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HomeMy WebLinkAboutMinutes - 2006.10.10 - 36121 October 10, 2006 The meeting was called to order by Chairperson Palmer at 9:00 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Charles E. Palmer, Sue Ann Douglas, Jim Nash, Tom Middleton, Jeff Potter, William D. Molnar, Mattie Hatchett, Marcia Gershenson and Dave Woodward PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: Axe & Ecklund, P.C. John Axe, Bond Counsel Facilities Management David Ross, Director Michael Hughson, Property Management Specialist Paul Hunter, Manager Dick Johnston, Manager Board of Commissioners Larry Doyle, Administrative Dir ector Sheryl Mitchell, BOC Senior Analyst Harvey Wedell, BOC Senior Analyst Nancy Wenzel, Committee Coordinator Chairperson Palmer led the Committee in the recitation of the Pledge of Allegiance to the Flag. PUBLIC COMMENT None APPROVAL OF THE SEPTEMBER 26, 2006 MINUTES Douglas moved approval of the minutes of September 26, 2006 as printed. Supported by Molnar. Motion carried on a voice vote. 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Tom Middleton Jeff Potter William D. Molnar Mattie Hatchett Marcia Gershenson Dave Woodward Charles E. Palmer Chairperson Sue Ann Douglas Vice Chairperson Jim Nash Minority Vice Chairperson Planning & Building Committee Page 2 October 10, 2006 CONSENT AGENDA Douglas moved approval of the Consent Agenda. A. Coordinating Zoning Committee Minutes - September 26, 2006 B. Facilities Management 2006 Capital Improvement Program Monthly Progress Report September 2006 Supported by Gershenson. Motion to approve the Consent Agenda carried on a v oice vote. RESOLUTION APPROVING AN AMENDMENT TO ARTICLE III, ARTICLE X AND ARTICLE XII OF THE ARTICLES OF INCORPORATION OF THE OAKLAND COUNTY BUILDING AUTHORITY Mr. Axe, County Bond Counsel, prepared this resolution to amend the Oakland County Building A uthority Articles of Incorporation to reflect the amendments proposed and not yet officially adopted by the Board of Commissioners. Middleton moved approval of the attached suggested resolution. Supported by Molnar. Chairperson Palmer pointed out a typ ographical error in the second WHEREAS which was corrected by adding the word “to” between the words Authority /finance in the fourth line. Middleton moved to amend Article XII to add “Notice of all meetings shall be posted where notice of Board of Commissioners meetings are posted.” Supported by Douglas. Motion to amend carried on a voice vote. Douglas moved to amend Article XII as follows: …”For the passage of any motion, resolution or ordinance there shall be required the affirmative vote of two three members thereof.” …Supported by Woodward. Motion to amend carried on a voice vote. Main motion as amended carried unanimously on a roll c all vote. AUTHORIZATION TO RECEIVE BIDS FOR 2007 PARKING LOT PAVING PROGRAM The 2007 Capital Improvement Program , Utilities Section, Item #1, identifies the 2007 Parking Lot Paving Program for renovation. This project will remove and replace the remaining one -half of the deteriorating 20 year old east parking lot and the balance of the service area at the Public Wo rks Facility. The project will be bid in March 2007 and constructed during the summer of 2007. Preliminary budget has been established as follows: Engineering - $22,800; Construction $445,300; Landscaping $5,000; Contingency (20%) $70,900 for a total of $544,000. Funding is available from the 2007 Capital Improvement Program. Facilities Management will report back to the Planning & Building Committee upon receipt and tabulation of the bids. Middleton moved to authorize receipt of bids. Supported by Douglas. Motion carried unanimously on a roll call vote . Planning & Building Committee Page 3 October 10, 2006 AUTHORIZATION TO RECEIVE BIDS FOR 2007 ROOF REPLACEMENT PROGRAM The 2007 Capital Improvement Program lists the 2007 Roof Replacement Program as Item #1 in the Building Section. This program will re -roof the 16,939 s.f. West Oakland Office Building located in Walled Lake. This roofing system has exceeded its design life, is brittle and has leaked and been patched repeatedly, it will b e completely replaced. Preliminary budget has been established as follows: West Oakland Office Building $243,000; Landscape restoration $5,000; Contingency (15%) $35,000 for a total of $285,000. Funding is available from the 2007 Capital Improvement Prog ram. Facilities Management will report back to the Planning & Building Committee upon receipt and tabulation of the bids Molnar moved to authorize receipt of bids. Supported by Gershenson. Motion carried unanimously on a roll call vote. DEPARTMENTS OF THE SHERIFF AND FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF LEASE AGREEMENT FOR SHERIFF’S DEPARTMENT STORAGE FACILITY, 5782 TEREX AVE., SUITES A& B, CLARKSTON, MICHIGAN The Oakland County Sheriff’s Department is in possession of various pieces o f specialized mobile law enforcement equipment. This equipment is currently stored at this address as no adequate County owned facility exists on or off the Oakland County Service Center which would accommodate storage and provide for routine maintenance of this equipment. A three year lease at the rental rate of $2,875.00 per month has been negotiated. Hatchett moved approval of the attached suggested resolution. Supported by Gershenson. Motion carried unanimously on a roll call vote. OTHER BUSINESS/ADJOURNMENT Mr. Ross indicated a tentative agreement has been reached regarding the property for the proposed new 52 – 2 District Court. Details of the agreement will be presented at the next Planning & Building Committee meeting. Chairperson Palmer requested an update on the Building Authority bonds sold regarding the City of Pontiac’s Phoenix Center Chairperson Palmer announced the annual end of the year luncheon will be held December 5 th at Lookout Lodge following the Planning & Building Committee meeting. There being no further business to come before the Commi ttee the meeting adjourned at 9 :40 a.m. ___________________________________ Nancy Wenzel, Committee Coordinator ___________________________________ Lawrence M. Doyle, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.