Palmer moved to amend the resolution to add “BE IT FURTHER RESOLVED that continuation of the position is contingent upon continuation of the contract. “ Supported by Long. Motion to amend carried on a voice vote. Main motion, as amended, carried unanimously on a roll call vote with Woodward absent. 6. ANNUAL AUDIT REPORT BY THE COUNTY CONTRACTED INDEPENDENT CERTIFIED PUBLIC ACCOUNTING FIRM Messrs. Pulver and Brickey of Plante Moran presented their findings regarding the reporting of the County's basic financial statements for the year ended September 30, 200 5, as outlined in their letter of January 2 0, 2006. The letter describes the responsibilities of both the Auditors a nd the County and expresses the Auditors opinion that the financial statements are complete, accurate and done in accordance with the rules of generally accepted accepting principals). Adjustments were made relative to the shift in the County’s tax Levy to July 1, this being a new process not addressed in previous fiscal years. The Auditor’s have submitted an unqualified opinion on the financial statements. Mr. Brickey indicated that Note 3 of the Comprehensive Annual Finance Report was more detailed due to changes in requires accounting standards. The statistical section and post employment benefits reports will also change over the next several years as new accounting standards are implemented. Auditing of federal grant funds is also near completion, with about twelve grant programs being reviewed. No findings and no questionable costs have been identified so far. Zack moved to Receive and File . Supported by Rogers. Motion carried on a voice vote. 10. FY 2005 COMPREHENSIVE ANNUAL FINANC IAL REPORT (CARF) PRESENTATION Mr. Soave identified Ms. Cremer as being responsible for the publication Comprehensive Annual Finance Report for the Fiscal Year ending September 30, 2005, (CAFR) and outlined the information contained therein. Palmer moved to receive and file . Supported by Wilson. Motion carried on a voice vote. COMMUNICATION ITEMS – CONSENT AGENDA A. Department of Management and Budget – Budget Overview Session B. Department of Management and Budget/Purchasing Division – Contract Exception Report for the Months of February, March and April of 2006 C. Prosecuting Attorney – FY 2007 Victim Rights Grant Application D. Department of Public Services/Community Corrections Division – 2006 Field-Initiated Demonstration Program/Pontiac Instep Grant Application Crawford moved to receive and file Communications A-D. Supported by Palmer. FINANCE COMMITTEE Page 4 May 4, 2006 Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committe e, the meeting was adjourned at 10:00.a.m. ________________________ _______________________________ Helen A. Hanger Lawrence M. Doyle Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.