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HomeMy WebLinkAboutMinutes - 2006.11.16 - 36134CHUCK MOSS Chairperson MIKE ROGERS Vice Chairperson TIM MELTON Minority Vice Chairperson November 16, 2006 Chairperson Moss called the meeting of the Finance Committee to order at 9:00 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Chuck Moss, Mike Rogers, Tim Melton, Charles Palmer, Hugh Crawford, Eric Wilson, Greg Jamian, Christine Long, David Coulter, Helaine Zack, Dave Woodward COMMITTEE MEMBERS ABSENT None. OTHERS PRESENT COMMUNITY & HOME IMPROVEMENTS Kerry Rieth, Manager Kathy Williams, Housing Counselor COMMUNITY CORRECTIONS Karen Peterson, Supervisor DISTRICT COURT Sharon Rupe, Administrator DRAIN COMMISSIONER Joe Colaianne, Attorney EMERGENCY RESPONSE Gail Novak, Chief EXECUTIVE OFFICE Phil Bertolini, Deputy Executive FACILITIES MANAGEMENT Mike Hughson, Property Specialist FISCAL SERVICES Nancy Fournier, Chief LaVerne Smith, Supervisor Leo Lease, Analyst Nancy Falardeau, Analyst HEALTH Tom Fockler, Administrator HUMAN RESOURCES Nancy Scarlet, Director Jennifer Mason, Manager INFORMATION TECHNOLOGY Mike Wilk, Deputy Director MANAGEMENT & BUDGET Laurie Van Pelt, Director PURCHASING Jack Sato Smith, Chief SHERIFF Michael McCabe, Undersheriff BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Helen Hanger, Sr. Committee Coordinator OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer Hugh D. Crawford Eric Wilson Greg Jamian Christine Long David Coulter Helaine Zack David Woodward FINANCE COMMITTEE Page 2 November 16, 2006 MINUTES Palmer moved approval of the previous minutes of October 36, 2006, as printed. Supported by Crawford. Motion carried on a voice vote. PUBLIC COMMENT None. CONTINGENCY REPORT The FY 2007 Contingency Fund balance of $339,158 will be reduced $45,870 by approval of item #17 to $283,663. Moss moved to receive and file the FY 200 7 Contingency Report dated October 18, 2006. Supported by Palmer. Motion carried on a voice vote. REGULAR AGENDA 6. 52-2 DISTRICT COURT – 2007 MICHIGAN DRUG COURT PROGR AM – MICHIGAN STATE COURT ADMINISTRATIVE OFFICE (SCAO) GRANT ACCEPTANCE The 52-2 District Court is requesting authorization to accept a State Court Administrative Office $45,000 grant award for the period October 1, 2006 through September 30,2007. The re quired County General Fund match of $44,168 is available in the Non -Departmental Grant Match line item and from 52 -2 District Court revenue. Total grant funds of $89,168 will be used to continue one Probation Officer II for $78,193, $7,900 for travel and conference and $3,075 for operating supplies, equipment and incentives. Administrative and supports costs of $5,090 for FY 2007 are budgeted for but are not recoverable under this grant. Budget amendments will be made as outlined in the Fiscal Note. Coulter moved approval of the attached suggested Fiscal Note. Supported by Rogers. Motion carried unanimously on a roll call vote with Melton, Wilson and Jamian absent. 7. CIRCUIT COURT/FAMILY DIVISION – 2007 MICHIGAN DRUG COURT CONTINUATION (SCAO) JUVENILE DRUG COURT GRANT ACCEPTANCE The Circuit Court, Family Division is requesting authorization to accept a State Court Administrative Office (SCAO), Michigan Drug Court Program Grant totaling $493,493, which includes $80,000 from SCAO, $325,000 of contributed Child Care Funds, $50,000 from a Department of Human Services/Bureau of Juvenile Justice Grant, $32,493 of County In -kind matching General Fund support and $6,000 i n contributed cash matching funds. The County’s in-kind and cash matches are no longe r required and are now designated as contributed funding. Funds will be used to continue the Juvenile Drug Court and to continue associated positions of one full-time-eligible (FTE) special-revenue SCAO funded Juvenile Drug Court Coordinator and two FTE Y outh and Family Caseworker II positions and one part -time, non-eligible Technical Aide, funded 27% by SCAO and 73% by the Child Care Fund. The program also includes funds for contractual services for drug testing and supplies and family treatment therapy services. Palmer moved approval of the attached suggested Fiscal Note. Supported by Zack. FINANCE COMMITTEE Page 3 November 16, 2006 Motion carried unanimously on a roll call vote with Melton, Wilson and Jamian absent. 8. SHERIFF’S OFFICE – FY 2007 SECONDARY ROAD PATROL AND TRAFFIC ACCIDENT PREVENTION PROGRAM GRANT ACCEPTANCE The Sheriff is requesting authorization to accept a $1,167,342 grant award from the Michigan Department of State Police – Office of Highway Safety for the period October 1, 2006, through September 30, 2007. The grant will continue to provide funding for eight Deputy II positions and two Sergeant positions in the Patrol Services Division. No County match is required. Budget amendments will be made as outlined in the Fiscal Note. Zack moved approval of the attached s uggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote with Melton, Wilson and Jamian absent. 9. SHERIFF’S OFFICE – GY 2006 BJA CONGRESSIONALLY MANDATED AWARDS – REGIMENTED INMATE DISCIPLINE PROGRAM (RIDP) – BOOT CAMP US DEPARTMENT OF JUSTICE – OFFICE OF JUSTICE PROGRAMS GRANT AMENDMENT AND INCREASE IN FLEET COUNT The Sheriff is requesting authorization to amend its U.S. Department of Justice, Office of Justice Program grant, accepted per MR #06146, to allow for the purchase of and addition to the County fleet two 15 passenger transport vans and to remove one 28/30 passenger school bus from the county fleet. The Sheriff has determined that this purchase would allow for the effective transportation of all participant s without the need for additional manpower, utilizing two existing part -time, non-eligible Caseworker positions. Budget amendments will be made as outlined in the Fiscal Note. Palmer moved approval of the attached suggested Fiscal Note. Supported by Coulter. Motion carried unanimously on a roll call vote. 10. SHERIFF, PROSECUTING ATTORNEY – FY 2007 OAKLAND COUNTY NARCOTICS ENFORCEMENT TEAM (NET) GRANT ACCEPTANCE The Sheriff and Prosecuting Attorney are requesting authorization to accept a $704,000 g rant award from the Michigan Department of Community Health for the Narcotics Enforcement Team (NET) for the period October 1, 2006 through September 30, 2007. The state contribution is $352,000 and the County match of $352,000 is available in the Non-departmental Grant Match Line Item. The award is $44,750 less than the grant application request. The $44,750 shortfall will be covered by $23,674 transferred from NET Forfeitures and $21,076 from Prosecutor Forfeitures. The grant will fund three Special R evenue (SR) Assistant Prosecutor positions in the Prosecuting Attorney’s office and two SR Sergeant positions, one SR Deputy II and one SR Office Assistant II in the Sheriff’s Office. Coulter moved approval of the attached suggested Fiscal Note. Suppor ted by Zack. Motion carried unanimously on a roll call vote with Melton, Wilson and Jamian absent. 11. MR #06215 - DRAIN COMMISSIONER – RESOLUTION TO AUTHORIZE CLINTON OAKLAND SEWAGE DISPOSAL SYSTEM WATERFORD TOWNSHIP HOSUELEAD REHABILITATION CONTRACT The Drain Commissioner is requesting authorization to establish the Waterford Township Houselead FINANCE COMMITTEE Page 4 November 16, 2006 Rehabilitation Contract with the Clinton Oakland Sewage Disposal System and to contract with Waterford Township to proceed with the project . The project consists of constructing sewage disposal facilities constituting a part of the Clinton Oakland Sewage Disposal System to provide sewage disposal services in that portion of the Township identified by Exhibit A. The estimated project cost is $1,000,000 with a u seful life of 30 years. Waterford Township shall pay Oakland County for the entire cost of the project in cash from available funds not defrayed by grants or other funds that may become available. Mr. Colainne explained that while communities within the Evergreen-Farmington Disposal System are faced with a MDEQ Administrative Order to dry out their systems those under the Clinton -Oakland Sewage Disposal System are not but are facing the same issues. T his program helps those communities to alleviate the infiltration of storm water from sewage disposal systems to free up capacity. This issue has already been addressed for southeast Oakland County communities that have a separate large combined system through the completion of the George Kuhn Drainage Distr ict. Oakland County is one of only two in the nation that has done such a project. Rogers moved approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote with Melton, Wilson and Jamian absent. 12. MR #06216 - DRAIN COMMISSIONER – RESOLUTION TO AUTHORIZE EVERGREEN FARMINGTON SEWAGE DISPOSAL SYSTEM FOOTING DRAIN/HOUSELEAD CITY OF SOUTHFIELD PROJECT The Drain Commissioner is requesting authorization to establish the City of Southfield Sewage Disp osal System Footing Drain/Houselead Project with the Evergreen and Farmington Sewage Disposal System and to contract with the City of Southfield to proceed with the project. The project consists of constructing sewage disposal facilities , constituting a part of the Evergreen and Farmington Sewage Disposal System, to provide sewage disposal services in that portion of the City identified by Exhibit A. The estimated project cost is $783,000 with a useful life of 10 years. The City of Southfield shall pay Oakland County for the entire cost of the project in cash from available funds not defrayed by grants or other funds that may become available. Zack moved approval of the attached suggested Fiscal Note. Supported by Moss. Motion carried unanimously on a roll call vote with Melton, Wilson and Jamian absent. 13. MR #06214 – DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF PURCHASE AGREEMENT FOR THE ACQUISITION OF APPR OXIMATELY 10 ACRES, PARCEL NO. 08 -19-351-003 (PART) FOR FUTURE SITE OF 52 -2 DISTRICT COURTHOUSE Facilities Management is requesting authorization to enter into a Purchase Agreement with North Pointe Development Company, LLC of Flint, Michigan to purchase approximately 10 acres of property located in Independence Township (part of Parcel No. 08-19-351-003) for the future construction of a new 52 -2 District Courthouse facility at a cost of $2,500,000. The County will also incur costs for environmental assessment, parcel splitting and closing fees estimated at $12,900. The purch ase is contingent upon receipt of a negative environmental assessment report. The agreement also requires that the County and the Seller enter into an Operating Easement Agreement for the mutual benefit of the parties for construction, operation, maintena nce, shared use and shared cost of a retention basin, sanitary sewer facilities and driveway use. Funding of $2,512,900 is available in the FY 2007 Capital Improvement Program Building Improvement fund for transfer to the Project Work Order Fund for prope rty purchase and pre-development costs for the project. The FY 2007 budget will be amended as outlined in the Fiscal Note. Commissioner Rogers questioned the cost of the property given the current market and asked if the FINANCE COMMITTEE Page 5 November 16, 2006 existing facility had been consid ered. Several other members of the committee also expressed concern regarding the price. Commissioner Palmer indicated that expanding the existing courthouse was considered but the property is not large enough. Mr. Hughson indicated that the County had previously contracted with Independence Township to extend sewer lines that will be available in this area in 2008. The purchase of 10 acres would allow for the building of a 42,000 square foot courthouse with the potential to site a Sheriff’s substatio n, similar to what was done in Rochester Hills. Palmer moved approval of the attached suggested Fi scal Note. Supported by Crawford. Roll Call: AYES: Rogers, Palmer, Crawford, Long, Moss Nays: Coulter, Zack, Woodward Absent: Melton, Wilson, Jamian Motion carried. 14. DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS – COMMUNITY AND HOME IMPROVEMENT DIVISION – FY 2006 HOUSING COUNSELING GRANT ACCEPTANCE The Community and Home Improvement Division is requesting authorization to accept a Federal F Y 2006 Housing Counseling Grant of $29,761. Funds will be used to supplement Community Development Block Grant funds allocated to deliver housing counseling services in accordance with Federal Comprehensive Housing Counseling Program guidelines. Budget amendments will be made as outlined in the Fiscal Note. Zack moved approval of the attached suggested Fiscal Note. Supported by Rogers. Motion carried unanimously on a roll call vote with Melton, Wilson and Jamian absent. 15. DEPARTMENT OF CENTRAL SER VICES – OAKLAND/SOUTHWEST AIRPORT – GRANT PROGRAM ACCEPTANCE – LAND ACQUISITION The Oakland/Southwest Airport is requesting authorization to accept a Michigan Department of Transportation Grant contract for Federal funds in the amount of $148,000 and Stat e funds in the amount of $32,375. A County match of $4,625 is required and is available within the Airport Fund. Funds will be expended for consultant costs associated with land acquisition, including surveys, property map updates, preliminary interviews and appraisals. Crawford moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Melton, Wilson and Jamian absent. 16. DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION – FISCAL YEAR 2007 BYRNE MEMORIAL GRANT – MICHIGAN OFFICE OF DRUG CONTROL POLICY FOR PONTIAC INSTEP GRANT ACCEPTANCE The Division of Community Corrections is requesting authorization to accept a $69,075 Byrne Memorial Grant – Michigan Office of Drug Contro l Policy for the Pontiac In-Step Program. The total program cost of $172,687, includes a $103,612 grant match from the County, available in the Non -Departmental Grant FINANCE COMMITTEE Page 6 November 16, 2006 Match account. Funds will be used to continue two Community Corrections Specialist II p ositions, operating supplies and subcontractors. The program is directed at reducing/preventing the risk of destructive substance abuse and other negative behaviors, while promoting positive behaviors and self esteem. A budget amendment will be made as o utlined in the Fiscal Note. Palmer moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Melton, Wilson and Jamian absent. 17. DEPARTMENT OF HEALTH AND HUMAN SERVICES / HEALTH DIVI SION – FISCAL YEAR 2006/2007 MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY (MDEQ) REIMBURSEMENT AGREEMENT ACCEPTANCE The Health Division is requesting authorization to accept a Michigan Department of Environmental Quality reimbursement agreement award of $1,215,761 for Fiscal Year 2007. This is a $45,870 reduction from the previous award. Personnel will not be impacted. Contingency funding will be u sed to offset revenue reductions and budget amendments are recommended as outlined in Schedule A of the Fiscal Note. Coulter moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Melton, Wilson and Jamian absent. 18. COUNTY EXECUTIVE – EMERGENCY REPONSE AND PREPAREDNESS HAZARDOUS MATERIALS EMERGENCY PLANNING 2006 -2007 GRANT AGREEMENT Emergency Response and Preparedness (ERP) is requesting authorization to accept a $9,950 Federal Hazardous Materials Emergency and Preparedness grant from the Michigan State Police under the Superfund Amendment and Reauthorization Act of 1986, Title III (SARA). SARA requires the planning and provision for community right to know on extremely hazardous substances in local communities. Funds will be used by the Local Emergency Planning Committee to update a nd/or prepare emergency response plans relating to hazardous substances. The required 20% in -kind grant match of $1,990 is included in the FY 2007 Adopted Budget for ERP. Crawford moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Melton, Wilson and Jamian absent. COMMUNICATION ITEMS A. Department of Management and Budget/Purchasing Division – Contract Exception Report for the Months of October and November of 2006 Rogers moved to receive and file Communications A . Supported by Palmer. Undersheriff McCabe explained that the contract exception for Robinson Textiles, Inc. was for the purchase of extra large inmate uniforms, which is not currently provided for under the contra ct. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committe e, the meeting was adjourned at 9:58 a.m. FINANCE COMMITTEE Page 7 November 16, 2006 ________________________ _______________________________ Helen A. Hanger Lawrence M. Doyle Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.