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Home My WebLink AboutMinutes - 2006.06.06 - 36091 June 6, 2006 The meeting was called to order by Chairperson Palmer at 9:00 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Charles E. Palmer, Sue Ann Douglas, Jim Nash, Tom Middleton, Jeff Potter, William D. Molnar, Mattie Hatchett, Marcia Gershenson and Dave Woodward PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: Facilities Management Dave Ross, Director Mike Hughson, Property Management Paul Hunter, Manager Planning & Economic Development Karry Rieth, Manager Aviation Karl Randall, Manager Board of Commissioners Lawrence M. Doyle, Administrative Director Sheryl Mitchell, BOC Senior Analyst Nancy Wenzel, Committee Coordinator Chairperson Palmer led the Committee in the recitation of the Pledge of Allegiance to the Flag. APPROVAL OF MINUTES OF May 16, 2006 Potter moved to approve the May 1 6, 2006 Minutes as printed. Supported by Middleton. Motion carried on a voice vote. PUBLIC COMMENT None 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Tom Middleton Jeff Potter William D. Molnar Mattie Hatchett Marcia Gershenson Dave Woodward Charles E. Palmer Chairperson Sue Ann Douglas Vice Chairperson Jim Nash Minority Vice Chairperson Planning & Building Committee Page 2 June 6, 2006 CONSENT AGENDA Douglas moved approval of Consent Agenda Items A -F. A. Coordinating Zoning Committee Minutes – May 16, 2006 B. Resolution – Washtenaw County Board of Commissioners – Proposed Amendment to “A Comprehensive Plan for Washtenaw County” C. Department of Economic Development & Community Affairs, Community & Home Improvement Division – FY 2006 Housing Counseling Grant Applicatio n D. Oakland County Building Authority Minutes – April 12, 2006 E. 2006 Capital Improvement Program Monthly Progress Report May 2006 F. Article Regarding Construction Costs – Dave Ross Supported by Nash. Motion carried on a voice vote. CENTRAL SERVICES – OAKLAND/SOUTHWEST AIRPORT 2006 GRANT PROGRAM ACCEPTANCE – AIRPORT PAVEMENT MARKING The County of Oakland is in receipt of a Michigan Department of Transportation Grant in the amount of $2,500 for the development and improvement of pavement marking at the Oakland/Southwest Airport. A required local grant match of $2,500 is available from the airport fund. Middleton moved approval of the attached suggested Resolution. Supported by Nash . Motion carried unanimously on a roll call vote with Hatchett and Woodward absent. CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT 2006 GRANT PROGRAM ACCEPTANCE – AIRPORT PAVEMENT MARKING The County of Oakland is in receipt of a Michigan Department of Transportation Grant in the amount of $7,500 for the development and improvement of pavement marking at the Oakland County International Airport. A required local grant match of $7,500 is available from the airport fund. Middleton moved approval of the attached suggested Resolution. Supported by Nash. Motion carried unanimously on a roll call vote with Hatchett and Woodward absent. CENTRAL SERVICES – OAKLAND/TROY AIRPORT 2006 GRANT PROGRAM ACCEPTANCE – AIRPORT PAVEMENT MARKING The County of Oakland is in receipt of a Michigan Department of Transportation Grant in th e amount of $2,500 for the development and improvement of pavement marking at the Oakland/Troy Airport. A required local grant match of $2,500 is available from the airport fund. Molnar moved approval of the attached suggested Resolution. Supported by Douglas. Motion carried unanimously on a roll call vote with Hatchett and Woodward absent. Planning & Building Committee Page 3 June 6, 2006 DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – COMMUNITY & HOME IMPROVEMENT DIVISION – 2006 ANNUAL ACTION PLAN AND CONSOLIDATED GRANT ACCEPTANCE FOR CDBG, HOME AND ESG PROGRAMS AND 2005 -2006 ANNUAL ACTION PLAN AMENDMENT The 2006 Annual Action Plan contains a consolidated Federal grant application for activities designed to accomplish the goals and objectives for the Community Development Block Grant (CDBG) Program, HOME Investment Partnerships (HOME) Program and the Emergency Shelter Grant (ESG) Program. The consolidated CDBG, HOME and ESG grant funding from the U.S. Department of Housing and U rban Development is $5,695,437, $1,500,000 in estimated Home Improvement Revolving Loan Funds, $25,761.41 in Community Program Income, $800,000 in estimated HOME Revolving Loan Funds and HOME County match of $355,611 for a consolidated 2006 program year gr ant package totaling $8,376,809.41. Acceptance of these grants does not obligate Oakland Count y to any future commitment. Ms. Rieth expressed concern regarding future Federal funding of this grant. Gershenson moved approval of the attached suggested re solution. Supported by Douglas . Motion carried unanimously on a roll call vote with Woodward absent. DEPARTMENTS OF PARKS AND RECREATION AND FACILITIES MANAGEMENT – RECOMMENDATION TO GRANT EASEMENT FOR UNDERGROUND ELECTRIC SERVICE TO THE DETROIT EDISON COMPANY – ORION OAKS COUNTY PARK (TAX PARCEL NO. 09 -17-200-003) Oakland County is the owner of Orion Oaks County Park located in Orion Township. The Oakland County Parks and Recreation Commission is in the process of constructing a new parking lot and r estroom facility requiring electric services to the new restroom. The Detroit Edison Company has requested the County grant a 15 foot by 261 foot easement for underground electric service and related appurtenances for the sum of one dollar. Potter moved approval of the attached suggested resolution. Supported by Douglas. Douglas moved to amend the title to read: “Department of Facilities Management and the Parks and Recreation Commission – Recommendation to Grant Easement for Underground Electric Servi ce to the Detroit Edison Company – Orion Oaks County Park (Tax Parcel No. 09 -17-200-003)” Supported by Molnar. Motion to amend carried unanimously on a voice vote. Main motion as amended carried unanimously on a roll call vote. DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF LEASE WITH AGREEMENT WITH THE CITY OF SOUTHFIELD, PART OF THE SOUTHFIELD HEALTH CENTER PROPERTY, PART OF PARCEL NOS. 24 -13-426-001 AND 24-13-404-013 The County is the owner of the Southfield Health Center property located at 27725 Greenfield Road in the City of Southfield consisting of 28.43 -acres. The County has leased approximately 25 -acres of this property to the City of Southfield for recreational purposes since 1978. This resolution authorizes a n extension of the lease to Southfield of approximately 25 -acres for recreational purposes from May 5, 2005 to November 30, 2006 for the sum of one dollar per year. Woodward moved approval of the attached suggested resolution. Supported by Molnar. Motion carried unanimously on a roll call vote. Planning & Building Committee Page 4 June 6, 2006 SELECTION OF ARCHITECT/ENGINEER AND CONSTRUCTION MANAGER FOR JAIL RENOVATION & VISITATION ADDITION PROJECT In January 2006 the Planning & Building Committee authoriz ed Facilities Management to advertise a Request for Proposal to the construction industry asking for qualifications and proposals for both architectural/engineering services and construction management services for the Jail Renovation & Visitation Addition project. A Selection Committee was formed to review and evaluate proposals and return with recommendations to award professional services contracts. The Selection Committee recommends the following companies and requests authorization to negotiate contracts with Harrison/Landmark and George W. Auch Company. If negotiations with either firm fail Facilities Management/Engineering recommends authorization to negotiate with the second rated firms of Wold and Clark Construction. Middleton moved approval of the Selection Committee’s recommendation. Supported by Molnar. Motion carried unanimously on a roll call vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee the meeting adjourned at 9:25 a.m. ___________________________________ Nancy Wenzel, Committee Coordinator _____________________________________ Lawrence M. Doyle, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.