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HomeMy WebLinkAboutMinutes - 2006.07.27 - 36105CHUCK MOSS Chairperson MIKE ROGERS Vice Chairperson TIM MELTON Minority Vice Chairperson July 27, 2006 Chairperson Moss called the meeting of the Finance Commit tee to order at 9:00 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Chuck Moss, Tim Melton, Charles Palmer, Hugh Crawford, Eric Wilson, Greg Jamian, Christine Long, David Coulter, Helaine Zack COMMITTEE MEMBERS ABSENT Mike Rogers, Dave Woodward OTHERS PRESENT EQUALIZATION Dave Hieber, Manager Terry Schultz, Personal Property Auditor EXECUTIVE OFFICE Robert Daddow, Deputy Executive FACILITIES MANAGEMENT Mike Hughson, Property Specialist FISCAL SERVICES Tim Soave, Manager Nancy Fournier, Chief LaVerne Smith, Supervisor Joe Matkosky, Analyst Prentiss Malone, Analyst Joe Rozell, Analyst HUMAN RESOURCES Jennifer Mason, Manager INFORMATION TECHNOLOGY Ed Poisson, Director MANAGEMENT & BUDGET Art Holdsworth , Deputy Director PURCHASING Scott Guzzy, Chief SHERIFF Dale Cunningham, Business Manager Damon Shields, Major Mark Newman, Captain BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Harvey Wede ll, BOC Analyst Helen Hanger, Sr. Committee Coordinator MINUTES Crawford moved approval of the previous minutes of July 13, 2006, as printed. Supported by Coulter. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer Hugh D. Crawford Eric Wilson Greg Jamian Christine Long David Coulter Helaine Zack David Woodward FINANCE COMMITTEE Page 2 July 27, 2006 PUBLIC COMMENT None. CONTINGENCY REPORT The Contingency Fund balance of $368,032 will be reduced by $32,046 to $335,986 with adoption of Item 8. Mr. Soave indicated that communities have until August 31 to submit Invoices for reim bursement of West Nile Virus expenditures. Coulter moved to receive and file the FY 2006 Contingency Report dated July 20, 2006. Supported by Long. Motion carried on a voice vote. REGULAR AGENDA 6. MR #06152 – CIRUICT COURT – USE OF MEDIATION FUNDS Circuit Court is requesting authorization to utilize a portion of its Civil Mediation funds to purchase courtroom, jury room administration and office furniture for $113,000, audio/video equipment for $9,000 and to offset mediation administrative expenses for the Oakland County bar Association of $8,000 for a total of $130,000. Funding of $782,313.77 is available in the fund. Budget amendments will be made as identified in the Fiscal Note. Zack moved approval of the attached suggested Fiscal Note. Supported by Wilson. Motion carried unanimously on a roll call vote with Rogers, Melton and Woodward absent. 7. MR #06154 SHERIFF’S OFFICE – USE OF FORFEITED FUNDS FOR EQUIPMENT The Sheriff is requesting authorization to utilize $96,000 of forfeiture fu nds from its Law Enforcement Enhancement Account to purchase four American Chariots at $16,000, weight/exercise equipment at $40,000, a GPS Unit for Narcotics Enfo rcement at $26,000 and laptop for NET at $14,000 to enhance law enforcement efforts in compliance with state law for use of these funds. There is currently a balance of $327,901.66 in this fund. Budget amendments will be made as identified in the Fiscal Note. Palmer moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote with Rogers and Woodward absent. 8. MR #06153 – SHERIFF’S OFFICE – CONTRACT FOR SERVICES BETWEEN THE COUNTY OF WAYNE AND THE COUNTY OF OAKLAND FOR WARRANT ENFORCEMENT PAROLE ABSCONDERS The Sheriff is requesting authorization to contract with Wayne County to participate in a Parole Absconder Unit with the Wayne County Sheriff July 29, 2006, through September 30, 2007 . Participation in the program will require creation of one Deputy II in the Technical Se rvices Division for $133,798 and the addition to the County fleet of one unmarked vehicle at a cost to the Contingency Fund of $32,046. Wayne County has agreed to reimburse Oakland County up to $87,500 to offset program costs. The Sheriff has agreed to use $46,298 from its Law Enforcement Enhancement Account to cover the shortfall. Budget FINANCE COMMITTEE Page 3 July 27, 2006 amendments will be made as detailed in the Fiscal Note. Captain Newman explained that following the incident earlier this year involving a Michigan Department of Corrections’ parolee that resulted in several homicides , the Sheriff met with his counterparts from Wayne and Macomb to discuss ways to impact this situation. A four -person team was created to target parole absconders who had committed violent crimes. Since March, 150 arrests have been made, 42 by Oakland County. Crawford moved approval of the attached suggested Fiscal Note s. Supported by Palmer. Motion carried unanimously on a roll call vote with Rogers and Woodward absent. 9. MR #06151 – OAKLAND COU NTY DEPARTMENTS OF AVIATION AND FACILITIES MANAGEMENT - RECOMMENDATION TO GRANT DEED RESTRICTION AMENDMENT – TAX PARCEL NOS. 13-16-101-016 AND 13 -16-101-043, WATERFORD TOWNSHIP The Departments of Aviation and Facilities Management are requesting authoriz ation to amend deed restrictions on two parcels conveyed to Waterford Township via quit claim deed per MR #03088. Waterford Township is requesting that deed restrictions placed on the property due to its proximity to the Oakland County International Airpo rt be amended to allow for sale of the property. The restrictions will be amended to define building height and property use. The County Airport Committee recommends granting the requested deed restriction amendments in return for the Township granting a n avigation easement over the property for the sum of one dollar. Palmer moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Rogers and Woodward absent. 10. DEPARTMENT OF MANGEMENT AND BUDGET / EQUALIZATION DIVISION – APPROVAL OF CONTACT FOR OAKLAND COUNTY EQUALIZATION DIVISION ASSISTANCE SERVICES WITH THE CITIES OF FARMINGTON, SYLVAN LAKE AND WIXOM Equalization is requesting authorization to contrac t with the cities of Farmington, Sylvan Lake and Wixom to provide various equalization services to these communities, including original assessments, reappraisals and file maintenance. Revenues and expenditures associated with the contract are included in the FY 2007-2008 County Execu tive Recommended Budget. Moss moved approval of the attached suggested Resolution. Supported by Coulter. Motion carried unanimously on a roll call vote with Rogers and Woodward absent. 11 PAYMENT OF MAC DUES MR #04298 requires an annual review of Mi chigan of Association Counties membership prior to annual funds for payment of dues being released. Crawford moved that the Michigan Association of Counties Fiscal Year 2006 -2007 (July 1, 2006 – June 30, 2007 dues be submitted for payment . Supported by Palmer. Motion carried on a roll call vote with Wilson voting no and Rogers and Woodward absent . COMMUNICATION ITEMS FINANCE COMMITTEE Page 4 July 27, 2006 B. Sheriff’s Office – GY 2006 justice and Mental Health Collaborative Program Grant Application C. Sheriff’s Office, Health and Human Se rvices Department – FY 2007 Jail Alliance with Support for Inmates with Co-Occurring Disorders (JAW) Grant Application D. Sheriff, Prosecuting Attorney – FY 2007 Oakland County Narcotics Enforcement Team (NET) Grant Application E. Prosecuting Attorney – FY 2007 Cooperative Reimbursement Program - Michigan Department of Human Services Grant Application F. Circuit Court/Civil Criminal Division, FY 2007 Adult Treatment Court – Byrne Justice Assistance Grant Application G. Department of Public Services/Commu nity Corrections – Michigan Office of Drug Control Policy/Byrne – FY 2007 Instep/Pontiac – Grant Application H. Memo from Bob Daddow: Retirees’ Healthcare Investment Return – Long Term Crawford moved to receive and file Communications B -H. Supported by Wilson. Motion carried on a voice vote. A. Department of Management and Budget/Purchasing Division – Contract Exception Report for the Months of April, May, June and July, 2006 Commissioner Zack inquired as to the need for the Bloomberg system and wh at Lebenbom & Rothman was doing for the Medical Care Facility. Contract with Bloomberg L.P. for Treasurer’s Office – Mr. Soave explained that the Bloomberg system allows the Treasurer’s investment officer and several other staff who handle full -time the County’s portfolio to do investments based on real -time information. Their efforts have usually resulted in 4-5 points above the national average. Contract with Lebenbom & Rothman, P.C. for Medical Care Facility – Administrative staff explained that this firm specializes in such matters and was hired to respond to the citations issued by the State and set up corrective action . Commissioner Jamian explained that this is established practice with health care enterprises, to hire outside consultants to assist them in setting up policy and procedures to prevent re-occurrences of this nature. Commissioners Melton and Coulter explained that as members of the General Government Committee they had previously asked for answers regarding the situation at the Medical Care Facility that had not been responded to and that the information received today as a contract exception report could have been provided to them earlier in response to those questions. They requested that Dr. Gordon be asked to attend the next Finance meeting to discuss this matter during budget deliberations. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committe e, the meeting was adjourned at 9:45 a.m. FINANCE COMMITTEE Page 5 July 27, 2006 ________________________ _______________________________ Helen A. Hanger Lawrence M. Doyle Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.