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HomeMy WebLinkAboutMinutes - 2006.12.06 - 36138 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PERSONNEL COMMITTEE December 6, 2006 The meeting was called to order by Chairperson Jamian at 9:40 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PERSONNEL COMMITTEE MEMBERS PRESENT: Greg Jamian, Chuck Moss, John Scott, Bradford Jacobsen, Mattie Hatchett, Jim Nash, *Bill Bullard (ex officio) PERSONNEL COMMITTEE MEMBERS ABSENT WITH NOTICE: Thomas Middleton, Eric Coleman, Mike Rogers and George Suarez OTHERS PRESENT: Human Resources Nancy Scarlet, Director Mary Pardee, Supervisor Lori Motyka, Supervisor David VandeGrift, Analyst Dana Cosby, Analyst Others as per attached list County Executive Jerry Poisson, Deputy Management & Budget Art Holdsworth, Deputy Director Tim Soave, Manager Information Technology Ed Poisson, Director Dale Kukla, Manager Drain Commissioner Kevin Larsen, Chief Deputy Circuit Court Kevin Oeffner, Administrator Family Division Lisa Langton, Administrator Human Services Thomas Gordon, Director Medical Care Cynthia Davis, Manager Emergency Response Gail Novak, Chief ` Brandon Lewis, Business Analyst Ameristaff Nursing Renee Mohan, Marketing Representative Ciena Healthcare David Stobb, General Counsel Board of Commissioners Larry Doyle, Administrative Director Sheryl Mitchell, Senior BOC Analyst Greg Jamian Chairperson Tom Middleton Majority Vice-Chair Eric Coleman Minority Vice-Chair Chuck Moss Mike Rogers John A. Scott Bradford Jacobsen George W. Suarez Mattie Hatchett Jim Nash Nancy Wenzel, Committee Coordinator Personnel Committee Page 2 December 6, 2006 Human Resources distributed corrected copies of Items #4 and 6. APPROVAL OF MINUTES OF NOVEMBER 15, 2006 Moss moved to approve the minutes of November 15, 2006 as printed. Supported by Scott. Motion carried on a voice vote. PUBLIC COMMENT None. COUNTY EXECUTIVE – EMERGENCY RESPONSE AND PREPAREDNESS – ACCEPTANCE FOR 2006 HOMELAND SECURITY GRANT PROGRAM The United States Department of Homeland Security has released funds to the State of Michigan for the 2006 Homeland Security Grant. Oakland County has been e lected as Fiduciary and Subgrantee for this program. The State Homeland Security award is $1,989,273, Regional Response Team Network $120,000, Law Enforcement Terrorism Prevention Program $1,544,120, Urban Areas Security Initiative $14,904,000, for a tota l award of $18,557,393 with 1% of the total grant award allocated to Oakland County for management and administration. Additional staff is required to perform the responsibilities of Fiduciary and Subgrantee. Emergency Response and Preparedness is requesting the creation of one new classification, full time eligible Special Revenue ERP- UASI Regional SAP at Salary Grade 9, non-exempt and one full time eligible Special Revenue ERP-UASI Regional SAP position in County Executive/Emergen cy Response and Preparedness. Also requested is the creation of one full time non-eligible (2000 hr/year) Special Revenue Buyer II position in the Purchasing Division. With the expansion of Oakland County’s responsibilities under the Homeland Security Grant Program, ERP is requesting the creation of one new classification titled ERP-Regional SAP at Salary Grade 8, non-exempt and one full time eligible Special Revenue ERP-Regional SAO position and the continuation of one full time eligible Special Revenue Business Analyst to be laterally reclassified to the newly requested ERP-Regional SAP classification. All positions and other program costs associated with this grant are contingent upon continuation of grant funding. Moss moved the Personnel Committee Report to the Board with the recommendation the above-mentioned resolution be adopted. Supported by Nash. Motion carried unanimously on a roll call vote (Bullard voted ex officio) with Middleton, Coleman, Rogers, Suarez and Hatchett absent. Personnel Committee Page 3 December 6, 2006 MR #06236 CIRCUIT AND PROBATE COURT – REORGANIZATION AND PERSONNEL RELATED ACTIONS In FY 2001 a portion of the Probate Court and Circuit Court merged. They have reviewed the outcome and have identified some areas for improvement. The Courts are proposing a reorganization to increase performance, productivity, responsiveness and efficiency while lowering costs. The creation of the following new classifications is requested: Court Clerk Coordinator, Supervisor-Clerk Support, Supervisor–Criminal Case Support and Chief– Civil/Criminal Division. Several positions will be reclassified or retitled with no change in pay and some positions will be transferred to meet the current needs of the Courts. One position, Senior Court Reporter, will be deleted. Jacobsen moved the Personnel Committee Report to the Board with the recommendation MR #06236 be adopted. Supported by Scott. Motion carried unanimously on a roll call vote with Middleton, Coleman, Rogers and Suarez absent. CIRCUIT COURT – FY 2007 MICHIGAN DRUG COURT GRANT PROGRAM AND JUSTICE ASSISTANCE ADULT TREATMENT COURT GRANT ACCEPTANCE The Court wishes to continue the Drug Court to deal with the problems of increasing recidivism, increasing use of alcohol and illegal drugs, rising systems costs and an increase in jail days ordered. Oakland County has been awarded the FY 2007 BYRNE Memorial/Justice Assistance Grant contract in the amount of $342,725, which includes $170,000 from BYRNE/JAG, $150,000 in PA 511 Community Corrections in-kind funding and $22,725 in general fund contributed in-kind County funds. This award continues funding for one special revenue full time eligible Community Service Coordinator position and deletes one special revenue FTE Community Corrections Speci alist position and one special revenue part time non-eligible Technical Aide position. Continuation of the position associated with this grant is contingent upon continuation of state funding. Scott moved the Personnel Committee Report to the Board with the recommendation the afore-mentioned resolution be adopted. Supported by Jacobsen Motion carried unanimously on a roll call vote with Middleton, Coleman, Rogers and Suarez absent. MR #06235 DRAIN COMMISSIONER – REORGANIZATION The Drain Commissioner has had an opportunity to review and analyze the responsibilities under his jurisdiction and has identified where efficiencies could be realized with a re - organization of positions. The re-organization will create six new classifications, reclassify eighteen positions, change the title of three units, transfer or change funding for five Personnel Committee Page 4 December 6, 2006 MR #06235 DRAIN COMMISSIONER – REORGANIZATION (Continued) positions and transfer the Customer Services Unit of O & M Division and its nine positions to Administrative Service in Administration and re-title to “Billing Services”. All requested changes are spelled out in the attached resolution. An additional sum of $9,196 will be required from the General Fund to support these changes. Nash moved the Personnel Committee Report to the Board with the recommendation MR #06235 be adopted. Supported by Moss. Motion carried on a roll call vote: Jamian, Moss, Jacobsen, Hatchett and Nash – yes Scott – no Middleton, Coleman, Rogers and Suarez - absent COUNTY EXECUTIVE ADMINISTRATION – GOLDEN OAKS MEDICAL CARE FACILITY – MANAGEMENT AGREEMENT The Golden Oaks Medical Care Facility has experienced operating losses exceeding $3.6 million from FY 2003 through FY 2006. Fisca l Services is projecting additional operating losses to exceed $12.5 million during the period from FY 2007 through FY 2010. Facilities Management estimates critical facility upgrades are necessary requiring an additional investment of between $4.9 and $16.9 million. The ongoing financial losses, increasing competition from private sector providers, adverse changes in the Medicaid reimbursement formula for public providers and the impact of regulatory penalties resulting from disappointing inspection outcomes suggests an alternative method of providing services would be more cost effective and efficient. Eighty organizations were invited to participate in an RFP process. An evaluation committee reviewed the responses, conducted site visits, ranked the respondents and has recommended an agreement be entered into with Ciena Healthcare Management, Inc. Ciena will immediately assume all aspects of the operation and management of Golden Oaks, be fully responsible for day -to-day operations, compliance with state and federal statutory and regulatory codes, cost reports, contracts, insurances, periodic building maintenance, legal services, employment, recruitment, selection, training, and retention of all staff and any and all other aspects of facility supervision, management and operation for a term of up to three years. The County’s obligation during the term of this agreement is to pay an annual fee of $500,000 to Ciena, to assist Ciena in obtaining a Certificate of Need for the new/replacement facility and allow Ciena to use the existing facility. Cienna will maintain/provide 120 fully certified/licensed Medicaid/Medicare beds in Oakland County. Moss moved the Personnel Committee Report to the Board with the recommendation the above referenced Resolution be adopted. Supported by Scott. Motion carried on a roll call vote: Jamian, Moss, Scott and Jacobsen – yes Hatchett and Nash – no Middleton, Coleman, Rogers and Suarez - absent Personnel Committee Page 4 December 6, 2006 HUMAN RESOURCES REQUEST TO AUTHORIZE AN OPTIONAL SUPPLEMENTARY INCENTIVE FOR PROJECT MANAGER POSITION In 2001 the Board of Commissioners approved MR #01200 creating an “Optional Supplementary Incentive” for new hires for difficult to recruit positions. Human Resources is requesting approval to utilize the Optional Supplementary Incentive for the Project Manager-eGovernment and Project Manager-GIS positions in Information Technology. The amount of the incentive will not exceed five percent of the maximum salary range or $5,000 whichever is less. The Department of Management and Budget has verified funding is available within the Information Technology Department current salaries budget to cover the cost of this request. Hatchett moved the Committee approve the request to utilize the Optional Supplementary Incentive. Supported by Jacobsen Motion carried unanimously on a roll call vote with Middleton, Coleman, Rogers and Suarez absent. HUMAN RESOURCES-REQUEST TO AUTHORIZE AN OPTIONAL SUPPLEMENTARY INCENTIVE FOR DEPUTY FORENSIC PATHOLOGIST POSITION In 2001 the Board of Commissioners approved MR #01200 creating an “Optional Supplementary Incentive” for new hires for difficult to recruit positions. Human Resources is requesting approval to utilize the Optional Supplementary Incentive for the Deputy Forensic Pathologist position. The amount of the incentive requested is $5,000. The Department of Management and Budget has verified funding is available within the Medical Examiners Department current salaries budget to cover th e cost of this request. Nash moved the Committee approve the request to utilize the Optional Supplementary Incentive. Supported by Scott. Motion carried unanimously on a roll call vote with Middleton, Coleman, Rogers and Suarez absent. COMMUNICATIONS Scott moved to Receive & File Communications A – E. A. Position Change Summary Report (first for FY 2007) B. 52nd District Court, Division I – Annual Sobriety Court Report C. 52nd District Court, Division I – 2007 Michigan Drug Court Program Continuation (SCAO) Grant Acceptance D. 52nd District Court, Division IV – 2006 Michigan Drug Court Program Continuation (SCAO) Grant Amendment #1 Acceptance Personnel Committee Page 5 December 6, 2006 COMMUNICATIONS (Continued) E. 52nd District Court, Division IV – 2007 Michigan Drug Court Program Continuation (SCAO) Grant Acceptance Supported by Moss Motion to Receive & File carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Committee the meeting was adjourned at 11:09 a.m. _________________________________________ Nancy Wenzel, Committee Coordinator _________________________________________ Lawrence M. Doyle, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.