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HomeMy WebLinkAboutMinutes - 2006.07.26 - 36104WILLIAM R. PATTERSON Chairperson CHRISTINE LONG Vice Chairperson MATTIE MCKINNEY HATCHETT Minority Vice Chairperson July 26, 2006 Chairperson Patterson called the meeting of the General Government Committee to order at 2:03 p.m. in Committee Room A, Commissioners’ Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: William R. Patterson, Christine Long, Mattie McKinney Hatchett, Hugh D. Crawford, Eric Wilson, Eileen Kowall, Vincent Gregory, Tim Melton COMMITTEE MEMBERS ABSENT: Will Molnar and David Coulter OTHERS PRESENT CLERK/REGISTER OF DEEDS Jim VanLeuven, Deputy Clerk EXECUTIVE OFFICE Phil Bertolini, Deputy County Executive Jerry Poisson, Deputy County Executive INFORMATION TECHNOLOGY Ed Poisson, Director Scott Oppmann, Manager Janette M. McKenna, Chief Dawn Siegel, Supervisor COMMUNITY MENTAL HEALTH William Allen, Executive Director Jeffrey L. Brown, Deputy Executive Director Richard Grove, Chief Financial Officer OAKLAND LIVINGSTON HUMAN SERVICE AGENCY Ron Borngesser, Chief Executive Officer BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Harvey Wedell, Senior Analyst Sheryl Mitchell, Senior Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE PUBLIC COMMENT None. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858-0100 FAX (248) 858 -1572 GENERAL GOVERNMENT COMMITTEE Hugh D. Crawford Eric Wilson Eileen Kowall Will Molnar Vincent Gregory David Coulter Tim Melton GENERAL GOVERNMENT COMMITTEE Page 2 July 26, 2006 APPROVAL OF THE PREVIOUS MINUTES Gregory moved approval of the minutes of July 10, 2006, as printed. Supported by Long. Motion carried on a voice vote. AGENDA ITEMS 1. DEPARTMENT OF INFORMATION TECHNOLOGY – THIRD QUARTER 2006 DEVELOPMENT APPROPRIATION TRANSFER Every quarter the Department of Information Technology submits a report with all data processing costs, which is incorporated as a single appropriation within the non -departmental budget. Then an amount equal to the actual expense is transferred to the user department with a summary report to the Finance Committee. The Department of Information Technology has determined the Third Quarter 2006 data processing development charges to be $1,601,853.51 and the imaging development charge to be $69,564.03 for the General Fund/General Purpose County departments. Direct charges to Special Revenue and proprietary fu nd departments are $117,870.71, and non-county agencies are $732.00 for the Third Quarter of 2006. The resolution reflects that the Oakland County Board of Commissioners has reviewed the Third Quarter 2006 Data Processing Development Report and approves the Second Quarter appropriation transfer as specified on the attached schedule. Wilson moved approval of the attached suggested resolution. Supported by Crawford. Motion carried on a roll call vote with Molnar and Coulter absent. 2. DEPARTMENT OF INFORMATION TECHNOLOGY – REVISION OF @CCESS OAKLAND MASTER FEE STRUCTURE TO AMEND RECORDED DOCUMENT PROFILE FEES Jim VanLeuven, Deputy Clerk/Register of Deeds, distributed a document showing the current @ccess Oakland Master Fee Structure. The new proposed fee structure would be easier to program and easier to explain to the public. The changes would be to the Recorded Document Profile Subscription. Instead of a $200.00 annual fee with a $.50 per search and $.25 per document view, it would be $40.00 per month for 80 searches; $80.00 per month for 170 searches; $120.00 per month for 260 searches; $200.00 per month for 450 searches and $1.00 per document to view and/or print. For those who do not wish to pay for a subscription, it would be $5.00 per search and $1.00 per document to view and/or print. The users of the Recorded Document Profile would access the products directly from a new website that is maintained by the Government Records Division of Affiliate Computer Services (ACS). The resolution approves the revised @ccess Oakland Master Fee Structure. Long moved approval of the attached suggested resolution. Supported by Hatchett. Motion carried on a roll call vote with Molnar and Coulter absent. 3. OAKLAND COUNTY COMMUNITY MENTAL HEALTH – UPDATE ON ACCOMPLISHMENTS GENERAL GOVERNMENT COMMITTEE Page 3 July 26, 2006 Bill Allen introduced Jeff Brown, who will be replacing Bill as Executive Director of the Community Mental Health Authority. Jeff Brown has been the Deputy Executive Director for two years, and the Board has already selected and has a contract with Mr. Brown. Mr. Allen personally thanked the Oakland County Commissioners for the support that has been offered to him. When Mr. Allen became Executive Director, the Oakland County Community Mental Health Authority had a $19 million deficit. This deficit was cleared up in a year and -a-half. Mr. Allen indicated that they are very stable, and they have a very clean fund balance. Mr. Allen introduced Rick Grove, who replaced Mr. Garrett, Chief Financial Officer, about a year ago. Mr. Allen indicated that since the budget has been balanced, it has been tracked very carefully. Mr. Allen briefly highlighted some of the recent key accomplishments that the Oakland County Community Mental Health Authority (CMHA) has done. He talked about the Jail Alliance with Support (JAWS) collaborative program, which began in March 2005. There were 62 successful diversions which saved 3,838 jail bed days for a $326,320 savings. He mentioned the implementation of jail diversion program se rvices in coordination with core agencies, local law enforcement jurisdictions and the Oakland County Jail. Thirty-seven of forty-one municipal agencies were trained for a total of 1,772 officers. There were 69 pre-booked diversions as of 6/12/06. He stated that the 12 members of the CMHA Board have done an outstanding job, and he thanked t he General Government Committee/Board of Commissioners for the appointments that they have made to the CMHA Board. He indicated that the amount of people they serve has jumped to about 2,000 annually. Wilson moved to receive and file the report and the brochure that was submitted. Supported by Gregory. Motion carried on a roll call vote with Molnar and Coulter absent. COMMUNICATIONS A. July 14, 2006 – Memo from Bob Daddow – Retirees’ Healthcare Investment Return – Long Term B. Copy of E-mail from Judy Handley – Thanks for Opportunity to Interview for FOC-CAC Wilson moved to receive and file the Communications. Supported by Hatchett. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 2:36 p.m. ________________________ _______________________________ Pamela L. Worthington Lawrence Doyle Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.