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HomeMy WebLinkAboutMinutes - 2006.11.13 - 36131WILLIAM R. PATTERSON Chairperson CHRISTINE LONG Vice Chairperson MATTIE MCKINNEY HATCHETT Minority Vice Chairperson November 13, 2006 Chairperson Long called the meeting of the General Government Committee to order at 2:03 p.m. in Committee Room A, Commissioners’ Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Christine Long, Mattie McKinney Hatchett, Hugh D. Crawford, Eric Wilson, Eileen Kowall, Will Molnar, Vincent Gregory COMMITTEE MEMBERS ABSENT WITH NOTICE: David Coulter and Tim Melton OTHERS PRESENT CENTRAL SERVICES – AVIATION J. David VanderVeen, Director Karl Randall, Manager CLERK/REGISTER OF DEEDS Connie Spak, Deputy Clerk Register of Deeds CORPORATION COUNSEL Judy Cunningham, Corporation Counsel EXECUTIVE OFFICE Carmen Talbot, State Government Liaison HEALTH DIVISION George Miller, Manager/Health Officer HEALTH AND HUMAN SERVICES Dr. Tom Gordon, Director INFORMATION TECHNOLOGY Ed Poisson, Director Scott Oppmann, Manager Janette McKenna, Chief LIBRARY SERVICES Laura Mancini, Director, Administration OLHSA Ron Borngesser, CEO STRATEGIC PUBLIC AFFAIRS Kim Haefner, Lobbyist Paul Welday, Lobbyist BOARD OF COMMISSIONERS Bill Bullard, Jr., Commissioner, District #2 Larry Doyle, Administrative Director Sheryl Mitchell, Senior Analyst Julia Ruffin, Commissioner Liaison Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE PUBLIC COMMENT None OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858-0100 FAX (248) 858 -1572 GENERAL GOVERNMENT COMMITTEE Hugh D. Crawford Eric Wilson Eileen Kowall Will Molnar Vincent Gregory David Coulter Tim Melton GENERAL GOVERNMENT COMMITTEE Page 2 November 9, 2006 AGENDA Gregory moved to amend the agenda where it states the date of the previous minutes was October 23, 2006. The date of the previous minutes was actually October 9, 2006. This was a typographical error on the agenda. Supported by Hatchett. Motion carried on a voice vote. APPROVAL OF THE PREVIOUS MINUTES Gregory moved approval of the minutes of October 9, 2006, as printed. Supported by Hatchett. Motion carried on a voice vote. AGENDA ITEMS 1. DEPARTMENT OF INFORMATION TECHNOLOGY – FOURTH QUARTER 2006 DEVELOPMENT APPROPRIATION TRANSFER Every quarter the Department of Information Technology submits a report with all data processing costs, which is incorporated as a single appropriation within t he non-departmental budget. Then an amount equal to the actual expense is transferred to the user department with a summary report to the Finance Committee. The Department of Information Technology has determined the Fourth Quarter 2006 data processing development charges to be $1,494,376.19 and the imaging development charge to be $118,790.40 for the General Fund/General Purpose County departments. Direct charges to Special Revenue and proprietary fund departments are $168,758.96. Non-governmental imaging development is a new category, and the amount is $17,713.20. Non-county agencies are $3,448.00 for the Fourth Quarter of 2006. The resolution reflects that the Oakland County Board of Commissioners has reviewed the Fourth Quarter 2006 Data Processing Development Report and approves the Fourth Quarter appropriation transfer as specified on the attached schedule. Crawford moved approval of the attached suggested resolution. Supported by Kowall. Motion carried on a roll call vote with Coulter and Melton absent. 2. INFORMATION TECHNOLOGY 2005/2006 MASTER PLAN QUARTERLY STATUS EXECUTIVE SUMMARY The Master Plan Quarterly Status Executive Summary provides an overview of the services and hours provided by IT during the 2005/2006 Master Plan period. The Ma ster Plan Quarterly Status Executive Summary is an overview of the projects contained in the 2005/2006 Master Plan, and it is updated quarterly for the Board of Commissioners’ review. The summary details actual hours worked and a project completion date. This particular summary shows 206 Enhancement and New Development projects on the 2005-2006 Master Plan across the 11 Leadership Groups. Of these projects, 145 are completed, 49 are in process and 1 2 have not been started. As of September 29, 2006, 141,679 hours of Information Technology labor have been expended on project-based work. GENERAL GOVERNMENT COMMITTEE Page 3 November 9, 2006 Mr. Poisson pointed out that the Fourth Quarter of the 2005/2006 Master Plan reveals that Information Technology had 78% fixed labor and 22% discretionary, and he indicated that they are proud of staying within the industry averages. Commissioner Crawford asked for an update on the Wireless Oakland project. Scott Oppmann explained that they are about eight or ten months behind from the original projection of completion. They are anticipating completion of the Wireless Oakland project with the seven pilot communities to be within the first quarter of 2007, and the remaining interested Oakland County communities to be the end of 2007. Forty-eight of the sixty-two communities have signed the interlocal agreements. Hatchett moved to receive and file the Information Technology 2005/2006 Master Plan Quarterly Status Executive Summary. Supported by Wilson. Motion carried on a voice vote. 3. DEPARTMENT OF CENTRAL SERVICES – OAKLAND/SOUTHWEST AIRPORT – GRANT PROGRAM ACCEPTANCE – LAND ACQUISITION The Michigan Department of Transportation has awarded the County of Oakland $185,000 in grant funding, which includes $148,000 in Federal funds, $32,375 in State funds and a requir ed County match of $4,625, which is available from the airport fund. The funds would be used for consultant costs associated with land acquisition, including surveys, property map updates, preliminary interviews and appraisals. The resolution authorizes acceptance of the $185,000 in grant funding from the Michigan Department of Transportation. Crawford moved acceptance of the attached suggested resolution. Supported by Gregory. Motion carried on a roll call vote with Coulter and Melton absent. 4. DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – FISCAL YEAR 2006/2007 MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY (MDEQ) REIMBURSEMENT AGREEMENT ACCEPTANCE The Michigan Department of Environmental Quality (MDEQ) has awarded the Oakland County Health Division $1,215,761 in grant funding for the period of October 1, 2006 through September 30, 2007. This is a reimbursement grant to be used for services related to non -community – Type II Water Supply, long-term drinking water monitoring, radon, pub lic swimming pool inspections, septage, on-site sewage, campground inspection and drinking water supply. The resolution authorizes the acceptance of $1,215,761 from the MDEQ. Wilson moved acceptance of the attached suggested resolution. Supported by Jacobsen. Motion carried on a roll call vote with Coulter and Melton absent. 5. COUNTY CLERK/REGISTER OF DEEDS – VITAL RECORDS DIVISION – FEE TO SOLEMNIZE MARRIAGES GENERAL GOVERNMENT COMMITTEE Page 4 November 9, 2006 The State of Michigan’s 93rd Legislature Regular Session of 2006 enacted House Bill 4086, which was effective on September 29th, 2006. This legislation recognizes that marriages may now be solemnized by the County Clerk, as well an employee of the Clerk’s office designated by the County Clerk, in the county in which the Clerk serves. Th e legislation provides that the County Clerk shall charge a fee to be determined by the county’s Board of Commissioners, and the fees collected would be paid to the County Treasurer and deposited in the general fund at the end of the month. The resolution authorizes a fee of $10 for the Oakland County Clerk or the Clerk’s designee to solemnize marriages. Hatchett moved approval of the attached suggested resolution. Supported by Molnar. Motion carried on a roll call vote with Coulter and Melton absen t. 6. BOARD OF COMMISSIONERS – APPOINTMENT TO THE BUILDING AUTHORITY Harvey Wedell’s appointment on the Building Authority is expiring on December 31, 2006. He has reapplied and expressed his interest to continue serving on the Building Authority. Jacobsen moved to report to the full Board with the recommendation that Harvey Wedell be reappointed to the Building Authority for a three -year term ending December 31, 2009. Supported by Kowall. Motion carried on a roll call vote with Coulter and Melton absent. 7. LIBRARY BOARD – PRESENTATION ON LOCAL GOVERNMENT DATA Laura Mancini did a brief PowerPoint presentation, of which she handed out copies, on the Oakland County Research Library to let the committee know what resources are available at the library. You can get information from the Library such as Vital Records, Tax Information, Economic Statistics, Community Information, such as population, government records and publications and historical information. Molnar moved to receive and file the documents that Ms. Mancini had handed out today. Supported by Jacobsen. Motion carried on a voice vote. 8. BOARD OF COMMISSIONERS – SECOND EXTENSION OF PROFESSIONAL SERVICES CONTRACT FOR GOVERNMENT RELATIONS CONSULTING FIRM TO STRATEGIC PUBLIC AFFAIRS, INC. In 2003 the Board of Commissioners, following the recommendation by the General Government Committee, awarded a contract, pursuant to Miscellaneous Resolution #03049, to Strategic Public Affairs of Novi, Michigan, which expired on December 31, 2004. In 2004, an extension was approved by the Board of Commissioners by Miscellaneous Resolution #04333. The current contract with Strategic Public Affairs will terminate on December 31, 2006, unless otherwise agreed to by the parties. The resolution autho rizes a second extension of the contract with Strategic Public Affairs for an additional two years. GENERAL GOVERNMENT COMMITTEE Page 5 November 9, 2006 Wilson moved approval of the attached suggested resolution. Supported by Crawford. Wilson moved to amend the NOW THEREFORE BE IT RESOLVED paragraph by filling in the blanks, as follows: NOW THEREFORE BE IT RESOLVED that the contract with Strategic Public Affairs is extended for an amount not to exceed $52,450.90 annually in 2007, to be paid in equal monthly amounts of $4,370.91, and $54,024.43 annually in 2008, to be paid in equal monthly amounts of $4,503.60. This contract shall terminate on December 31, 2008, unless otherwise agreed to by the parties. Supported by Kowall. Motion to amend carried on a roll call vote with Coulter and Melt on absent. Main motion, as amended, carried on a roll call vote with Coulter and Melton absent. COMMUNICATIONS A. Gratiot County Board of Commissioners – Resolution 59-2006 – Opposition of Amendment to the General Property Tax Act (HB6391) B. Oakland County Friend of the Court Citizen Advisory Committee – Minutes from Meeting of September 11, 2006 C. Oakland County Library Board – Minutes from Meeting of September 27, 2006 D. Allegan County Board of Commissioners – Opposition of Amendment to the General Property Tax Act (HB6391) Crawford moved to receive and file the Communications. Supported by Kowall. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committee, the meeting was adjour ned at 2:43 p.m. ________________________ _______________________________ Pamela L. Worthington Lawrence Doyle Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.