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Home My WebLink AboutMinutes - 2006.09.28 - 36119CHUCK MOSS Chairperson MIKE ROGERS Vice Chairperson TIM MELTON Minority Vice Chairperson September 28, 2006 Chairperson Moss called the meeting of the Finance Comm ittee to order at 9:00 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Chuck Moss, Tim Melton, Charles Palmer, Hugh Crawford, Eric Wilson, Greg Jamian, Christine Long, David Coulter, Helaine Zack, Dave Woodward COMMITTEE MEMBERS ABSENT Mike Rogers OTHERS PRESENT EXECUTIVE OFFICE Phil Bertolini, Deputy Executive FAICLITIES MANAGEMENT Mike Hughson, Property Specialist FISCAL SERVICES Nancy Fournier, Chief LaVerne Smith, Supervisor Holly Conforti, Supervisor Joe Rozell, Analyst HUMAN RESOURCES Jennifer Mason, Manager Mary Pardee, Supervisor INFORMATION TECHNOLOGY Ed Poisson, Director Scott Oppmann, Manager Dawn Siegel, Supervisor MANAGEMENT & BUDGET Laurie Van Pelt, Director PURCHASING Scott Guzzy SHERIFF Dale Cunningham, Business Manager \ BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Harvey Wede ll, BOC Analyst Sheryl Mitchell, BOC Analyst Julia Ruffin, BOC Liaison Helen Hanger, Sr. Committee Coordinator MINUTES Crawford moved approval of the previous minutes of September 14, 2006, as printed. Supported by Palmer. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer Hugh D. Crawford Eric Wilson Greg Jamian Christine Long David Coulter Helaine Zack David Woodward FINANCE COMMITTEE Page 2 September 28, 2006 PUBLIC COMMENT None. CONTINGENCY REPORT The FY 2006 Contingency Fund balance of $ $329,874 will remain unchanged as a result of action taken at today’s meeting. Information on the Accounts Receivables for the 50 th District Court security contract was distributed. Palmer moved to receive and file the FY 2006 Contingency Report dated September 21, 2006. Supported by Zack. Motion carried on a voice vote. AGENDA Palmer moved to remove item #7, Sheriff’s Office – FY 2006 Highway Safety Challenge Award Grant Acceptance until the Public Services Committee, as liaison, could review the item. Supported by Zack. Motion carried on a voice vote. REGULAR AGENDA 6. SHERIFF’S OFFICE – CONTRACT AMENDMENT #3 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF OXFORD 2004 -2008 The Sheriff’s Office is requesting authorization to amend its law enforcement contract with the Charter Township of Oxford to delete one Deputy II in the Contracted Patrol Unit, P atrol Services Division. Operating revenues and expenses will be reduce d by $98,186 for FY 2007 and $102,061 for FY 2008. The marked vehicle and associated equipment will remain in the county fleet for use as a loaner. Budget amendments will be made as outlined in the Fiscal Note. Wilson moved approval of the attached sugg ested Fiscal Notes for Consent Agenda items 6a – 6c. Supported by Coulter. Motion carried unanimously on a roll call vote with Rogers and Jamian absent. 8. MR #06184 – OAKLAND COUNTY DRAIN COMMISSIONER AND DEPARTMENT OF FACILITIES MANAGEMENT – CONVEYANCE OF COUNTY OWNED PORPERTY TO THE CITY OF ROCHESTER HILLS, TAX PARCEL NOS. 15-13-476-007, 15-25-202-038, 15-26-451-032, 15-32-426-014, 15-35-100-045 AND 15-35-476-004 The Drain Commissioner and Department of Facilities Management is requesting authoriz ation to waive Board Rule XI.D.7 (Purchase and Sale of Property) to convey the above -listed properties to the City of Rochester Hills for the sum of $1. These properties were originally acquired by the County’s former Department of Public Works and subseq uently the Drain Commissioner for the purpose of constructing water and sanitary sewer facilities in the City of Rochester Hills. As owner and operator of its water and sanitary sewer systems the City of Rochester Hills has requested that the parcels be conveyed to the City. The Drain Commissioner has been reimbursed by the city for all acquisition, cons truction and bonding expenses. No General Fund/General Purpose budget amendment is required. FINANCE COMMITTEE Page 3 September 28, 2006 Palmer moved approval of the attached suggested Fiscal Note. Supported by Wilson. Motion carried unanimously on a roll call vote with Rogers and Jamian absent. 9. DEPARTMENT OF MANAGEMENT AND BUEGET/PURCHASING DIVISION – REQUEST RENEWAL OF CONTRACT WITH COATES COMUNICATION CONSULTING The Purchasing Divisio n is requesting authorization to renew the professional services contract between the County and Coates Communication Consulting, LLC to continue facilitation of the emergency radio communications system through July 31, 2007, estimated to be $75,000 on an annual basis. MR #93300 requires Board action on all professional services contracts between the county and former employees. The sole proprietor of this firm, Patricia Coates, is a former county employee and has functioned as project manager since inception of the project. Funding is available in the Radio Communications Fund Professional Services account. Crawford moved approval of the attached suggested Fiscal Note . Supported by Palmer. Motion carried unanimously on a roll call vote with Rogers absent. COMMUNICATION ITEMS A. Department of Management and Budget/Purchasing Division – Contract Exception Report for the Months of July and August, 2006 B. Notice from State Tax Commissioner – Industrial Facility Exemption Certification No. 1998 -209 for Vehma International of America, inc. in the City of Troy, Oakland County Crawford moved to receive and file Communication A-B. Supported by Palmer. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come b efore the committe e, the meeting was adjourned at 9:12 a.m. ________________________ _______________________________ Helen A. Hanger Lawrence M. Doyle Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.