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HomeMy WebLinkAboutMinutes - 2006.07.13 - 36102CHUCK MOSS Chairperson MIKE ROGERS Vice Chairperson TIM MELTON Minority Vice Chairperson July 13, 2006 Chairperson Moss called the meeting of the Finance Commit tee to order at 9:00 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Chuck Moss, Mike Rogers, Tim Melton, Hugh Crawford, Eric Wilson, Greg Jamian, Christine Long, David Coulter, Helaine Zack, Dave Woodward COMMITTEE MEMBERS ABSENT Charles Palmer OTHERS PRESENT AVIATION Karl Randall, Manager CLERK/REGISTER Jim Van Leuven, Deputy Clerk Connie Spak, Deputy Clerk COMMUNITY CORRECTIONS Barb Hankey, Manager CORPORATION COUNSEL Judy Cunningham, Corporation Counsel EQUALIZATION Dave Hieber, Manager Tiffany Jacob, Personal Property Auditor EXECUTIVE OFFICE Dennis Toffolo, Deputy Executive FISCAL SERVICES Tim Soave, Manager Nancy Fournier, Chief LaVerne Smith, Supervisor Joe Matkosky, Analyst Wayne Keller, Analyst Joe Rozell, Analyst Nancy Falardeau, Analyst HUMAN RESOURCES Jennifer Mason, Manager Mary Pardee, Supervisor MANAGEMENT & BUDGET Laurie Van Pelt, Director PARKS AND RECREATION Dan Stencil, Executive Officer Joe Figa, Chief, Design and Development Jon Noyes, Natural Resources Coordinator PLANNING & ECONOMIC DEVELOPMENT Dan Hunter, Manager PURCHASING Joe Hylla, Manager SHERIFF Dale Cunningham, Business Manager Ann Russell, Corrections Administrator TREASURER Pat Dohany, Treasurer BOARD OF COMMISSIONERS Larry Doyle, Administrative Director OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer Hugh D. Crawford Eric Wilson Greg Jamian Christine Long David Coulter Helaine Zack David Woodward FINANCE COMMITTEE Page 2 July 13, 2006 Harvey Wede ll, BOC Analyst Sheryl Mitchell, BOC Analyst Julia Ruffin, BOC Liaison Helen Hanger, Sr. Committee Coordinator MINUTES Crawford moved approval of the previous minutes of June 8 , 2006, as printed. Supported by Coulter. Motion carried on a voice vote. Crawford moved approval of the previou s minutes of June 15, 2006, as printed. Supported by Long. Motion carried on a voice vote. PUBLIC COMMENT None. CONTINGENCY REPORT The Contingency Fund report was amended to show a ba lance of $307,932. This change reflects an adjustment to the capital cost for two Community Corrections WAM program vehicles, reviewed on May 15, 2006, being $44,706 instead of $41,026. The corrected fund balance of $307,932 will be increased to $368,032 as a result of receiving additional funding of $60,000 for th e Marine Safety Program under Item #10 on today’s agenda. The Classifica tion and Rate Change Fund will be reduced by $2,297 with adoption of Item 22 to $159,501. Long moved to receive and file the revised FY 2006 Contingency Report dated July 10, 2006. Supported by Rogers. Motion carried on a voice vote. REGULAR AGENDA 6. TREASURER’S OFFICE – POLICY FOR COUNTY PARTICIPATION IN CORRIDOR IMPROVEMENT AUTHORITIES (CIA’S) WITH TAX INCREMENT FINANCING Public Act 280 of 2005 provides for establishment of C orridor Improvement Authorities. On behalf of the Board of Commissioners’ Tax Increment Financing District Review Policy Ad Hoc Committee, the Treasurer is recommending adoption of criteria that can be utilized for review of CIA plans by the County’s Plan ning and Economic Development staff and the Ad Hoc Committee in determining whether the County should participate or opt out for the purpose of tax capture. Mr. Hunter explained that P.A. 280 of 2005 has provided another tool for economic development. The policy contains ten criteria, with some language taken directly from the legislation and some having been customized for the County’s use. Because this is a new initiative and there is no history or experience with CIA’s yet in the state, changes to the criteria could occur as projects progress. Several of the County’s local units are currently considering use of the legislation. Zack moved approval of the attached suggested Resolution. Supported by Long. FINANCE COMMITTEE Page 3 July 13, 2006 Motion carried unanimously on a roll call vote with Palmer and Woodward absent. 7. BOARD OF COMMISSIONERS – PROPOSED CHARTER TOWNSHIP OF COMMERCE DOWNTOWN DEVELOPMENT AUTHORITY EXPANSION On June 14, 2006, the Board of Commissioners’ Tax Increment Financing District Review Policy Ad Hoc Committee reviewed and supported a request by the Charter Township of Commerce to expand its existing Downtown Development Authority without capture of County ta xes. The resolution recommends support of the DDA expansion provided that there is no capture of Cou nty taxes and requires the Township to appear before the Ad Hoc Committee to allow the county the opportunity to opt out should the tax exempt status of the affected parcels change. Long moved approval of the attached suggested Resolution. Supported by Crawford. Motion carried unanimously on a roll call vote with Palmer and Woodward absent. 8. MR #06129 – SHERIFF’S OFFICE – PAINT CREEK TRAILWAYS COMMISSION CONTRACT FOR LAW ENFORCEMENT SERVICES FOR THE 2006 SEASON The Sheriff is requesting authoriz ation to contract with the Paint Creek Trailways Commission to add an additional 500 hours to the three part -time, non-eligible existing Mounted Deputy positions. The cost of $8,340 for FY 2006 is to be covered by contract revenue. Budget amendments will be made as outlined in the Fiscal Note. Wilson moved approval of the attached suggested Fiscal Note s. Supported by Jamian. Motion carried unanimously on a roll call vote with Palmer and Woodward absent. 9. MR #06128 – SHERIFF’S OFFICE – CONTRACT FOR LAW ENFORCEMENT SERVICES AT THE MICHIGAN RENAISSANCE FESTIVAL – 2006 SEASON The Sheriff is requesting authorization to contract with the Michigan Renaissance Festival to provide law enforcement services for the upcoming 2006 season. Patrol Officers will be provided on an availability overtime hourly basis, the number of man -hours to be determined by the Sheriff’s Office. Anticipated costs of $1,647 for FY 2006 will be reimbursed through the contract. Budget amendments will be made as outlined in the Fiscal Note. Long moved approval of the attached suggested Resolution. Supported by Wilson. Motion carried unanimously on a roll call vote with Palmer, Melton and Woodward absent. 10. SHERIFF’S OFFICE – CY 2006 MARINE SAFETY PROGRAN GRANT ACCEPTANCE The Sheriff is requesting acceptance of $30,000 in state and $30,000 in federal grant funding from the Michigan Department of Natural Resources for Marine Safety a ctivities. The FY 2006 budget anticipated $200,000 in grant funding and the Sheriff p reviously accepted funding of $230,000 for this purpose. The $60,000 additional award will be placed in Contingency and b udget amendments will be made as outlined in the Fiscal Note. Zack moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Palmer, Melton, Coulter and Woodward absent. FINANCE COMMITTEE Page 4 July 13, 2006 11 SHERIFF’S OFFICE – FY 2006 BJA CONGRESSIONALLY MANDATED AWARDS – REGIMENTED INMATE DISCIPLINE PROGRAM (RIDP) – BOOT CAMP US DE PARTMENT OF JUSTICE – OFFICE OF JUSTICE PROGRAMS GRANT The Sheriff is requesting authorization to accept a United States Department of Justice $493,614 grant award for the period June 1, 2006 through May 31, 2008. An aftercare component for the Boot Camp will be created through a partnership with JobLink Center to provide educational training and job skills enhancement. Two special-revenue part-time, non-eligible Inmate Caseworker positions will be created in the Corrective Services Division for $107,195 and one 28/30 passenger schoo l bus will be purchased for $65,166 and added to the County fleet . Budget amendments will be made as outlined in the Fiscal Note. Jamian moved approval of the attached suggested Fiscal Note. Supported by Wilson. Motion carried unanimously on a roll cal l vote with Palmer absent. 12. CLERK/REGISTER OF DEEDS/ELECTIONS – 2006 HELP AMERICA VOTE ACT – AUTOMARK BALLOT MARKING DEVICE AND INFORMATION MANAGEM ENT SOFTWARE (HAVA -AIMS) EQUIPMENT GRANT AGREEMENT The Clerk/Register of Deeds is requesting a cceptance of an equipment grant valued at $6,500 from the Michigan Department of State to provide individuals with disabilities assistance in ballot marking. Equipment consisting of hardware and software will be maintained by and become County property. No budget amendment is necessary. Coulter moved approval of the attached suggested Fiscal Note . Supported by Long. Motion carried unanimously on a roll call vote with Palmer absent. 13. MR #06123 – CENTRAL SERVICES DEPARTMENT/AVIATION AND TRANSPORTATION DIVISION – REPLACEMENT OF CONTRACTED SERVICES WITH PTNE POSITIONS The Aviation and Transportation Division is requesting authorization to create four Proprietary Revenue part-time, non-eligible General Helper positions at a cost of $47,440 for FY 2006 to re place an existing contract with New Hudson Aero, LLC, expiring May 31, 2006. The contract renewal cost for the Oakland/Troy Airport is proposed to increase from $73,200 to $125,073 with no additional services. Non- renewal of the contract and creation of the positions will result in a savings of $77,633. These positions will take over duties required for compliance with Federal Aviation Administration guidelines. Budget amendments will be made as outlined in the Fiscal Note. Crawford moved approval of the attached suggested Fiscal Note. Supported by Jamian. Motion carried unanimously on a roll call vote with Palmer absent. 14. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – 2006 GRANT PROGRAM ACCEPTANCE – NOISE MITIGATION The Oakland County International Airport is requesting authorization to accept a 2006 Michigan Department of Transportation Grant for Federal funds of $3,000,000, state funds of $656,250 and a required local grant match of $93,750 for development and improvement of the Airport. The County local match is available in the Airport Fund. Funds will be used for noise mitigation . No budget amendment is required. Crawford moved approval of the attached suggested Resolution. Supported by Zack. FINANCE COMMITTEE Page 5 July 13, 2006 Motion carried unanimously on a roll call vote with Palmer absent. 15. DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS – MICHIGAN DEPARTMENT OF CORRECTIONS, OFFICE OF COMMUNITY CORRECTIONS, COMMUNITY CORRECTIONS COMPREHENSIVE PLAN AND APPLICATION FOR FY 2007 Community Corrections is seeking approval of its FY 2007 application requesting $3,860,297 from the State Office of Community Corrections for the purpose of continuing programs as detailed in the application. The application is 5% greater than the current award and grant expenditures estimated at $210,000 above the application are included in the FY 2007 and FY 2008 County Executive Recommended Budget Grant Match line item. There is no Count match required . The application amount would fund 17 full time positions, half of 2 additional full time positions and one part -time non-eligible (PTNE) position within Community Corrections. Funding for five full- time positions and two PTNE positions for the Sheriff is also included. Wilson moved approval of the attached suggested Resolution. Supported by Crawford. Motion carried unanimously on a roll call vote with Palmer absent. 16. PARKS AND RECREATION – SUPPORT FOR SUBMISSION OF GRANT APPLICATION TO THE MICHIGAN DEPARTMENT OF NATURAL RSOURCES LAND AND WATER CONSERVATION FUND TO PROVIDE MATHCING FUNDS FOR THE DEVELOPMENT OF THE LYON OAKS BRIDGE AND BOARDWALK TRAIL CONNECTOR The Oakland County Parks and Recreation Commission is requesting authorization to submit an application to the Michigan Department of Natural Resources Land and Water Conservation Fund to provide for development of the Lyon Oaks Bridge and Boardwalk Trail Connector. The application requests funding of $107,000 with 50% being State funds and 50% local matching funds, available from P ark Fund revenues. The 370’ boardwalk and 60’ bridge would connect the existing gravel trails through wetlands to create a four-mile looped trail system. A resolution of support from the Board of Commissioners is required for application purposes. Crawford moved approval of the attached suggested Fiscal Note. Supported by Rogers. Motion carried unanimously on a roll call vote with Palmer absent. 17. PARKS AND RECREATION – SUPPORT FOR SUBMISSION OF GRANT APPLICATION TO THE MICHIGAN DEPARTMENT OF NATURAL RSOURCES TRUST FUND TO PROVIDE MATCHING FUNDS FOR THE UPPER BUSHMAN LAKE ACQUISITION The Oakland County Parks and Recreation Commission is requesting authorization to submit an application to the Michigan Department of Natural Resources Trust Fund to provide to acquire 188 acres of open space and a 31-acre lake adjacent to Independence Oaks County Park. The application requests funding of $4,500,000 with $1,900,000 being State funds and $2,600,000 local matching funds, available from Park Fund revenues. The property also contains three structures, including a historic farm house dating to 1888, all of which are in good or excellent condition. The resolution is required for application purposes. Commissioner Zack asked how much was left in the fund used by Parks and Recreation to purchase property and if she could be provided with details on that fund. Messrs. Stencil and Figa responded that $3.5 million has been identified for a property purchase in Highland Township, leaving several million available. The fund will be replenished by $1.9 million with the FINANCE COMMITTEE Page 6 July 13, 2006 2007 budget. Mr. Stencil indicated that he would provide Commissioner Zack with further details. Commissioner Coulter expressed his appreciation to Parks and Recreation for looking at Cata lpa Park as part of their urban park strategy. Crawford moved approval of the attached suggested Fiscal Note. Supported by Wilson. Motion carried unanimously on a roll call vote with Palmer absent. 18. PARKS AND RECREATION COMMISSION – ACCEPTANCE OF GRANT FROM COMMUNITY FOUNDATION OF SOUTHEASTERN MICHIGAN’S GREENWAYS INTIATIVE FOR THE DEVELOPMENT OF A COUNTY -WIDE, NON-MOTORIZED TRAILS MASTER PLAN The Oakland County Parks and Recreation Commission is requesting authorization to accept a $10,000 grant from the Community Foundation of Southeastern Michigan’s Greenways Initiative to develop a county-wide, non-motorized trails master plan. Funds in excess of $10,000 for this project are designated in the Parks 2006 Operating budget. Grant funds will be used for expenditures related to workshops, data collection, compilation and review of information collected resulting in development of a final plan. This effort results from the Southeast Michigan Council of Governments’ initiative to develop a regio nal plan covering eight southeast Michigan counties and city of Detroit, information which will ultimately be incorporated into a state plan. Crawford moved approval of the attached suggested Fiscal Note. Supported by Woodward. Motion carried unanimously on a roll call vote with Palmer absent. 19. MR #06126 – DEPARTMENTS OF PARKS AND RECREATION AND FACILITIES MANAGEMENT – RECOMMENDATION TO GRANT EASEMENT FOR UNDERGROUND ELEC TRIC SERVICE TO THE DETROIT EDISON COMPANY – ORION OAKS COUNTY PARK (tax p arcel no. 09- 17-200-003) Facilities Management and the Parks and Recreation Commission are requesting authorization to grant an easement for underground electric service and related appurtenances to the Detroit Edison Company for the sum of one dollar. Parks and Recreation is in the process of constructing a new gravel parking lot and restroom facility at Orion Oaks County Park and electric service to the facility is prop osed to be extended from Joslyn Road just south of Clarkston Road, requiring a 15 foo t wide easement for electric service. No budget amendment is necessary. Wilson moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Palmer absent. 20. MR #06127 – DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF LEASE WITH AGREEMENT WITH THE CITY OF SOUTHFIELD, PART OF THE SOUTHFIELD HEATLH CENTER PROPERTY, PART OF PARCEL NOS. 24-13-426-001 AND 24-13-404- 013 Facilities Management is requesting approval of a l ease agreement between Oakland County and the City of Southfield for approximately 25 acres of land, known as the Southfield Health Center property , located at 27725 Greenfield Road in Southfield, Michigan. The County will continue to lease the property to the City of Southfield for recreational purposes from May 5, 2005 until November 30, 2006 fo r the sum of $1 per year. The City will be responsible for maintenance and operation of its recreational facilities. The lease may be terminated by either part y with three months notice. The County has leased this property to the FINANCE COMMITTEE Page 7 July 13, 2006 City of Southfield for recreational purpose since 1978. No budget amendment is required. Zack moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Palmer absent. 21. FACILITIES MANAGEMENT/FACILITIES ENGINEERING – JAIL RENOVATION & VISITATION ADDITION PROJECT – ARCHITECT/ENGINEERING AND CONSTRUCTION MANAGEMENT PROFESSIONAL SERVICES CONTRACTS Facilities Management is requesting authorization to contract with Landmark Design Group of Grand Rapids for $191,195 to provide architectural/engineering services for the Law Enforcement Complex Jail Renovation & Visitation Addition Project. A contract for $428,420 will also be awarded to the George W. Auch Company of Pontiac to provide construction management services. An advance of $800,000 in funding would also be authorized from the Capital Improvement Progra m/Building Fund to the Project Work Order Fund, to be reimbursed from previously bonded projects following future Board of Commissioners’ approval. Budget amendments will be made as outlined in the resolution. Crawford moved approval of the attached suggested Resolution. Supported by Woodward. Long moved to amend the resolution to insert : BE IT FURTHER RESOLVED that final approval of the contracts is contingent upon receipt of acceptable insurance policies. Supported by Zack. Motion to amend carried on a voice vote. Main motion, as amended, carried unanimously on a roll call vote with Palmer absent. 22. MR #06125 – HUMAN RESOURCES DEPARTMENT – SALARY ADMINSTRATION PLAN 2 ND QUARTERLY REPORT FOR FY 2006 Under the Salary Administration Plan, the Human Resources Department has reviewed six classifications/seven positions and is recommending that four classifications/five positions be upgraded and two classifications/two positions remain the same. Budget amendments will be made as outlined in the Fiscal Note. Jamian moved approval of the atta ched suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote with Palmer absent. 23. DEPARTMENT OF MANAGEMENT AND BUDGET / EQUALIZATION DIVISION – APPROVAL OF CONTRACT WITH THE CITY OF BIRMINGHAM, CITY OF BLOOMFI ELD HILLS, CITY OF HUNTINGTON WOODS, CITY OF NOVI AND CITY OF WALLED LAKE Equalization is requesting authorization to contract with the Cities of Birmingha m, Bloomfield Hills, Huntington Woods, Novi and Walled Lake to provide equalization services, includ ing original assessments, reappraisals and file maintenance. Contracts are for 2006-2007 and 2007 -2008 for the sum of $7.35 for each real property description (file maintenance) and $12.88 for each personal property description rendered. Payment for contract year 2006-2007 is due July 1, 2007 and for July 1, 2008 for contract year 20067-2008. Additional fees shall be negotiated by the parties should additional services be requested of FINANCE COMMITTEE Page 8 July 13, 2006 the County during the life of the contract. Moss moved approval of the attached suggested Resolution. Supported by Long. Motion carried unanimously on a roll call vote with Palmer absent. 24. DEPARTMENT OF MANAGEMENT AND BUDGET – FISCAL YEAR 2006 SECOND QUARTER FINANCIAL FORECAST AND BUDGET AMENDMENTS Management and Budget is requesting acceptance of FY 2006 Second Quarter F inancial Report and authorization to proceed with budget amendments as detailed in the resolution. A year -end favorability of $6,232,595 is projected for the General Fund, most of which is on the revenue side with investment income and land transfer taxes doing better than anticipated. A budget amendment has been included to recognize amended FY 2006 Cooperative Reimbursement Program grant award funds from the State. Ms. Van Pelt explained th at a second state audit determined additional children were not eligible for Title 4 funding so it is anticipated that there will be additional costs to the County’s Child Care Fund. Coulter moved approval of the attached suggested Resolution. Supported by Coulter. Melton moved to Motion carried unanimously on a roll call vote with Palmer absent. 25. DEPARTMENT OF MANAGEMENT AND BUDGET – FY 2007 AND FY 2008 COUNTY EXECUTIVE RECOMMENDED BUDDGET OVERVIEW An overview of the County Executive’s R ecommended Budget dated July 13, 2006 and the Categorical Analysis and Budget Highlights document was provided to each member of the Committee. Mr. Soave explained that the County Executive would be presenting the budget overview at a special meeting of the Board of Commissioners on Wednesday, July 19, 2006, at 7:00 p.m. The recommended budget includes a 2% salary increase for 2007 and 3% for 2008. Those few new positions included in the budget for law enforcement and public health have met the requirements of being covered by either new revenue sources that are required to be maintained or a reduction in operations . Also, some part-time, non-eligible position hours have been increased. The largest item included in the recommended budget is the proposal to issue $500 million in taxable bonds for 20 years to fully fund the County’s retiree health care liability. If the State legislation needed to allow for this action is not passed, it will than be necessary for the County to find $9 million within its budget to cover the difference between what was budgeted previously for its FY 2007 annual required contribution to the retirees ’ health care fund and what the most recent actuary report requires. There are still concerns regarding the Community Develo pment Block Grant and Byrne grants. Departments have been instructed by the State to apply for Byrne grant funds in the same amount received as last year but this will not cover salary increases. Applications coming before committees for these funds have taken this into account and some part-time, non-eligible positions have been deleted. The Sheriff is still working on this application . The Circuit Court has c ome up with a mechanism to request position funding through the Child Care Fund application process. Mr. Soave provided a brief review of the Categorical analysis. He explained that t he traditional budget process has allowed for commissioners to place on a list anything they would like to review in greater detail during the budget process. Crawford moved to set a goal of August 17, 2006, to complete review of the FY 2007 and FY 2008 FINANCE COMMITTEE Page 9 July 13, 2006 budget hearings. Supported by Wilson. Motion carried on a voice vote. Commissioner Zack requested that the Department of Health and Human Services be placed on the list for review. COMMUNICATION ITEMS A. Department of Management and Budget/Purchasing Division – Contract Exception Report for May 2006 B. Memo: 50th District court – Use of Non-52nd district courts Technology Incentive Funds for Proposed Collections Project Wilson moved to receive and file Communication s A and B. Supported by Jamian. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Commissioner Jamian asked what the impact pending legislation would have that requires counties to withhold 3% of vendor payments fo r taxes beginning January, 2010 . Ms. Van Pelt explained that the computer system would need to be changed to accommodate this requirement. Commissioner Melton moved that the Health Division provide detailed informa tion to both the General Government Committee and the Finance Committee regarding the Golden Oaks Medical Care Facility’s $2.6 million forecasted shortfall and what remedies where being considered for corrective action. Supported by Coulter. Commissioner Jamian suggested that no action be taken until the Administration had completed its review of the responses to the Request for Proposal to run the facility. Commissioners’ Coulter and Melton explained that they would like to know what changed since Dr. G ordon originally reported on the status of the Facility in March and what the Administration plans to do if the proposals are rejected. Roll Call: Ayes: Melton, Coulter, Zack, Woodward Nays: Crawford, Wilson, Jamian, Long, Rogers, Moss Absent: Palmer Motion failed. Mr. Soave reported that Mr. Wyllie, who had come before the Finance Committee on June 8, received payment for his services to the court that same day. Mr. Soave explained that slow payment was not a r systems problem but occurred as a result of several family court staff members being out on disability. There being no other business to come before the committe e, the meeting was adjourned at 10:52 a.m. FINANCE COMMITTEE Page 10 July 13, 2006 ________________________ _______________________________ Helen A. Hanger Lawrence M. Doyle Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.