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HomeMy WebLinkAboutMinutes - 2006.07.11 - 36099 July 11, 2006 The meeting was called to order by Chairperson Palmer at 9:1 0 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Charles E. Palmer, Sue Ann Douglas, Jim Nash, Tom Middleton, Jeff Potter, William D. Molnar, Mattie Hatchett, Marcia Gershenson and Dave Woodward PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: Facilities Management Dave Ross, Director Mike Hughson, Property Management Dick Johnston, Manager Central Services David VanderVeen, Director Aviation Karl Randall, Manager Parks & Recreation Joe Figa, Chief Design & Development Jon Noyes, Architect Engineer Corporation Counsel Jody Hall, Assistant Counsel Others Pat Coates Board of Commissioners Lawrence M. Doyle, Administrative Director Sheryl Mitchell, BOC Senior Analyst Nancy Wenzel, Committee Coordinator Chairperson Palmer led the Committee in the recitation of the Pledge of Allegiance to the Flag. APPROVAL OF MINUTES OF June 6, 2006 Middleton moved to approve the June 6, 2006 Minutes as printed. Supported by Douglas. Motion carried on a voice vote. PUBLIC COMMENT None 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Tom Middleton Jeff Potter William D. Molnar Mattie Hatchett Marcia Gershenson Dave Woodward Charles E. Palmer Chairperson Sue Ann Douglas Vice Chairperson Jim Nash Minority Vice Chairperson Planning & Building Committee Page 2 July 11, 2006 CONSENT AGENDA Douglas moved approval of Consent Agenda Items A -E. A. Coordinating Zoning Committee Minutes – June 6, 2006 B. Inspection tour of Children’s Village School and “J” Building – Report – Commissioner Hatchett C. Economic Development & Community Affairs, Marketing & Communications/Arts & Culture – FY 2007 Michigan Council for Arts and Cultural Affairs Administration Program Grant Application D. Oakland County Building Authority Minutes – May 10, 2006 E. Facilities Management 2006 Capital Improvement Program – Monthly Progress Report – June 2006 Supported by Middleton . Motion carried on a voice vote. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT 2006 GRANT PROGRAM ACCEPTANCE – NOISE MITIGATION The County of Oakland is in receipt of a Michigan Department of Transportation Grant for Federal funds in the amount of $3,000,000 and State funds in the amount of $656,250 for the development and improvement of Oakland County International Airport noise mitigation. A required local grant match of $93,750 is available from the Airport fund. Middleton moved the Planning & Building Committee Report to the full Board with the Recommendation the Resolution be adopted. Supported by Nash. Motion carried on a unanimous roll call vote with Hatchett and Woodward absent. OAKLAND COUNTY DEPARTMENTS OF AVIATION AND FACILITIES MANAGEMENT – RECOMMENDATION TO GRANT DEED RESTRICTION AMENDMENT; TAX PARCEL NOS. 13 -16-101- 016 AND 13-16-101-043, WATERFORD TOWNSHIP In May 2003 per MR #03088 the County of Oakland conveyed, via quit claim deed, parcel numbers 13 -16- 101-016 and 13 -16-101-043 to the Charter Township of Waterford with restrictions. The Charter Township of Waterford is requesting the deed restrictions be amended to define buildi ng height at 18 feet and remove the reference to sanitary use of the property so that the Township can sell the property. This Resolution grants the requested deed restriction amendments in return for the Township granting an avigation easement over the property for the sum of $1.00. Potter moved approval of the attached suggested Resolution. Supported by Middleton Motion carried on a unanimous roll call vote. Commissioner Gershenson expressed her concerns regarding the lack of security at the Oakland County International Airport, stating she was able access the runways without showing any identification. Merely naming the owner of a plane in the area was sufficient to gain access. Chairperson Palmer requested Central Services/Aviation provide the Co mmittee with a report on the security at the Oakland County airports at the July 25, 2006 meeting. Planning & Building Committee Page 3 July 11, 2006 PARKS AND RECREATION – SUPPORT FOR SUBMISSION OF GRANT APPLICATION TO THE MICHIGAN DEPARTMENT OF NATURAL RESOURCES TRUST FUND TO PROVIDE MATCHING FUNDS FOR THE UPPER BUSHMAN LAKE ACQUISITION The Oakland County Parks and Recreation Commission wishes to submit an application for the Michigan Natural Resources Trust Fund grant in the amount of $4,500,000 with $1,900,000 in State Funds for the acquisition of Upper Bushman Lake. The Parks and Recreation Commission has the required grant match ing funds of $2,600,000 available to expand the development of the park. Middleton moved the Planning & Building Committee Report to the full Board with the Recommendation the Resolution be adopted. Supported by Douglas. Motion carried on a unanimous roll call vote PARKS AND RECREATION – SUPPORT FOR SUBMISSION OF GRANT APPLICATION TO THE MICHIGAN DEPARTMENT O F NATURAL RESOURCES LAND AND WATER CONSERVATION FUND TO PROVIDE MATCHING FUNDS FOR THE DEVELOPMENT OF THE LYON OAKS BRIDGE AND BOARDWALK TRAIL CONNECTOR The Oakland County Parks and Recreation Commission wishes to submit an application for the Michigan Department of Natural Resources Land and Water Conservation Fund grant in the amount of $107,000 with $53,500 State Funds and $53,500 in local matching funds available from Parks & Recreation. Potter moved the Planning & Building Committee Report to the fu ll Board with the Recommendation the Resolution be adopted. Supported by Middleton. Motion carried on a unanimous roll call vote. FACILITIES MANAGEMENT /FACILITIES ENGINEERING – JAIL RENOVATION & VISITATION ADDITION PROJECT – ARCHITECT/ENGINEER AND CONS TRUCTION MANAGEMENT PROFESSIONAL SERVICES CONTRACTS The 2006 Capital Improvement Program includes a project on Line 7 of the Building Section titled Jail Renovation and Visitation Addition. The project consists of renovation of portions of the Law Enforc ement Complex, Building 10 East including first floor areas, renovation and addition to the kitchen receiving area, renovation and addition to the first and second floor public visitation area, replacement of the jail fire alarm system, master control syst em and basement driveway ramps and underlying snow -melt system. After evaluation of all respondents to the RFP the ad-hoc selection committee chose Harrison/Landmark as the project architect/engineers and George W. Auch as the project construction manager . The preliminary cost estimate of construction is $2,830,000 which is expected to increase when the design is completed. The contract with Harrison/Landmark amounts to $188,195 plus $3,000 for reimburseables, totaling $191,195. The contract with George W. Auch is in the amount of $428,420 for pre -construction and construction management services. Seed funding in the amount of $800,000 is requested from balances in the Capital Improvement Program to be reimbursed from previously bonded projects followin g future Board of Commissioners approval. Chairperson Palmer requested this item be removed from the agenda to allow the Department of Risk Management sufficient time to approve the necessary insurance policies. Commissioner Middleton indicated the project was ready to go and by carrying this item forward to the next meeting it would be delayed until September/October. Planning & Building Committee Page 4 July 11, 2006 FACILITIES MANAGEMENT/FACILITIES ENGINEERING – JAIL RENOVATION & VISITATION ADD ITION PROJECT – ARCHITECT/ENGINEER AND CONSTRUCTION MANAGEMENT PROFESSIONAL SERVICES CONTRACTS (Continued): Middleton moved the Planning & Building Committee Report to the Finance Committee with the recommendation the Professional Services Contracts be ap proved contingent upon receipt of acceptable insurance policies. Supported by Nash. Motion carried on a roll call vote: Douglas, Nash, Middleton, Potter and Molnar – yes Palmer, Hatchett, Gershenson and Woodward - no DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST FOR AUTHORIZATION TO NEGOTIATE A NEW LEASE FOR SHERIFF DEPARTMENT EQUIPMENT STORAGE FACILITY No adequate county facility exists on or off the county campus to accommodate the Sheriff’s Department’s specialized law enforcement vehicles and equipm ent and provide for routine maintenance of the equipment . Facilities Management is requesting authorization to negotiate terms of a new three year lease for the continued use of existing space and expansion of additional space within an industrial buildin g located at 5782 Terex Avenue, Springfield Township. The Sheriff’s Department is proposing to expand the use of this storage facility to approximately 6,022 square feet. Douglas moved to authorize Facilities Management to enter into negotiations . Supported by Molnar. Motion carried on a unanimous roll call vote. DEPARTMENT OF FACILITIES MANAGEMENT – REQUEST FOR APPROVAL OF AMENDMENT 1 CONSTRUCTION LICENSE AND LEASE AGREEMENT WITH THE CHARTER TOWNSHIP OF ORION FOR THE NEW COUNTYWIDE RADIO SYSTEM In June 2005 per MR #05166 the Board of Commissioners approved a Construction License and Lease Agreement for construction and subsequent leasing of a radio communication tower, placement of an equipment shelter and the installation of related equipment inclu sive of a generator on land owned by the Charter Township of Orion at 2525 Joslyn Road, Lake Orion, Michigan. It has been determined that electric service to this tower could not be provided from Greenshield Road as originally planned. An alternate sourc e of electricity has been obtained from the Grand Trunk Rail Road property to the southeast and Facilities Management is requesting approval of Amendment 1, all terms and conditions of the original agreement remain in full force and effect with the excepti on of Exhibits A and B, which have been revised to indicate the new route of the electric service. Middleton moved approval of the attached suggested Resolution . Supported by Molnar. Motion carried on a unanimous roll call vote. OTHER BUSINESS/ADJOUR NMENT There being no further business to come before the Commi ttee the meeting adjourned at 9:4 5 a.m. ___________________________________ ___________________________________ Nancy Wenzel, Committee Coordinator Lawrence M. Doyle, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.