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HomeMy WebLinkAboutMinutes - 2006.10.24 - 36126 PLANNING AND BUILDING COMMITTEE October 24, 2006 The meeting was called to order by Chairperson Palmer at 9:00 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Charles E. Palmer, Sue Ann Douglas, Jim Nash, Tom Middleton, Jeff Potter, William D. Molnar, Mattie Hatchett, Marcia Gershenson and Dave Woodward PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: Facilities Management David Ross, Director Michael Hughson, Property Management Specialist Paul Hunter, Manager Dick Johnston, Manager Drain Commissioner Kevin Larsen, Chief Deputy Joe Colaianne, Insurance Administrator Joe Kozma, Deputy and Manager Executive Office Dennis Toffollo, Deputy County Executive Planning & Economic Development Doug Smith, Director Dan Hunter, Manager Dave Schreiber, Supervisor Bret Rasegan Supervisor Robert Donohue, Principal Planner Mary Langhauser, Supervisor Central Services David VanderVeen, Director Management & Budget Laurie Van Pelt, Director Board of Commissioners Sheryl Mitchell, BOC Senior Analyst Nancy Wenzel, Committee Coordinator Chairperson Palmer led the Committee in the recitation of the Pledge of Allegiance to the Flag. PUBLIC COMMENT None OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 Tom Middleton Jeff Potter William D. Molnar Mattie Hatchett Marcia Gershenson Dave Woodward Charles E. Palmer Chairperson Sue Ann Douglas Vice Chairperson Jim Nash Minority Vice Chairperson Planning & Building Committee Page 2 October 24, 2006 APPROVAL OF THE OCTOBER 10, 2006 MINUTES Middleton moved approval of the minutes of October 10, 2006 as printed. Supported by Nash. Motion carried on a voice vote. Chairperson Palmer announced he has been requested to remove Item #4 from the agenda, “Openings Project,” as it is not complete at this time. There was no objection. CONSENT AGENDA Gershenson moved approval of the Consent Agenda Items A – E. A. Coordinating Zoning Committee Minutes - October 10, 2006 B. Facilities Inspection Report – Central Services Building and “D” Building – Commissioner Nash C. Oakland County Building Authority Minutes – July 12, 2006 D. Oakland County Building Authority Minutes – August 9, 2006 E. Oakland County Building Authority Minutes – September 9, 2006 Supported by Molnar. Motion to approve the Consent Agenda carried on a voice vote. DRAIN COMMISSIONER – RESOLUTION TO AUTHORIZE CLINTON OAKLAND SEWAGE DISPOSAL SYSTEM WATERFORD TOWNSHIP HOUSELEAD REHABILITATION CONTRACT The Charter Township of Waterford is in urgent need of sewage disposal facilities constituting a part of the Clinton Oakland Sewage Disposal System. Under Act 342 the County and T ownship are authorized to enter into a contract for the acquisition and construction of the Project to serve the T ownship and for the paym ent of the cost thereof by the Township in cash. This resolution requests approval and execution of the Contract to acquire and construct the P roject. Middleton moved approval of the attached suggested resolution. Supported by Nash. Motion carried unanimously on a roll call vote with Hatch ett and Woodward absent. DRAIN COMMISSIONER RESOLUTION TO AUTHORIZE EVERGREEN FARMINGTON SEWAGE DISPOSAL SYSTEM FOOTING DRAIN/HOUSELEAD CITY OF SOUTHFIELD PROJECT The City of Southfield is in urgent need of sewage disposal facilities constituting a part of the Evergreen and Farmington Sewage Disposal Systems. Under Act 342 the County and City are authorized to enter into a contract for the acquisition and construction of the Project to serve the City and for the payment of the cost thereof by the City in cash. This resolution requests approval and execution of the Contract to acquire and construct the Project. Douglas moved approval of the attached suggested resolution. Supported by Middleton. Motion carried unanimously on a roll call vote with Hatc hett and Woodward absent. Planning & Building Committee Page 3 October 24, 2006 PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION APPROVING PROJECT PLAN (OAKLAND STEINER SCHOOL PROJECT) – CITY OF ROCHESTER HILLS The Oakland County Economic Development Corporation recommends approval of the Project Plan of the Oakland Steiner School Project. The Project Plan satisfies all of the requirements of the Act regarding project Plans and a letter of credit issued by a financial institution acceptable to the EDC will be available to pay debt service. Total Project cost is $1,800,000 and will retain 38 positions. The purpose is to purchase and preserve the historically significant Stiles School building and property to continue its use as a school. Douglas moved approval of the attached suggested resolution. Supported by Molnar. Motion carried unanimously on a roll call vote. Chairperson Palmer set a Public Hearing on this matter for Thursday, November 2, 2006 at 9:40 a.m. DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS – EMERGING SECTORS UPDATE Mr. Toffollo highlighted the Emerging Sectors September 2006 report. EDC staff call on existing businesses to see how they are doing and whether they need assistance in an effort to r etain these companies. Leads are gathered through the MEDC, the Chamber of Commerce as well as the Detroit Regional Chamber of Commerce on companies that are considering locating in Michigan. Leads are also obtained through staff participation in trade shows and Automation Alley. To date (2006) there were six succe sses in the non- emerging sector and 14 in the emerging sector with 652 new jobs created and 344 retained. Woodward moved to Receive & File . Supported by Gershenson. Motion carried on a voice vote. DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS – REQUEST FOR APPROVAL OF MAIN STREET OAKLAND COUNTY AGREEMENT FOR TECHNICAL ASSISTANCE In 2000 Oakland County established a partnership with the National Trust for Historic Preservation t o provide downtown revitalization services to Oakland County communities. The economic development program is known as Main Street Oakland County. To date twelve communities have been selected to be part of this program. The Main Street Oakland County A greement for Technical Assistance establishes compliance with the National Trust’s “10 Standards of Performance” as the goal of all participating communities. Middleton moved approval of the attached suggested resolution. Supported by Potter. Commissioner Douglas expressed her concern regarding the lack of communication between the DDA’s and their respective City Councils and requested a copy of this resolution and agreement be sent to the 12 municipalities involved. Vice Chairperson Douglas assumed th e Chair at 10:02 a.m. Chairperson Palmer resumed the Chair at 10:05 a.m. Douglas moved to amend the resolution by adding a paragraph “BE IT FURTHER RESOLVED a copy of this resolution and a fully executed agreement will be sent to the governing bodies of t he communities”. Supported by Palmer. Motion to amend failed: Palmer, Douglas, Middleton and Molnar – yes Nash, Potter, Hatchett, Gershenson and Woodward – no Main motion carried unanimously on a roll call vote . Planning & Building Committee Page 4 October 24, 2006 DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF PURCHASE AGREEMENT FOR THE ACQUISITION OF APPROXIMATELY 10 -ACRES, PARCEL NO. 08-19-351-003 (PART) FOR FUTURE SITE OF 52-2 DISTRICT COURTHOUSE The 52-2 district court is prese ntly housed in a leased facility located in Clarkston. Facilities Management with the assistance of Oakland County Corporation Counsel have negotiated the terms and conditions of a Purchase Agreement with North Pointe Development Company, LLC for the purc hase of approximately 10 acres located on Dixie Highway near I -75 in Independence Township for the sum of $2,500,000 for the future construction of a new courthouse facility. Middleton moved approval of the attached suggested resolution. Supported by Na sh. Motion carried unanimously on a roll call vote with Potter absent. FACILITIES MANAGEMENT – AUTHORIZATION TO RECEIVE BIDS FOR STEAM TUNNEL REPAIR The 2007 Capital Improvement Program identifies, Item #3 of the Utilities Section, a Steam Tunnel Repai r project. This project will repair the tunnel serving the Sheriff’s Office Building, 38 East, from the main tunnel at the Medical Care Building, 32 East. The cost estimate is Design $5,750; Restoration $275,000; Sitework $5,750; Contingency (10%) $28,50 0 for a total of $315,000. Woodward moved to approve Facilities Management ’s request to issue bid documents describing the project work and to receive bids. Supported by Douglas Motion carried unanimously on a roll call vote. FACILITIES MANAGEMENT – AUTHORIZATION TO RECEIVE BIDS FOR THE 2007 SERVICE CENTER SIDEWALK PROGRAM This project is listed as Item #3 in the Utility, Roads and Parking Lot Projects section of the 2007 Capital Improvement Program. The primary reason for the development of the path way master plan is safety. People walking in the roads create a hazard, both to themselves and to the vehicles that travel the center. The budget identified in the 2005 Capita Improvement Program is $100,000 of a total anticipated $900,000 to be spent over the next five years and beyond. The project budget for the current work is as follows: Construction contract – estimated $75,000; Landscape $12,000; Contingency (15%) $13,000 for a total of $100,000. Molnar moved to approve Facilities Management ’s request to issue bid documents describing the project work and to receive bids. Supported by Hatchett. Motion carried unanimously on a roll call vote. FACILITIES MANAGEMENT – RECOMMENDATION TO RECEIVE BIDS FOR ADDITIONAL FUEL STORAGE TANK INSTALLATION This project is listed in Item #9 of the Building Section in the 2007 Capital Improvement Program. This project will install a 20,000 gallon double-walled underground fuel storage tank at the Central Garage Building, 16 East. The project budget is as follows: Fuel Tank Installation $100,000; Contingency (10%) $10,000 for a total project budget of $110,000. Molnar moved to approve Facilities Management’s request to issue bid documents describing the project work and to receive bids. Supported by Woodward. Motion carried unanimously on a roll call vote. Planning & Building Committee Page 5 October 24, 2006 DRAIN OFFICE – CLOSED SESSION – POSSIBLE PURCHASE OF PROPERTY Hatchett moved the meeting be closed for the purpose of discussing the possible purc hase of property. Supported by Nash. Motion carried unanimously on a roll call vote. The meeting was closed at 10:30 a.m. The meeting resumed in open session at 10:48 a.m. Middleton moved that Facilities Management be authorized to proceed in accorda nce with the directives set forth in the closed session. Supported by Palmer. Motion carried unanimously on a roll call vote. OTHER BUSINESS/ADJOURNMENT Mr. Johnston requested Committee members who had not yet done their inspection tours let him know when they are available. Chairperson Palmer announced the annual end of the year luncheon will be held December 5 th at Lookout Lodge following the Planning & Building Committee meeting. There being no further business to come before the Commi ttee the meeting adjourned at 10:50 a.m. ___________________________________ Nancy Wenzel, Committee Coordinator ___________________________________ Lawrence M. Doyle, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.