Loading...
HomeMy WebLinkAboutMinutes - 2006.10.26 - 36127CHUCK MOSS Chairperson MIKE ROGERS Vice Chairperson TIM MELTON Minority Vice Chairperson October 26, 2006 Chairperson Moss called the meeting of the Finance Committee to order at 9:00 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Chuck Moss, Mike Rogers, Tim Melton, Charles Palmer, Hugh Crawford, Eric Wilson, Greg Jamian, Christine Long, David Coulter, Helaine Zack, Dave Woodward COMMITTEE MEMBERS ABSENT None. OTHERS PRESENT CLERK/REGISTER Connie Spak, Deputy Clerk/Register EXECUTIVE OFFICE Phil Bertolini, Deputy Executive FACILITIES MANAGEMENT Mike Hughson, Property Specialist FISCAL SERVICES Nancy Fournier, Chief LaVerne Smith, Supervisor Holly Conforti, Supervisor Nancy Falardeau, Analyst Joe Rozell, Analyst Monica Tinsley, Analyst HUMAN RESOURCES Nancy Scarlet, Director Jennifer Mason, Manager INFORMATION TECHNOLOGY Ed Poisson, Director MANAGEMENT & BUDGET Laurie Van Pelt, Director Art Holdsworth, Deputy Director MEDICAL EXAMINER Bob Gerds, Administrator PURCHASING Scott Guzzy, Chief SHERIFF Michael McCabe, Undersheriff Dale Cunningham, Business Manager TREASURER Barbara Sweet, Deputy BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Harvey Wede ll, BOC Analyst Sheryl Mitchell, BOC Analyst Julia Ruffin, BOC Liaison Helen Hanger, Sr. Committee Coordinator OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer Hugh D. Crawford Eric Wilson Greg Jamian Christine Long David Coulter Helaine Zack David Woodward FINANCE COMMITTEE Page 2 October 26, 2006 MINUTES Palmer moved approval of the previous minutes of October 12 , 2006, as printed. Supported by Crawford. Motion carried on a voice vote. PUBLIC COMMENT None. CONTINGENCY REPORT The FY 2007 Contingency Fund beginning balance of $ $339,158 will be reduced $9,625 by approval of item #8 to $329,533 . Chairman Moss indicated that Ms. Cunningham was unable to attend today’s meeting to provide a verbal update on the status of the Sheriff’s contract f or 50th District Court Security but had updated him via e -mail. She had advised him of the following: she has met with Judge Bowman, who has signed the contract, and that the City Council President McClellan has some questions for the Sheriff’s Departmen t. She has asked Undersheriff McCabe to respond to those questions. Judge Bowman has indicated that the County would be paid for services by early November. Ms. Cunningham will continue to update the committee as events occur. Moss moved to receive and file the FY 2007 Contingency Report dated October 18, 2006. Supported by Palmer. Motion carried on a voice vote. REGULAR AGENDA 6. MR #06207 – COUNTY CLERK/REGISTER OF DEEDS – ELECTION DIVISION –A GREEMENT TO UTILIZE THE SERVICES OF THE OAKLAND COUNTY BOARD OF CANVASSERS BY THE CITY OF BIRMINGHAM The Clerk/Register of Deeds is requesting authorization to contract with the City of Birmingham to provide the City with the election certification services of the Oakland Count Board of Canvassers. The Cit y will pay a service fee of $25.00 per precinct, as authorized by MR #97232 under Public Act 116 of 1954, as amended, for 14 precincts. This agreement shall only be in effect for the November 7, 2006 election. A budget amendment will be made as outlined in the Fiscal Note. Moss moved approval of the attached suggested Fiscal Note. Supported by Jamian. Motion carried unanimously on a roll call vote with Rogers absent. 7. MR #06208 – COUNTY CLERK/REGISTER OF DEEDS – ELECTION DIVISION – AGREEMENT TO UTILIZE THE SERVICES OF THE OAKLAND COUNTY BOARD OF CANVASSERS BY THE CITY OF FARMINGTON The Clerk/Register of Deeds is requesting authorization to contract with the City of Farmington to provide the City with the election certification services of the Oa kland Count Board of Canvassers. The City will pay a service fee of $25.00 per precinct , as authorized by MR #97232 under Public Act 116 of 1954, as amended, for 7 precincts. This agreement shall remain in effect for five years from the date the Agreeme nt FINANCE COMMITTEE Page 3 October 26, 2006 is executed by both Parties or until cancelled or terminated by either of the Parties as provided by the Contract. A budget amendment will be made as outlined in the Fiscal Note. Rogers moved approval of the attached suggested Fiscal Note. Supporte d by Crawford. Motion carried unanimously on a roll call vote. 8. MR #06210 – DEPARTMENTS OF THE SHERIFF AND FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF LEASE AGREMEENT FOR SHERIFF’S DEPARTMENT STORAGE FACILITY, 5782 TEREX AVE., SUITES A & B, CL ARKSTON, MICHIGAN The Departments of Facilities Management and the Sheriff’s Office are requesting authorization to contract with Richard Detkowski for the use of suites A and B at 5782 Terex Avenue, Springfield , Michigan to provide facilities for the storage of specialized mobile law enforcement equipment. At the present, no adequate County -owned facility exists to accommodate for storage and routine maintenance of this equipment. The current lease for 3,200 square feet will be expanded to 6,022 square feet at a rental rate of $2,875.00 per month. Lease te rms provide for three years with an additional three years option. The County will be responsible for payment of utilities and maintenance of the telephone and computer system. The lease may be termi nated upon cancellation of funding by the Board of Commissioners or should a suitable county -owned facility become available. Budget amendments will be made as outlined in the Fiscal Note. Mr. Hughson advised that the county was able to negotiate a lower square footage rate than previously and that the County was actively pursuing other alternatives. Palmer moved approval of the attached suggested Fiscal Note. Supported by Coulter. Motion carried unanimously on a roll call vote. 9. MR #06211 – PUBLIC SERVICES/MEDICAL EXAMINER – CONTINUATION OF AN INTERLOCAL AGREEMENT TO PROVIDE GENESEE COUNTY MEDICAL EXAMINER SERVICES AND CREATION OF ONE FORENSIC TOXICOLOGY CHEMIST POSITION The Medical Examiner is requesting authorization to extend for one year th e interlocal agreement with the Genesee County Medical Examiner to provide services through September 30, 2007 . The original agreement was established under MR #04254 and expired September 27, 2006. One full -time eligible Forensic Toxicology Chemist will be created and the position will be contingent upon sufficient revenue being generated from this contract. The budget will be amended as outlined in the Fiscal Note. Mr. Gerds indicated that Genesee County was offered a multi -year contract at a reduced cost but had declined. Continuation of the position beyond the contract period will need to be brought back for approval. Long moved to report to recommend the following amendments . 1. Substitute the contract that was included in the original Finance packet, with the attached contract signed by Genesee Board of Commissioner’s Chair. 2. Amend the NOW THEREFORE BE IT RESOLVED paragraph as follows: NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves and author izes extending the original Joint Operating Agreement between the County of Genesee and the County of Oakland for a one -year FINANCE COMMITTEE Page 4 October 26, 2006 period beginning October 1, 2006 on September 28, 2006. Supported by Crawford. Motion carried unanimously on a roll call vote. Long moved approval of the attached revised Fiscal Note. Supported by Wilson. Motion carried unanimously on a roll call vote. 10. MR #06192 – DEPARTMENT OF INFORMATION TECHNOLOGY – EXTENSION OF ADDITIONAL COMPENSATION FOR OVERTIME EXEMPT EMPLOYEES FOR S PECIFIC PURPOSES Information Technology (IT) is requesting authorization to continue to allow for additional compensation for overtime exempt employees assisting with sp ecific pre-approved assignments. This action eliminates the need to hire temporary contractual staff. This program originally began in 1999 per MR #99155 for a period of up to 30 months and has been renewed annually via separate resolutions since 2002. Total hours utilized under this program for Fiscal Years 2002 -2006 were 314, 305, 32 , 156 and 0 respectively. Assignments have typically involved network system and software application work required during “off- hours” when the various systems can be shut down and accessed. Funding is currently available within the IT budget. Jamian moved approval of the attached suggested Fiscal Note. Supported by Wilson. Motion carried unanimously on a roll call vote. 11. MR #06209 – HUMAN RESOURCES – AUTHORIZE THE COUNTY TO SUPPLEMENT PAY AND PROVIDE MEDICAL BENEFITS FOR DEPENDENTS OF EMPLOYEES CALLED TO ACTIVE MILITARY DUTY Human Resources is requesting authorization to continue to provide supplemental pay and medical benefits for dependents of employees called to active duty. There are currently two full -time eligible employees serving in the military on active duty at a total bi -weekly supplemental cost of $1,034.94. Estimated time of service for the two employees ranges from 24 to 35 months and is estimated that total cost to the County will be $32,284.79. Due to the County’s budgeting for full employment, no budget amendment is required at this time. Wilson moved approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote. COMMUNICATION ITEMS A. Department of Management and Budget /Purchasing Division – Contract Exception Report for the Months of July, September and October, 2006 B. 1. Notice of Hearing on October 23, 2006 for Transfer of an Industrial Facilities Exemption Certificate (#2000-278) for Creative Technology Systems, L LC Located on 2155 Executive Hills Blvd., Auburn Hills, MI 48326 2. Notice of Hearing on October 23, 2006 for an Industrial Facilities Exemption Certificate for a Rehabilitation Project for DE-STA-CO, A Dover Company for Facility Located on 1025 Doris Rd ., Auburn Hills, MI 48326 FINANCE COMMITTEE Page 5 October 26, 2006 Palmer moved to receive and file Communications A-B. Supported by Coulter. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committe e, the meeting was adjourned at 9:15 a.m. ________________________ _______________________________ Helen A. Hanger Lawrence M. Doyle Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.