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HomeMy WebLinkAboutMinutes - 2006.11.14 - 36130 November 14, 2006 The meeting was called to order by Chairperson Palmer at 9:00 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Charles E. Palmer, Sue Ann Douglas, Jim Nash, Tom Middleton, Jeff Potter, William D. Molnar, Mattie Hatchett, and Dave Woodward PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: Marcia Gershenson OTHERS PRESENT: Central Services David VanderVeen, Director Aviation Karl Randall, Manager Economic Development Dan Hunter, Manager Katherine Williams Nina Ignaczak, Associate Planner Drain Commissioner John McCulloch, Drain Commissioner Kevin Larsen, Chief Deputy Human Resources David VandeGrift, Analyst Management & Budget Laurie Van Pelt, Director County Executive Robert Daddow, Deputy County Executive Community Mental Health Jeff Brown, Director Mary Griffiths, Administrative Operations Richard Grove, CFO CHN, Inc. Kay Shulk-Swainey, Resource manager Axe & Ecklund, P.C. John Axe, Bond Counsel Facilities Management David Ross, Director Board of Commissioners Larry Doyle, Administrative Director Sheryl Mitchell, BOC Senior Analyst Nancy Wenzel, Committee Coordinator 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Tom Middleton Jeff Potter William D. Molnar Mattie Hatchett Marcia Gershenson Dave Woodward Charles E. Palmer Chairperson Sue Ann Douglas Vice Chairperson Jim Nash Minority Vice Chairperson Planning & Building Committee Page 2 November 14, 2006 Chairperson Palmer led the Committee in the recitation of the Pledge of Allegiance to the Flag. PUBLIC COMMENT None APPROVAL OF THE OCTOBER 24, 2006 MINUTES Middleton moved approval of the minutes of October 24, 2006 as printed. Supported by Nash. Motion carried on a voice vote. CONSENT AGENDA Douglas moved approval of the Consent Agenda Items A - D. A. Facilities Inspections of South Oakland County Health Div ision and South Oakland Office Building – Commissioner Gershenson B. Facilities Inspection Report – Tour of Little Oaks Child Care Facility – Commissioner Hatchett C. Facility Inspection tour of Courthouse, Oakland Pointe East and Oakland Pointe West – Commissioner Middleton D. Facilities Management 2006 Capital Improvement Program Monthly Progress Report October 2006 Supported by Nash. Motion to approve the Consent Agenda carried on a voice vote. DEPARTMENT OF CENTRAL SERVICES – OAKLAND/SOUTHWEST AIRPORT – GRANT PROGRAM ACCEPTANCE – LAND ACQUISITION The County is in receipt of a Michigan Department of Transportation Grant for Federal funds in the amount of $148,000 and State funds in the amount of $32,375 for the development and improvement of Oakland/Southwest Airport. A local grant match of $4,625 is available from the airport fund. The project consists of consultant costs associated with land acquisition, including surveys, property map updates, preliminary interviews, and appraisals. Potter moved approval of the attached suggested resolution. Supported by Molnar. Douglas moved to amend the resolution by adding to the NOW THEREFORE BE IT RESOLVED paragraph: “Further the County match in the amount of $4,625.00 is available in the airport fund.” Supported by Middleton. Motion to amend carried on a voice vote. Main motion as amended carried unanimously on a rol l call vote with Hatchett, Gershenson and Woodward absent. Planning & Building Committee Page 3 November 14, 2006 DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS – COMMUNITY AND HOME IMPROVEMENT DIVISION – FY 2006 HOUSING COUNSELING GRANT ACCEPTANCE The U.S. Department of Housing and Urban Development has awarded the Department of Economic Development and Community Affairs – Community and Home Improvement Division federal housing counseling grant funding in the amount of $29,761.00 for the 2006 federal fiscal year. The grant provides a full range of housing counseling services, information and assistance to housing consume rs in improving their housing conditions and meeting the responsibility of home ownership and tenancy including information for first time homebuyers, pre-occupancy, rental delinquency and mortgage default assistance, Home Equity Conversion Mortgage Program, home improvement and rehabilitation resources, displacement and relocation resources and pre -foreclosing assistance. The acceptance of this grant does not obligate the County to any future commitment. Molnar moved approval of the attached suggested r esolution. Supported by Nash. Motion carried unanimously on a roll call vote with Gershenson and Woodward absent . PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION APPROVING PROJECT PLAN (OPENINGS PROJECT) – CIT Y OF PONTIAC The Economic Development Corporation of Oakland County recommends that the Board of Commissioners approve the Opening s Project plan. The recommendation is based upon the determination that the Project is reasonable and necessary to effectuate the purposes of the Act a nd satisfies all of the requirements of the Act. The Project consists of building an addition to their existing operation and purchase of new manufacturing equipment. Fifty jobs will be retained and 25 new positions created over the next two years. Total project cost is $2,750,000. LaSalle Bank will issue a Letter of Credit. Hatchett moved approval of the attached suggested resolution . Supported by Molnar. Motion carried unanimously on a roll call vote with Gershenson and Woodward absent . Chairperson Palmer set a Public Hearing in this matter for November 30, 2006 at 9:35 a.m. RESOLUTION AUTHORIZING THE OAKLAND COUNTY BUILDING AUTHORITY TO FINANCE A PROJECT TO ACQUIRE FACILITIES LOCATED IN OAKLAND COUNTY, MICHIGAN TO BE USED BY THE OAKLAND COUNTY COMMUNITY MENTAL HEALTH AUTHORITY The County wishes to undertake a project to acquire various facilities located in the County for use by the Oakland County Community Metal Health Authority. It is proposed the Oakland County Building Authority will issue bonds to finance all or a portion of the total cost of the Project, estimated at no t more than $5,500,000. During the 20 year period the properties are owned by the Building Authority, they will be leased by the County and sub -leased to the Community Me ntal Health Authority. The County will make cash rental payments to the Authority to pay for the bonds Molnar moved approval of the attached suggested resol ution. Supported by Douglas. Middleton moved to amend the resolution by adding a BE IT FURTHER RESOLVED paragraph as follows: ‘BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to fill in the blanks in Appendix A – Continuing Disclosure Certificate, and Exhibit B to Lease Contract and, Appendix III Declarat ion of Intent prior to executing and filing these documents with the Oakland County Clerk.” Supported by Woodward. Motion to amend carried on a voice vote. Main motion as amended carried unanimously on a roll call vote with Gershenson absent. Planning & Building Committee Page 4 November 14, 2006 Mr. Larsen requested Item #5 be postponed until Mr. McCulloch’s arrival. There was no objection. THE ROUGE GREEN CORRIDOR IDENTITY DEMONSTRATION PROJECT This program was funded by the EPA with a $40,00 0 grant plus a $60,000 Oakland County Planning & Economic Development in -kind match. The goal of the Rouge Green Corridor Identity Demonstration Project is to assist communities in undertaking a community -based planning and communications “branding“ approach that will create and promote a unique identity to the distinct riparian greenway corridors along the Rouge River. The purpose of the project is to provide local communities with tools to identify and facilitate the promotion, protection and enhancemen t of “Riparian Green Corridors” as unique community assets in the Rouge River watershed and other watersheds in Southeast Michigan. Commissioner Potter expressed interest in having a presentation, regarding the “Green Corridor” project, made to Walled Lake and Wixom. Middleton moved to Receive & File. Supported by Molnar. Motion carried on a voice vote. DRAIN COMMISSIONER – REORGANIZATION The Drain Commissioner has had an opportunity to review and analyze the responsibilities under his jurisdiction and has identified where efficiencies could be realized with a re -organization of positions. The re - organization will create six new classifications, reclassify eighteen positions, change the title of three units, transfer or change funding for five posit ions and transfer the Customer Services U nit of O & M Division and its nine positions to Administrative Service in Administration and re -title to “Billing Services”. All requested changes are spelled out in the attached resolution. An additional sum of $9,196 will be required from the General Fund to support these changes. Middleton moved approval of the attached suggested resolution. Supported by Potter. Motion carried unanimously on a roll call vote with Gershenson absent. OTHER BUSINESS/ADJOURNME NT Chairperson Palmer notified Committee members of a change in the time of the December 5 th meeting to 9:30 a.m. to allow Commissioners to attend the Oakland County Business Roundtable’s Annual Breakfast Meeting at the Troy Marriott Hotel. Chairperson Palmer announced the annual end of the year luncheon will be held December 5 th at Lookout Lodge following the Planning & Building Committee meeting. There being no further business to come before the Commi ttee the meeting adjourned at 10:22 a.m. ___________________________________ Nancy Wenzel, Committee Coordinator ___________________________________ Lawrence M. Doyle, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.