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HomeMy WebLinkAboutMinutes - 2006.10.12 - 36125CHUCK MOSS Chairperson MIKE ROGERS Vice Chairperson TIM MELTON Minority Vice Chairperson October 12, 2006 Chairperson Moss called the meeting of the Finance Committee to order at 9:00 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Chuck Moss, Tim Melton, Charles Palmer, Hugh Crawford, Eric Wilson, Greg Jamian, Christine Long, David Coulter, Helaine Zack, Dave Woodward COMMITTEE MEMBERS ABSENT Mike Rogers OTHERS PRESENT CLERK/REGISTER OF DEEDS Jim VanLeuven, Deputy COMMUNITY CORRECTIONS Barb Hankey, Manager CORPORATION COUNSEL Jody Hall, Assistant Counsel EQUALIZATION Dave Hieber, Manager Lori Norris, Tax Standards Specialist Shannon Moore, Clerk FACILITIES MANAGEMENT Mike Hughson, Property Specialist FISCAL SERVICES Nancy Fournier, Chief LaVerne Smith, Supervisor Prentiss Malone, Analy st Nancy Falardeau, Analyst Joe Rozell, Analyst Joe Matkosky, Analyst FRIEND OF THE COURT Claudia Martello, Chief Assistant HEALTH Tom Fockler, Administrator HUMAN RESOURCES Jennifer Mason, Manager Mary Pardee, Supervisor INFORMATION TECHNOLOGY Dawn Siegel, Supervisor MANAGEMENT & BUDGET Laurie Van Pelt, Director Art Holdsworth, Deputy Director SHERIFF Michael McCabe, Undersheriff TREASURER Barbara Sweet, Deputy BOARD OF COMMISSIONERS Larry Doyle, Administrati ve Director Harvey Wede ll, BOC Analyst Sheryl Mitchell, BOC Analyst Helen Hanger, Sr. Committee Coordinator OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer Hugh D. Crawford Eric Wilson Greg Jamian Christine Long David Coulter Helaine Zack David Woodward FINANCE COMMITTEE Page 2 October 12, 2006 MINUTES Crawford moved approval of the previous minutes of September 28, 2006, as printed. Supported by Palmer. Motion carried on a voice vote. PUBLIC COMMENT None. CONTINGENCY REPORT The FY 2006 Contingency Fund year-end balance is $ $329,874. The FY 2007 Contingency Fund beginning balance of $339,158 will not be affected by items on today’s agenda. In response to Commissioner Zack’s request for an update on the 50 th District Court security contract, Ms. Cunningham explained that if the City does not pay, they will be in violation of Judge Bowman’s order. She will be contacting Judge Bowman on October 16 to discuss this matter. Commissioner Wilson asked Ms. Cunningham to report to Finance again at its next meeting. Wilson moved to receive and file the FY 200 7 Contingency Report dated October 5, 2006. Supported by Zack. Motion carried on a voice vote. AGENDA Jamian moved the agenda with the addition of Item #15 – Department of Information Technology – Revision of @ccess Oakland Master Fee Structure to Amend Recorded Document Profile Fee . Supported by Coulter. Motion carried on a voice vote. REGULAR AGENDA 6. BOARD OF COMMISSIONERS – VILLAGE OF HOLLY DOWNTOWN DEVELOPMENT AUTHORITY MR #01067 provided for the County’s participation in the Village of Holly’s proposed Downtown Development Authority (DDA) with a limit on County participation not to exceed $40,000 a nd/or five years beginning with the base year of 2000. A plan to expand the DDA was brought to the County’s Tax Increment Review Finance Ad Hoc Committee on May 11, 2006 , but due to statutory time constraints for the County to opt out, MR #06115 was adopt ed indicating such and stating that if the County’s Corporation Counsel could negotiate a contract with the Village and the DDA consistent with the concepts presented on May 11, 2006, the County could rescind this action. This proposed resolution would re scind MR #06115 and allow the County’s participation in the Village of Holly’s Amended Downtown Development Authority with a tax capture in an amount not to exceed $915,000 and/or collected over fifteen years beginning with the 2006 tax year as detailed in the plan and exhibits. Wilson moved approval of the attached suggested Resolution. Supported by Long. FINANCE COMMITTEE Page 3 October 12, 2006 Motion carried unanimously on a roll call vote with Rogers absent. 7. BOARD OF COMMISSIONERS – APPROVAL OF CONTRACT WITH COMMUNITY MEDIA NETWORK TO BROADCAST BOARD OF COMMISSIONERS’ MEETINGS A Cablecast Study Group was established by the Board Chairperson to determine the feasibility of taping Board of Commissioners’ meetings. In completing its charge, the Study Group considered the possibility o f performing this service internally, which proved to be cumbersome and expensive, or contracting for this service. A Request for Proposals was developed with assistance from the Purchasing Division and nine responses were received. Three bidders were in terviewed and the Study Group issued a final report to the Board recommending selection of Community Media Network’s proposal to cablecast up to four board meetings annual ly at a cost of $475 per meeting, with any additional meetings provided at a cost of $675. The Board of Commissioners’ Oversight Committee would have sole discretion as to what meetings would be taped. This resolution would authorize the Board Chair to sign a contract with Community Media Network. Crawford moved approval of the attached suggested Resolution. Supported by Melton. Woodward moved to amend the resolution to insert the following. BE IT FURTHER RESOLVED that the Board of Commissioners shall televise 2 -4 meetings annually, with specific meetings to be determined by the Ov ersight Committee. Supported by Melton. Roll Call on the amendment: Ayes: Coulter, Zack, Woodward, Moss, Melton Nays: Palmer, Crawford, Wilson, Jamian, Long Absent: Rogers Motion failed. Roll Call on the main motion : Ayes: Crawford, Jamian, Coulter, Zack, Woodward, Melton Nays: Palmer, Wilson, Long, Moss Absent: Rogers Motion carried. 8. CIRCUIT COURT/FRIEND OF THE COURT – 2007 ACCESS AND VISITATION GRANT ACCEPTANCE Friend of the Court has been awarded a Federal Access and Visitation Grant through the State Court Administrative Office for services not to exceed $17,150 for the period covering October 1, 2006 through September 30, 2007. The FOC will contract with HAVEN to provide the supervised parenting time. This award is a $12,850 reduction from the previous award. Also, HAVEN will no t be required to provide a 10% in-kind match as in previous years. Budget amendments will be made as outlined in the Fiscal Note. Palmer moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Rogers absent. FINANCE COMMITTEE Page 4 October 12, 2006 9. SHERIFF’S OFFICE – FY 2006 HIGHWAY SAFETY CHALLENGE AWARD GRANT ACCEPTANCE The Sheriff is requesting authorization to accept a $5,000 Highway Safety Project “Challenge Award Grant” from the Michigan Office of Highway Safety Planning . Funds will be used to purchase 2 laser speed measuring systems. Additional funding of $980 is necessary to purchase this equi pment and is available within the Sheriff’s budget. A budget amendment will be made as outlined in the Fiscal Note. Crawford moved approval of the attached suggested Fiscal Note . Supported by Palmer. Motion carried unanimously on a roll call vote with Rogers absent. 10. DEPARTMENT OF FACILITIES MANAGMEENT – APPROVAL AND ACCEPTANCE OF LEASE AGREEMENT WITH NATIONAL CITY BANK FOR PLACEMENT OF AN AUTOMATED TELLER MACHINE IN THE OAKLAND COUNTY COURTHOUSE Facilities Management is requesting approval of an agreement with National City Bank (NCB) for placement of an automated teller machine in the Oakland County Courthouse. The Count y will provide sufficient space, electricity and one telephone line and NCB will provide a no fee use ATM machine for convenience and benefit of the public for a five -year term commencing March 31, 2006 at a rental rate of $1 per year. NBC, previously First of America Bank, has provided this service since 1996 through a license agreement with the County. No budget amendment is necessary. Jamian moved approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote with Rogers absent. 11. DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – 2006 FETAL INFANT MORTALITY DATA ABSTRACTION AGREEMENT – GRANT ACCEPTANCE The Health Division is requesting authorization to accept an award of $2,700 by the Michigan Public Health Institute in return for entering infant mortality data for Oakland County into a statewide database to assist with statistical analysis. Funding is for the period January 1, 20 06 through September 30, 2006. No County match or positions are required. A budget amendment will be made as outlined in the Fiscal Note. Zack moved approval of the attached suggested Fiscal Note. Supported by Moss. Motion carried unanimously on a rol l call vote with Rogers absent. 12. DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – 2006/2007 COMPREHENSIVE PLANNING, BUDGETING AND CONTRACTING (CPBC) AGREEMENT ACCEPTANCE The Health Division is requesting authorization to accept an award of $8,316,949 from the Michigan Department of Community Health to provide various programs as outlined in the Fiscal Note for FY 2007. This is a 3% decrease from the previous year’s funding. The FY 2007 Adopted Budget will be amended with the Management and Budget quarterly forecast report once budget details are finalized with the State. Long moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Rogers absent. FINANCE COMMITTEE Page 5 October 12, 2006 13. DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION – FY 2006/2007 COMMUNITY CORRECTIONS COMPREHENSIVE PLAN GRANT ACCEPTANCE Community Corrections is requesting authorization to accept $3,800,384 from the Michigan Department of Corrections, a 3% increase over the previous year’s award. The award will provide funding for 17 full time positions,. .5 of 2 additional full time positions and 1 part-time non-eligible position within Community Corrections. It will also fund 5 full-time positions and 2 PTNE positions within the Sheriff’s Office. No County match is required. The budget will be amended to accept the additional $133,462 as detailed in the attached schedule to the Fiscal Note. Crawford moved approval of the attached suggested Fiscal Note. Supported by Wilson. Motion carried unanimously on a roll call vote with Rogers absent. 14. DEPARTMENT OF MANAGEMENT AND BUDGET – 2006 APPORTIONMENT OF LOCAL TAX RATES The resolution authorizes the Equalization Director to sign the several tax certificates on which tax rate tabulations were based, thereby authorizing and directing the various assessing officers to spread the rates against the taxable valuation set forth for 2006. A copy of the 2006 Apportionment of Local Tax Rates document was distributed. If nec essary, revisions will be made in December following the elections. Wilson moved approval of the attached suggested Resolution. Supported by Palmer. Motion carried unanimously on a roll call vote with Rogers absent. 15. DEPARTMENT OF INFORMATION TECHN OLOGY – REVISION OF @CCESS OAKLAND MASTER FEE STRUCTURE TO AMEND RECORDED DOCUMENT PROFILE FEES The Clerk/Register of Deeds, in conjunction with the Department of Information Technology, is requesting to amend the Master Fee Structure of the Recorded Docu ment Profile product previously approved by MR #06160 to reflect a fee structure more customer friendly to its end users. The fee schedule for the Recorded Document Profile Subscription will be amended to allow for unlimited usage at $2,000 to $5000 per month for large volume users of this product . The website is maintained by ACS Corp, a contractor of the Clerk/Register of Deeds. The impact on revenues is unknown at this time ; therefore, no budget amendment is necessary. Mr. Van Leuven explained that c redit card companies were charging $1 per transaction but that the large number of transactions they were receiving would cause them to stop further transactions. Potentially there are five companies that may go for this option. Commissioner Melton asked if the Clerk’s Office has considered using e-check for those who do not wish to use credit cards. Mr. Van Leuven indicated the Clerk’s Office would consider his suggestion. Coulter moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote with Rogers absent. FINANCE COMMITTEE Page 6 October 12, 2006 COMMUNICATION ITEMS A. Sheriff’s Office – FY 2007 Off-Road Vehicle (ORV) Safety Education Program Reimbursement Grant Palmer moved to receive and file Communication A. Supp orted by Crawford. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Commissioner Wilson thanked members of the Personnel Committee for recommending approval of a resolution to continue military benefits for County employees on active military duty. There being no other business to come before the committe e, the meeting was adjourned at 10:55 a.m. ________________________ _______________________________ Helen A. Hanger Lawrence M. Doyle Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.