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HomeMy WebLinkAboutMinutes - 2006.06.08 - 36094CHUCK MOSS Chairperson MIKE ROGERS Vice Chairperson TIM MELTON Minority Vice Chairperson June 8, 2006 Chairperson Moss called the meeting of the Finance Committee to order at 9:00 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Chuck Moss, Mike Rogers, Tim Melton, Hugh Crawford, Eric Wilson, Greg Jamian, Christine Long, David Coulter, Helaine Zack, Dave Woodward COMMITTEE MEMBERS ABSENT Charles Palmer OTHERS PRESENT AVIATION Karl Randall, Manager COMMUNITY CORRECTIONS Karen Peterson, Supervisor COMMUNITY & HOME IMPROVEMENT Karry Rieth, Manager Carla Spradlin, Planner CORPORATION COUNSEL Judy Cunningham, Corporation Counsel EMERGENCY RESPONSE & Gail Novak, Chief PPREPAREDNESS EQUALIZATION Dave Hieber, Manager Amanda Marshall, Appraiser FISCAL SERVICES Tim Soave, Manager LaVerne Smith, Supervisor Wayne Keller, Analyst Joe Matkosky, Analyst Linda Pearson, Analyst Joe Rozell, Analyst Nancy Falardeau, Analyst MANAGEMENT & BUDGET Laurie Van Pelt, Director PLANNING & ECONOMIC DEVELOPMENT Dan Hunter, Manager PURCHASING Joe Hylla, Manager SHERIFF Dale Cunningham, Business Manager TREASURER Pat Dohany, Treasurer OTHERS Gordon Wyllie, Attorney BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Harvey Wede ll, BOC Analyst Sheryl Mitchell, BOC Analyst Helen Hanger, Sr. Committee Coordinator OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer Hugh D. Crawford Eric Wilson Greg Jamian Christine Long David Coulter Helaine Zack David Woodward FINANCE COMMITTEE Page 2 June 8, 2006 MINUTES Crawford moved approval of the previous minutes of May 18, 2006, as printed. Supported by Rogers. Rogers moved to amend the minutes of May 18, 2006, to show him as absent rather t han present. Supported by Crawford. Motion to amend carried on a voice vote. Main motion on the minutes of May 18, 2006, as amended, carried on a voice vote. Crawford moved approval of the previous minutes of May 25, 2006 , as printed. Supported by Coulter. Motion carried on a voice vote. PUBLIC COMMENT Mr. Wyllie explained that he is a private practice attorney who is doing work for the County’s Probate Court. He indicated that he has not been paid for services provided to the court dating back to March 14, 2006. Chairman Moss asked that Mr . Soave assist Mr. Wyllie in finding out where the problem lies and correcting the situation. He invited Mr. Wyllie to come back before the Committee if the problem continues. CONTINGENCY REPORT The Contingency Fund Balance of $311,612 will remain unaffected by items on today’s agenda. The grant match line item will be reduced by Item 11 from $2,089,700 to $1,734,089. Coulter moved to receive and file the revised FY 2006 Contingency Report dated June 2, 2006. Supported by Long. Motion carried on a voice vote. CONSENT AGENDA 6a. DEPARTMENT OF CENTRAL SERVICS – OAKLAND COUNTY INTERNATIONAL AIRPORT – 2006 GRANT PROGRAM ACCEPTANCE – AIRPORT PAVEMENT MARKING The Oakland County International Airport is req uesting authorization to accept a Michigan Department of Transportation grant for State funds of $7,500 for development an d improvement of the Airport. The required local match of $7,500 is available in the Airport Fund. Funds will be used for an airport pavement marking project. 6b. DEPARTMENT OF CENTRAL SERVICS – OAKLAND SOUTHWEST AIRPORT – 2006 GRANT PROGRAM ACCEPTANCE – AIRPORT PAVEMENT MARKING The Oakland County International Airport is requesting authorization to accept a Michigan Department of Transportation grant for State funds of $2,500 for development and improvement of the Airport. The required local match of $2,500 is available in the Airport Fund. Funds will be used for an airport pavement marking project. FINANCE COMMITTEE Page 3 June 8, 2006 6c. DEPARTMENT OF CENTRAL S ERVICS – OAKLAND/TROY AIRPORT – 2006 GRANT PROGRAM ACCEPTANCE – AIRPORT PAVEMENT MARKING The Oakland County International Airport is requesting authorization to accept a Michigan Department of Transportation grant for State funds of $2,500 for development and improvement of the Airport. The required local match of $2,500 is available in the Airport Fund. Funds will be used for an airport pavement marking project. Coulter moved approval of the attached suggested Fiscal Note s for Items 6a-6c. Supported by Long. Motion carried unanimously on a roll call vote with Palmer and Woodward absent. REGULAR AGENDA 7. BOARD OF COMMISSIONERS – VILLAGE OF HOLLY DOWNTOWN DEVELOPMENT AUTHORITY – “OPT OUT” Pursuant to MR #01067, the Board of Commissioners determined to participate in the Village of Holly’s Downtown Development Authority (DDA). The DDA is in the process of amending its district boundaries and has requested that the County participate by allowing additional capture of County taxes. The Village held its public hearing on the boundary changes on April 25, 2006. The proposed amended plan was presented to the Board of Commissioners’ Tax Increment Financing District Review Policy Ad Hoc on May 11, 2006. In order to comply with the legal mandate t hat the County act on the issue of tax capture exemption within 60 days of the public hearing, the Ad Hoc Committee is recommending that the County opt-out while Corporation Counsel negotiates a con tract renewal consistent with the plan presented to the Ad Hoc Com mittee. If a contract is successfully negotiat ed, the County may revisit its decision to exempt itself from tax capture by the DDA. Ms. Cunningham advised the committee that a draft contract has been sent to the Village and Corporation Counsel is awaiting their response. Wilson moved approval of the attached suggested Resolution. Supported by Rogers. Motion carried unanimously on a roll call vote with Palmer and Woodward absent. 8. SHERIFF’S OFFICE, PROSECUTOR’S OFFICE, CIRCUIT COURT AND COMMUNITY CORRECTIONS – FY 2006 BYRNE JUSTICE ASSISTANCE GRANT (JAG) ACCEPTANCE The Sheriff, Prosecutor, Circuit Court and Community Corrections are requesting authorization to accept United States Department of Justice grant funding of $114,411. The Sheriff will re ceive $16,791, the Prosecutor $9,100, Circuit Court $9,140 and Community Corrections $3,000. Funds will be used to purchase capital equipment. Acting as fiduciary and lead agency for the City of Pontiac per MR #06036, the remaining $76,380 received by O akland County will be used to purchase and transfer capital equipment to the City. Zack moved approval of the attached suggested Fiscal Note. Supported by Wilson. Motion carried unanimously on a roll call vote with Palmer and Woodward absent. FINANCE COMMITTEE Page 4 June 8, 2006 9. DEPARTMENT OF HEALTH AND HUMAN SERVICES/CHILDREN’S VILLAGE, 2006 -2008 WATERFORD SCHOOL DISTRICT AGREEMENT Chairman Moss explained that the General Government Committee postponed act ion on this item at its Monday meeting and has scheduled a special meeting for Monday, June 12, 2006, for further consideration . Because of this, the item will be removed from today’s agenda . A special meeting of Finance will be held on Wednesday, June 14, 2006, at 9:00 a.m. to review the Fiscal Note . The c urrent contract expires June 30, so it is necessary to make a determination before that date . 10. COUNTY EXECUTIVE – EMERGENCY RESPONSE AND PREPAREDNESS – PERFORMANCE GRANT AGREEMENT FOR FISCAL YEAR 2006 ACCEPTANCE Emergency Response and Preparedness (ERP) is requesting authorization to accept State of Michigan grant funding of $46,472 for the period October 1, 2005 through September 30, 2006, to develop comprehensive disaster preparedness and assistance plans, programs, capabilities and organizations by the State and local governments. This is the 34th year for this award . Funding will be used to cover a portion of the salary and fringe benefits for the ERP administrator. No county match is required and revenue from this agreement has been included in the FY 2006 Adopte d Budget. Jamian moved approval of the attached suggested Fiscal Note . Supported by Coulter. Motion carried unanimously on a roll call vote with Palmer and Woodward absent. 11. DEPARTMENT OF ECONOMIC DEVELOPM ENT & COMMUNITY AFFAIRS – COMMUNITY & HOME IMPROVEMENT DIVISION – 2006 ANNUAL ACTION PLAN AND CONSOLIDATED GRANT ACCEPTANCE FOR CDBG, HOME AND ESG PROGRAMS AND 2005 -2006 ANNUAL ACTION PLAN AMENDMENT Community and Economic Development is requesting acceptance of Program Year 2006 (May 1, 2006, through April 30, 2007) U.S. Department of Housing and Urban Development funding of $5,695,437. The award includes $3,911,967 for the Community Development Block Grant, $1,580,488 for the HOME Investment Partnership Grant, $35,414 for the HOME American Dream Downpayment Initiative and $167,568 for the Emergency Shelter Grant. The award also includes $1,500,000 in estimated Home Improvement Revolving Loan Funds, $25,761.41 in Community Program Income, and $800,000 in estimated HOME Revolving Loan Funds and requires a HOME County match of $3 55,611 for a total consolidated program year grant total of $8,376,809.41. Funding for the County match is available in the Non-Departmental Grant Match line item. Indirect costs associated with the grant are not paid d ue to administrative and planning limits. The res olution will also amend the 2005 Annual Action Plan and Consolidated Grant Acceptance as detailed in the resolution and Fiscal Note. Ms. Rieth explained that Congress has reduced funding 10% from the previ ous year. Funding for the next program year has been moved to the Senate for debate . Part of the President’s package of reform was to alter the funding formula but Congress has decided not to take this change up now. It will probably be back on the table next year. Changes to the formula could mean that Oakland County will stand to lose a minimum of 25% of its funding and funding for individual entitlement communities would go away completely unless they join with the urban county program. Commissioner Coulter stated that in light of the10% reduction for this year, it is important to continue to fight to maintain funding levels. Zack moved approval of the attached suggested Fiscal Note. Supported by Rogers. Motion carried unanimously on a roll call vote with Palmer and Jamian absent. FINANCE COMMITTEE Page 5 June 8, 2006 12. DEPARTMENT OF MANAGEMENT AND BUDGET / EQUALIZATION DIVISION – APPROVAL OF CONTRACTS FOR OAKLAND COUNTY EQUALIZATION DIVISION ASSISTANCE SERVICES WITH THE CITY OF AUBURN HILLS, CITY OF BERKLEY, CITY OF THE VILL AGE OF CLARKSTON, CITY OF CLAWSON, CITY OF FERNDALE, CITY OF KEEGO HARBOR, CITY OF LATRUP VILLAGE, CITY OF ORCHARD LAKE VILLAGE, CITY OF PLEASANT RIDGE, CITY OF PONTAC, CITY OF ROCHESTER, CITY OF ROYAL OAK, CHARTER TOWNSHIP OF COMMECE, CHARTER TOWNSHIP OF LYON, CHARTER TOWNSHIP OF OAKLAND, CHARTER TOWNSHIP OF ROYAL OAK, TOWNSHIP OF SOUTHFIELD AND CHARTER TOWNSHIP OF WEST BLOOMFIELD Equalization is requesting authorization to enter into contracts with the above -listed local units of government to provide e qualization services, including original assessments, reappraisals and file maintenance. No budget amendments are required as revenues and expenditures associated with the contracts is included in the FY 2007 budget. Moss moved approval of the attached suggested Resolution. Supported by Long. Motion carried unanimously on a roll call vote with Palmer absent. 13. DEPARTMENT OF MANAGEMENT AND BUDGET – FISCAL YEAR 2006 SECOND QUARTER FINANCIAL FORECAST AND BUDGET AMENDMENTS This item was distributed and will be carried forward for discussion at the next regular meeting . Mr. Soave noted that they are forecasting a favorability of $6,232,595 in the General Fund , most of which is on the revenue side with investment income and land transfer taxes doing better than anticipated. Expenditures are anticipated to be right on the mark. 14. MR #06113 – BOARD OF COMMISSIONERS – 2006 AMENDMENT TO PROFESSIONAL SERVICES CONTACT WITH POLING, MCGAW AND POLING, PC The resolution would authorize the Board of Com missioners to extend its current contract with Poling, McGaw and Poling, PC, for legal services in an amount not to exceed $62,000 through December 31, 2008. The current contract expires on May 31, 2006 with a not to exceed amount of $48,000. Services are provided on an as needed basis. A budget of $5,000 exists for FY 2006 , with a proposed budget of $5,000 for both fiscal years 20 07 and 2008. No budget amendment is recommended at this time. Coulter moved approval of the attached suggested Fiscal Not e. Supported by Coulter. Motion carried unanimously on a roll call vote with Palmer absent. COMMUNICATION ITEMS – CONSENT AGENDA B. Department of Public Services/medical Examiner’s office – Status Report for the Genesee County Contract for Autopsies C. Memo from Washtenaw County Administrator – RE: Contract to Place Washtenaw County Inmates in Oakland County Jail D. Circuit Court/General Jurisdiction – FY 2007 Michigan Drug Court Continuation (SCAO) Adult Drug Court Grant Application E. Circuit Court/Family Division – FY 2007 Michigan Drug Court Continuation (SCAO) Juvenile Drug FINANCE COMMITTEE Page 6 June 8, 2006 Court Grant - Application F. Circuit Court/Friend of the Court – FY 2007 Cooperative Reimbursement Contract Application G. 52/1 Novi District Court, FY 2007 SCAO Grant – Drug Court Grant Application H. 52/2 Clarkston District Court, FY 2007 SCAO Grant Drug Court Grant Application I. 52/3 Rochester Hills District Court, FY 2007 SCAO rant – Drug Court Grant Application J. 52/4 Troy District Court, FY 2007 SCAO Grant – Drug Court Grant Application K. Sheriff’s Office – FY 2006 FM Global Arson Grant Application L. Economic Development and Community Affairs/Marketing & Communications/Arts, Culture – FY 2007 Michigan Council for Arts and Cultural Affairs Administration Pro gram Grant Application M. Community and Home Improvement Division – 2006 Housing Counseling Grant Application N. Department of Information Technology – Radio Project – Financial Status/Issues Based on March 31, 2006 O. Department of Information Technology – CLEMIS Funds – Financial Statements and Schedules for the Six Months Ended March 31, 2006 Crawford moved to receive and file Communications B-O. Supported by Melton. Motion carried on a voice vote. A. Department of Management and Budget/Purchas ing Division – Contract Exception Report for the Month of April, 2006 Mr. Melton explained that a Request for Proposal to provide cable casting for County Board meetings had recently been bid out and that Ford & Earl had responded with a much higher than the lowest bidder. He asked if this particular contract was originally bid out. Mr. Hylla responded that it had. Mr. Hunter explained that the original contract was for about $60,000. He indicated that there are times when they have to move quickly to produce information and Ford and Earl has done a great job in doing so and providing consistency in these efforts. There are times when the University of Michigan Economists supply information the day before it is needed for an event and Ford & Earl are able to move quickly to produce the needed materials. He also indicated that Ford and Earl were very competitive on the original contract. Crawford moved to receive and file Communication A. Supported by Melton. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committe e, the meeting was adjourned at 9:26 a.m. FINANCE COMMITTEE Page 7 June 8, 2006 ________________________ _______________________________ Helen A. Hanger Lawrence M. Doyle Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.