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HomeMy WebLinkAboutMinutes - 2006.12.07 - 36139CHUCK MOSS Chairperson MIKE ROGERS Vice Chairperson TIM MELTON Minority Vice Chairperson December 7, 2006 Chairperson Moss called the meeting of the Finance Committee to order at 9:00 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Chuck Moss, Mike Rogers, Tim Melton, Charles Palmer, Hugh Crawford, Eric Wilson, Greg Jamian, Christine Long, David Coulter, Helaine Zack, Dave Woodward COMMITTEE MEMBERS ABSENT None. OTHERS PRESENT CLERK/REGISTER OF DEEDS Connie Spak, Deputy CORPORATION COUNSEL Jody Hall, Assistant Counsel DISTRICT COURT 52-4 Jim VerPloeg, Administrator EMERGENCY RESPONSE Gail Novak, Chief EXECUTIVE OFFICE Gerald Poisson, Deputy Executive Phil Bertolini, Deputy Executive FACILITIES ENGINEERING Paul Hunter, Manager FACILITIES MAINTENANCE Dick Johnston, Manager FISCAL SERVICES Nancy Fournier, Chief LaVerne Smith, Supervisor Leo Lease, Analyst Linda Pearson, Analyst Joe Rozell, Analyst Monica Tinsley, Analyst HEALTH Tom Fockler, Administrator HUMAN RESOURCES Nancy Scarlet, Director Jennifer Mason, Manager Mary Pardee, Supervisor Dawn Smith, Supervisor Karen Jones, Supervisor INFORMATION TECHNOLOGY Ed Poisson, Director MANAGEMENT & BUDGET Laurie Van Pelt, Director PLANNING & ECONOMIC DEV Dan Hunter, Manager PURCHASING Scott Guzzy, Chief SHERIFF Michael McCabe, Undersheriff AXE & ECKLUND Peter Ecklund, Bond Counsel OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Charles Palmer Hugh D. Crawford Eric Wilson Greg Jamian Christine Long David Coulter Helaine Zack David Woodward FINANCE COMMITTEE Page 2 December 7, 2006 OTHERS PRESENT CONTINUED MCA REALTORS Mindy Fernandes, Director, Government Relations OAKLAND COUNTY COMMUNITY MENTAL HEALTH Richard Grove, Chief Financial Officer Mary Griffiths, Director of Admin. Operations STRATEGIC PUBLIC AFFAIRS Paul Welday, Lobbyist BOARD OF COMMISSIONERS Eileen Kowall, District 6 Larry Doyle, Administrative Director Sheryl Mitchell, BOC Analyst Helen Hange r, Sr. Committee Coordinator MINUTES Wilson moved approval of the previous minutes of November 16, 2006, as printed. Supported by Zack. Motion carried on a voice vote. PUBLIC COMMENT None. CONTINGENCY REPORT The FY 2007 Contingency Fund balance of $339,158 will be reduced $500 with approval of item #16 and another $24,150 with approval of item#30 to $308,313. Crawford moved to receive and file the FY 200 7 Contingency Report dated November 30, 2006. Supported by Wilson . Motion carried on a voice vote. REGULAR AGENDA 6. BOARD OF COMMISSIONERS – NOTICE TO INDEPENDENCE TOWNSHIP CORRIDOR IMPROVEMENT AUTHORITY REGARDING OAKLAND COUNTY’S DETERMINATION TO EXEMPT ITS AD VALORUM PROPERTY TAXES FROM CAPTURE The Board of Commissioners’ Tax Increment Finance Review (TIF) Committee reviewed the Independence Township Corridor Improvement Authority Plan on November 16, 2006. The resolution would authorize exemption of County tax capture due to the timing of the Township’s public hearing, impacting the statutory 60-day timeframe in which the County must opt in or out, the County Board of Commissioners’ meeting and holiday schedule and outstanding issues resulting from the TIF Committee’s review. The resolution further allows for a contract to be negoti ated between the County and Independence Township should certain issues be resolved. If that occurs, a resolution would be necessary to rescind today’s action. Jamian moved approval of the attached suggested Resolution. Supported by Wilson. Motion carried unanimously on a roll call vote with Rogers, Melton, Palmer, Coulter and Woodward absent. FINANCE COMMITTEE Page 3 December 7, 2006 7. MR #06236 – CIRCUIT AND PROBATE COURT – REORGANIZATION AND PERSONNEL RELATED ACTIONS The Circuit and Probate Court are requesting authorization to reorgan ize their functions to improve on operations. The Court reorganized with the FY 2001 budget process to form the Family Court and has reviewed the outcomes of this action since that time and has identified areas for further improvements to increase performance, productivity and responsiveness while lowering costs. Four new Merit System classifications of Court Clerk Coordinator, Grade 9, Supervisor -Clerk Support, Grade 12; Supervisor - Criminal Case Support, Grade 12, and Chief -Civil/Criminal Division, Grade 16, will be created. The classifications of Probate Court Administrator , to be appointed by the Chief Probate Judge, and Circuit Administration Projects Coordinator, to be appointed by the Chief Circuit Court Judge, will also be created. Additional actions include the retitling, reclassifying and deletion of positions as outlined in the Resolution and Fiscal Note. Savings from this action over two years will be $32,582 in FY 2007 and $52,217 in FY 2008 for a total of $85,069. These funds would be trans ferred to Facilities Maintenance and Operations to fund the Circuit and Probate Court Room Modifications and changes to judges’ bench configurations to accommodate computerization and new technology upgrades. Jamian moved approval of the attached suggest ed Fiscal Note. Supported by Wilson. Motion carried unanimously on a roll call vote with Rogers, Coulter and Woodward absent. 8. CIRCUIT COURT – FY 2007 MICHIGAN DRUG COURT GRANT PROGRAM AND JUSTICE ASSISTANCE ADULT REATMENT COURT GRANT ACCEPTANCE Circuit Court is requesting authorization to accept a $170,000 grant award from the State Court Administrators Office, Justice Assistant Grant, for the Adult Drug Court, for Fiscal Year 2007. The total program cost of $342,725 includes the $170,000 grant, $150,000 in Public Act 511 in -kind support, and $22,725 in local contributions of in-kind support. This grant award replaces funding previously provided under SCAO and BYRNE grant funding. Funding will continue one special revenue full -time eligible (SR FTE) Community Service Coordinator and deletes one SP FTE Community Corrections Specialist and one SR part-time, non-eligible (PTNE) Technical Aide. Zack moved approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote with Rogers, Coulter and Woodward absent. 9. 52nd DISTRICT COURT, DIVISION I – 2007 MICHIGAN DRUG COURT PROGRAM CONTINUATION (SCAO) GRANT ACCEPTANCE The 52nd-1 District Court is requesting authorization to accept a $25,000 gr ant from the State Court Administrative Office, Michigan Drug Court Program, for Fiscal Year 2007. The total program budget of $88,750 includes the $25,000 grant and $63,750 of general fund in -kind support. The Byrne grant match for this program has expired and the County cash match requirement has been discontinued and will be replaced with the $63,750 in-kind match. Funds of $24,475 will be used for testing supplies and travel of $525. MR #06170 deleted one SR FTE Probation Office I position and creat ed a new position as general fund/general purpose, funded by an increase in sobriety court fee revenue, to support this program. Crawford moved approval of the attached suggested Fiscal Note . Supported by Long. Motion carried unanimously on a roll call vote with Rogers, Coulter and Woodward absent . FINANCE COMMITTEE Page 4 December 7, 2006 10. 52ND DISTRICT COURT, DIVISION IV – 2006 MICHIGAN DRUG COURT PROGRAM CONTINUATION (SCAO) GRANT AMENDMENT #1 ACCEPTANCE The 52nd-IV District Court is requesting authorization to accept a n $18,000 grant contract amendment to their FY 2006 State Court Administrative Office, Michigan Drug Court Program grant award and to extend the performance period from September 30, 2006 through September 30, 2007. This amendment will increase the FY 2006 award from $35, 000 to $53,000, along with a 25% General Fund cash match of $900 from in-kind program support. The required cash match will be met by in -kind program support currently budgeted for and designated as Drug Treatment Court Fees in the FY 2007 52 -4 District Court budget. The Amendment will continue to fund one SR PTNE Probation Office I for $18,000 within the Probation Unit. Indirect costs of Palmer moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote with Rogers and Woodward absent. 11. 52ND DISTRICT COURT, DIVISION IV – 2007 MICHIGAN DRUG COURT PROGRAM CONTINUATION (SCAO) GRANT ACCEPTANCE The 52nd-4 District Court is requesting authorization to accept a $10,000 grant award from the State Court Administrative Office, Michigan Drug Court Program, for the period of October 1, 2006 through September 30, 2007. The County will contribute in-kind support of $38,347, along with unspent FY 2006 carry forward grant funds of $18,411 for a total program of $66,758. The contributed in -kind matching funds are currently budgeted as Drug Treatment Court Funding within the Court’s budget. Funding will continue one SR PTNE Probation Officer I position, as well as pay for $17,500 in contract ed services consultant costs and $697 in operating supplies, equipment and incentives. Anticipated administrative support costs of $2,068 are not recoverable under this grant. Palmer moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Rogers and Woodward absent. 12. SHERIFF’S OFFICE – GY 2006 BULLETPROOF VEST PARTNERSHIP PROGRAM GRANT ACCEPTANCE The Sheriff is requesting authorization to accept a $36,953 grant award from the U.S . Department of Justice, Bureau of Justice Assistance Programs. The grant provides 50% reimbursement of costs incurred by the Sheriff’s Office for purchase of approved bulletproof vests for deputies. The grant period is April 1, 2006 through September 30, 2010. The Sheriff’s budget includes FY 2007 funding for this program. Mr. Cunningham informed the committee that used vests are shipped to army units in Iraq and used to line the floors of personnel carriers. Wilson moved approval of the attached sugg ested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote with Rogers and Woodward absent. 13. SHERIFF’S OFFICE- FY 2007 OFF-ROAD VEHICLE (ORV) SAFETY EDUCATION PROGRAM REIMBURSEMENT GRANT ACCEPTANCE The Sheriff is requesting authorization to accept a $12,000 grant from the Michigan Department of Natural Resources for Off-road Vehicle Safety Education for FY 2007. Budget amendments will be made as outlined in the Fiscal Note. FINANCE COMMITTEE Page 5 December 7, 2006 Zack moved approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote with Rogers and Woodward absent . 14. SHERIFF’S OFFICE – CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF BRANDON 2004 -2008 The Sheriff is requesting authorization to amend its 2004 -2008 law enforcement contract with the Charter Township of Brandon to change the contracted nine Deputy II positions (with fill) to (no fill). The total number of deputies will remain at 13. A reallocation of contra ct revenue from Sheriff Special Deputies to Reimburse Salaries will occur. Budget amendments will be made as outlined in the Fiscal Note. Wilson moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Rogers and Woodward absent. 15. SHERIFF’S OFFICE – FIRE DISPATCH SERVICE FOR FRANKLIN -BINGHAM FIRE DEPARTMENT FOR 2007-2008 The Sheriff is requesting authorization to contract with the Franklin -Bingham Fire Department for Fire Dispatch Service from January 1, 2007 through December 31, 2008, at a rate of $595.18 per calendar month for 2007 and $636.70 per calendar month for 2008. Budget amendments to include resulting revenue and expenditures of $5,357 for FY 2007 and $7,516 for FY 2008 will be made as outlined in the Fiscal Note. Moss moved approval of the attached suggested Fiscal Note. Supported by Jamian. Motion carried unanimously on a roll call vote with Rogers and Woodward absent. 16. MR #06229 – COUNTY CLERK/REGISTER OF DE EDS – VITAL RECORDS DIVISION – FEE TO SOLEMNIZE MARRIAGES The Clerk is requesting authorization to implement a $10.00 fee for solemnizing marriages as authorized by House Bill 4086 . This legislation provides that the county clerk shall charge and collect a fee to be determined by the county board of commissioners, to be paid to the county treasurer and deposited in the general fund at the end of the month. The budget will be amended as outlined in the Fiscal Note to include receipt of $500 annually for 2 007 and 2008. Ms. Spak indicated that the proposed fee was based on discussion with the district courts as to what their fees are and the amount of time it would take the Clerk to perform this service. All but one of the County’s district courts is charging $10. Palmer moved approval of the attached suggested Fiscal Note. Supported by Jamian. Motion carried unanimously on a roll call vote with Rogers and Woodward absent. 17. MR #06232 – HUMAN RESOURCES DEPARTMENT - FISCAL YEAR 2007 WAGE AND BENEFIT REOPENER FOR EMPLOYEES REPRESENTED BY TEAMSTER LOCAL 214 The Human Resources Department has negotiated a wage and benefit reopener for FY 2007 with the Teamsters Local 214, representing 17 Correctional Health nurses. The agreemen t includes a 2% wage increase for FY 2007 (same as the general non -represented employees), totaling $30,038, and benefit FINANCE COMMITTEE Page 6 December 7, 2006 modifications matching those for the general non -represented employees. Funds are included in the adopted but and no amendment is requ ired. Palmer moved approval of the attached suggested Fiscal Note. Supported by Jamian. Motion carried unanimously on a roll call vote with Rogers and Woodward absent. 18. MR #06235 – DRAIN COMMISSIONER - REORGANIZATION The Drain Commissioner is requesting authorization to reorganize his office with current staff resources in order to improve efficiencies in operating procedures and workloads. Position and classification changes will be made as outlined in the Fiscal Note. Moss moved approval of the attached suggested Fiscal Note. Supported by Wilson. Motion carried unanimously on a roll call vote with Rogers and Woodward absent. 19. RESOLUTION AUTHORIZING THE TRANSFER OF THE REMAINING FUND BALANCE FROM THE WORK RELEASE PROJECT FUND TO THE JAIL RE NOVATION & VISITATION PROJECT FUND The resolution would authorize an amendment to the lease agreement between Oakland County and the Oakland County Building Authority to allow for transfer of $2,234,368.02 in remaining balance from the $14,243,478 Work Re lease Facility project portion of $23,400,000 in bonds issued for the Work Release/Jail Management/Video Conferencing project to a new Jail Renovation & Visitation Project. The Work Release Facility has been completed. Any additional interest earnings p osted to the apportioned Work Release amount up until the transfer occurs will also be transferred to the new Jail Renovation and Visitation Project Fund. Budget amendments will be made as outlined in the Fiscal Note. Mr. Hunter explained that the design phase of the new Jail Renovation and Visitation Project would be another five months and construction will take another 12 months. Undersheriff McCabe explained that the main jail was built in 1972 and that master control, the kitchen etc., have not been updated since then so this work needs to be done whether a new jail is built or not. Commissioner Melton indicated that he had read Building A uthority information that indicated this action has to be approved by the State Department of Treasury. Mr. Ecklund explained that the transfer of unexpended bond proceeds was governed under federal IRS regulations, which trump state requirements. If you can show a conjunctional relationship to the bonds, the funds can be transferred. Palmer moved approval of the attached suggested Fiscal Note. Supported by Jamian. Motion carried unanimously on a roll call vote with Rogers absent. 20. RESOLUTION AUTHORIZING THE TRANSFER OF THE REMAINING FUND BALANCE FROM THE 52ND DISTRICT COURT, THIRD DIVISION PROJECT FUND T O THE JAIL RENOVATION & VISITATION PROJECT FUND The resolution authorize s an amendment to the County’s lease agreement with the Oakland County Building Authority to allow for transfer of $2,904,006.58 in remaining balance from bonds issues of $18,100,000 to construct, furnish and equip the 52 -3 Division Courthouse , to a new Jail Renovation & Visitation Project. Any additional interest earnings posted to the 52-3 District Court Construction Fund up until the transfer occurs will also be transferred to the new Jail Renovation and Vi sitation Project Fund. FINANCE COMMITTEE Page 7 December 7, 2006 Budget amendments will be made as outlined in the Fiscal Note. Palmer moved approval of the attached suggested Fiscal Note. Supported by Jamian. Motion carried unanimously on a roll call vote with Rog ers absent. 21. FACILITIES MANAGEMENT / FACILITIES ENGINEERING – AUTHORIZATION TO PROCEED AND APPROPRIATION OF FUNDING FOR JAIL REN OVATION & VISITATION PROJECT Facilities Engineering is requesting authorization for project funding of $6,200,000 for the Jail Renovation & Visitation Project and the transfer of $1,061,625.40 from the Capital Improvement Program/Building Fund to the Jail Renovation & Visitation Project. Project funding will also include transfer of remaining balance of $2,906,006.58 from the 52-3 District Courthouse Project and transfer of remaining balance of $4,234,368.02 from the Work Release Facility Project. MR #06149 authorized contract awards for project architectural/engineering services to Landmark Design Group PC for $191,195 and for construction management services to George W. Auch Company of $428,420. MR #06149 also au thorized advanced funding of $800,000 from the CIP/Building Fund to the Project W ork Order fund, anticipated to be reimbursed by previously bonded projects. This action will take place following approval of the resolution. Meetings between the vendors and County staff have identified an expanded project scope exceed ing the original CIP estimate by $1,300,000 . The resolution outlines the revised project scope. Budget amendments will be made as outlined in the Resolution. Palmer moved approval of the attached suggested Resolution. Supported by Wilson. Motion carried unanimously on a roll call vote with Rogers absent. 22. FACILITIES MANAGEMENT – AUTHORIZATION TO PROCEED AND APPROPRIATION OF FUNDING FOR CENTRAL HEATING PLANT STRUCTURAL STEEL REPAIR AND REPLACEMENT PROJECT Facilities Engineering is requesting authorization to proceed with the Central Heating Plant Structural Steel Repair and Replacement Project in the amount of $200,000. Funds will be used to replace exterior windows, structural steel surrounding the windows and masonry impacted by deterioration of structural steel. Funding will be transferred from FY 2007 Facilities Maintenance and Operations Fund Equity to the Project Work Order Fund as outlined in the Resolution. Palmer moved approval of the attached suggested Resolution. Supported by Crawford. Motion carried unanimously on a roll call vote with Rogers absent. 23. MR #06228 - DEPARTMENT OF INFORMATION TECHNOLOGY – FOURTH QUARTER 2006 DEVELOPMENT APPROPRIATION TRANSFER Information Technology is requesting authorization to appropriate and transfer Fourth Quarter 2006 development costs to benefiting departments. Total costs of $1,494,376.19 include $118,790.40 for General Fund/General Purpose department’s imaging development , $168,758.96 in direct charges to Special Revenue and Proprietary Fund departments, 417,713.20 for non -governmental imaging development and $3,448.00 to non -county agencies. Respective budgets will be amended per the resolution’s attached schedule . Coulter moved approval of the attached suggested Fiscal Note. Supported by Jamian. FINANCE COMMITTEE Page 8 December 7, 2006 Motion carried unanimously on a roll call vote with Rogers absent. 24. COUNTY EXECUTIVE – EMERGENCY RESPONSE AND PREPAREDNESS – ACCEPTANCE FOR 2006 HOMELAND SECURITY GRANT PROGRAM Emergency Response and Preparedness is request ing authorization to accept a 2006 $18,557,393 Homeland Security Region 2 Grant for the period July 1, 2005 thro ugh March 31, 2008. Region 2 includes the City of Detroit and Macomb, Monroe, Oakland, St. Clair, Washtenaw and Wayne Counties. Oakland County has been elected by the Region 2 Planning Board as Fiduciary and Subgrantee for the program, if the County so desires. As Fiduciary and Subgrantee for the Program, additional staff is required to discharge various responsibilities and activities for each political subdivision . The Region 2 Planning Board has authorized an expe nditure of $250,000 from the grant for this purpose. New classifications to be created include one ERP-UASI Regional SAP, Grade 9 and one ERP-Regional SAP – Grade 8. Positions created will include one special revenue, full-time eligible (SR FTE) ERP-UASI Regional SAP, one SR FTE ERP Regional SAP, one SR FTNE Buyer II and one SR Business Analyst will be continued under the grant and laterally reclassified to the ERP -Regional SAP- Most equipment purchases will be handled through the County’s Purchasing Division- Political subdivisions incurring expenses related to the Grant may be eligible for State reimbursement. Reimbursement requests must be submitted to Oakland County within 15 days from the end of the month in which the expense was incurred. The County will review the reimbursement request for verification and submit it to the State for payment. Upon receipt of funding, payment will be forwarded to the requesting political subdivision for reimbursement. Budget amendments will be made as outlined in the Fiscal Note. Coulter moved approval of the attached suggested Fiscal Note. Supported by Jamian. Motion carried unanimously on a roll call vote with Rogers absent. 25. DEPARTMENT OF HEALTH AND HUMAN SERVICES / HEALTH DIVISION – 2006/2007 SUBSTANCE ABUSE GRANT ACCEPTANCE The Health Division is requesting authorization to accept a $4,664,245 Michigan Department of Community Health Substance Abuse Grant award for FY 2007. Funds will be used to subcontract with agencies to prevent and reduce the incidence of drug and alcohol abuse and dependency. The FY 2007 budget includes a total of $4,640,745, $23,500 less than awarded. Budget amendments will be made as indicated on the Fiscal Note. Zack moved approval of the attached suggested Fiscal Note. Supported by Wilson. Motion carried unanimously on a roll call vote with Rogers absent. 26. MR #06231 - HUMAN RESOURCES DEPARTMENT – SALARY ADMINISTRATION PLAN 4 TH QUARTERLY REPORT FOR FY 2006 Human Resources has reviewed four classifications / five positions and is requesting authorizatio n to upgrade 3 classifications / 4 positions and that one classification / 1 position remain in the same grade but in a new classification as identified in the resolution. Budget amendments will be made as outlined in the Fiscal Note. Zack moved approval of the attached suggested Fiscal Note. Supported by Wilson. Motion carried unanimously on a roll call vote with Rogers absent. 27. MR #06233 - HUMAN RESOURCES DEPARTMENT – APPROVAL OF 2 YEAR WELLNESS FINANCE COMMITTEE Page 9 December 7, 2006 PROGRAM PILOT / OAKFIT PHASE II AND PHASE III Human Resources is requesting authorization to fund Phase II and Phase III of the County Executive’s Wellness Pilot Program for a total cost of $400,000 to be absorbed by the Fringe Benefit Fund. Funding beyond FY 2008 will be included in the rate adjustments for Fringe Benefits. Jamian moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Rogers absent. 28. PARKS AND RECREATION COMMISSION – LEASE WITH OAK MANAGEMENT The Parks and Recreation Commission is requesting authorization to enter into a lease agreement with Oak Management through December 31, 2015. Terms of the agreement are detailed in the attached lease to the contract. No budget amendments are required. Ms. Cunningham stated that the relationship between Parks and Oak Management was originally treated as a management contract for concessions but it has been determined that this should be considered a lease agreement that will require Board of Commissioners approval as explained in the resolution. Mr. Stencil reported that the contract was originally bid out and that over time Oak Management has put in several million dollars worth of improvements to the facility, resulting in what is now considered a lease agreement. In recent years the agreement with Oak Management has generated an estimated $500,000 - $600,000 a year and about $6.5 million over time. Crawford moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Rogers absent. 29. MR #06230 - BOARD OF COMMISSIONERS – SECOND EXTENSION OF PROFESSIONAL SERVICES CONTRACT FOR GOVERNMENT RELATIONS CONSULTING FIRM TO STRATEGIC PUBLIC AFFAIRS, INC. The resolution would authorize a contract extension for consulting services between the Board of Commissioners and Strategic Public Affairs commencing January 1, 2007 and terminating December 31, 2008. Annual costs for 2007 are $4,370.91 monthly and $4,503.60 for 2008 for a total not to exceed amount of $100,363.20 . Sufficient funds are available within the Board’s budget. No budget amendment is required. Mr. Welday distributed information regarding legislative activities. Board Chair Bullard explained that the Board has had a lobbyist to assist it with issues impacting the County for the last twenty years. He indicated that this action is consistent with other counties and cities. Woodward moved to report to amend the resolution to recommend that the contractual amounts outlined in the NOW THEREFORE BE IT RESOLVED paragraph be reduced from a 3% increase over the 2006 contract amount to 2%. Supported by Zack. Roll Call: Ayes: Woodward, Melton, Coulter, Zack Nays: Palmer, Crawford, Wilson, Jamian, Long, Moss Absent: Rogers FINANCE COMMITTEE Page 10 December 7, 2006 Motion failed Long moved approval of the attached suggested Fiscal Note. Supported by Palmer. Roll Call: Ayes: Palmer, Crawford, Wilson, Jamian, Long, Moss Nays: Melton, Coulter, Zack, Woodward Absent: Rogers Motion failed. 30. DEPARTMENT OF MANAGEMENT AND BUDGET/ EQUALIZATION DIVISION - APPROVAL OF AMENDMENT 1 TO CONTRACT FOR OAKLAND COUNTY EQUALIZATION DIVISION ASSISTANCE SERVICES WITH THE TOWNSHIP OF HOLLY Equalization is requesting authorization to modify the existing contract with the Township of Holly to provide for reappraisal of commercial, industrial and residential real property and establish current records for all real property subject to ad valorem taxation. The services to be rendered by the County shall be to review and reappraise all commercial, industria l and residential real property at its True Cash Value and to make any other corrections necessary to appraisal records, to be completed for 2008 tax rolls. The Township will pay the County a fee of $30.00 per real improvement property description , payable in five annual installments on the basis of the total parcel count of 4,025 with first installment payable on June 30, 2007 and the final installment due and payable June 30, 2011. Budget amendments will be made as outlined in the Resolution. Wilson moved approval of the attached suggested Resolution. Supported by Palmer. Motion carried unanimously on a roll call vote with Rogers absent. 31. DEPARTMENT OF MANAGEMENT AND BUDGET – 2006 APPORTIONMENT OF LOCAL TAX RATES Management and Budget is request ing authorization to revise previously adopted apportionment rates to allow additional millages voted up through December 7, 2006, for schools and, if adopted, up to and including November 14, 2006 for taxing jurisdictions. The Apportionment Report for 2006 will be revised for the Townships of Addison, Milford, Royal Oak and Springfield and the City of Rochester Hills as indicated within the resolution. A revised copy of the 2006 Apportionment of Local Tax Rates document will be provided to all commissioners. Zack moved approval of the attached suggested Resolution . Supported by Jamian. Motion carried unanimously on a roll call vote with Rogers absent. 32. RESOLUTION AUTHORIZING THE OAKLAND COUNTY BUILDING AUTHORITY TO FINANCE A PROJECT TO ACQUIRE FA CILITIES LOCATED IN OAKLAND COUNTY, MICHIGAN TO BE USED BY THE OAKLAND COUNTY COMMUNITY MENTAL HEALTH AUTHORITY The resolution would authorize the Oakland County Building Authority to finance a project to acquire facilities located in Oakland County, Michigan to be used by the Oakland County Community Mental Health Authority (OC CMH Authority) by pledging Oakland County’s full faith and credit for payment of principal and interested on Building Authority Bonds under a General Obligation Lease Contract cove ring the issuance of bonds in a maximum amount of $5,500,000 at an interest rate not to exceed 8% per annum, with the terms of the lease not exceeding 35 years. Bond proceeds will be used to purchase various FINANCE COMMITTEE Page 11 December 7, 2006 properties within Oakland County for supportive housing for clients of the OCCMH Authority. The OCCMH Authority will pay for the bonds semi -annually to cover debt service payments. No budget amendment is required. Wilson moved approval of the attached suggested Fiscal Note. Supported by Palmer. Motion carried unanimously on a roll call vote with Rogers absent. 33. DEPARTMENT OF MANAGEMENT AND BUDGET – FISCAL YEAR 2006 YEAR -END REPORT AND BUDGET AMENDMENTS The resolution provides for the reporting of Fiscal Year 2006 operations by Management and Budget and authorizes acceptance of the results of operations by line -item after inclusion of expenditures, accruals, encumbrances, appropriations carried -forward, transfers, adjustments and closing entries. Further the resolution approves specific write -off of debts, amendment to various line items to include funds for outstanding purchase orders, adjustments to fund balance and appropriations of and to specific Designated Fund Balances. Details are outlined in the resolution, schedules and Letter of Tran smittal from Management and Budget. Mr. Soave explained that the revised resolution includes changes, identified in bold, reflecting a timing issue related to collection of property tax revenues as of November 30, 2006. This issue is a result of the County’s property tax levy being moved to July and will be an ongoing issue every year for year-end reporting. Palmer moved approval of the attached suggested Resolution. Supported by Jamian. Motion carried unanimously on a roll call vote with Rogers, J amian and Coulter absent. 34. GOLDEN OAKS MEDICAL CARE FACILITY – MANAGEMENT AGREEMENT The resolution would authorize the County Executive to negotiate and execute a final management Agreement with Ciena HealthCare Management, Inc., and its affiliates to accomplish transfer and control of the Golden Oaks Medical Care Facility (MCF) to Ciena effective on a mutually agreed date set forth in the Agreement, to continue for a period of up to three years, require Ciena, in exchange for a payment of $500,000 ann ually over the three -year term, to fully assume and be responsible for any losses or profits of the facility and any liabilities of operations, and other terms as detailed in the Resolution. The Fiscal Note details the County’s losses to date and continue d anticipated losses on the facility, summarizes the Request for Proposal process resulting in the recommendation to proceed with a contract with Ciena. The FY 2007 and FY 2008 budget includes $2,812,587 to support the facility, with MCF paying $704,082 i n indirect cost to reduce the current net budgeted obligation of the General Fund to $2,108,505 for both years. Approval of the management agreement will reduce the General Fund obligation to $1,608,505. No budget amendments will be made until the Manage ment Agreement is implemented and it can be determined what transition funds are necessary. Moved by Zack supported by Melton to report to amend the resolution as follows: NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the County Executive to negotiate and execute a final Management Agreement with Ciena HealthCare Management, Inc., and its affiliates that accomplishes all of the following: FINANCE COMMITTEE Page 12 December 7, 2006 Roll Call: Ayes: Coulter, Zack, Woodward, Melton Nays: Long, Palmer, Crawford, Wilson, Jamian, Moss Absent: Rogers Motion failed. Moved by Zack supported by Melton to report to amend the resolution to insert a new paragraph in the NOW THEREFORE BE IT RESOLVED, between 5. and 6. to state: Ciena HealthCare Management, Inc. shall inform the Oakland County Board of Commissioners of its intention to submit application t o the Michigan Certificate of Need Commission of the Michigan Department of Community Health. Roll Call: Ayes: Coulter, Zack, Woodward, Melton Nays: Palmer, Crawford, Wilson, Jamian, Long, Moss Absent: Rogers Motion failed. Moved by Zack supported by Melton to report to amend the resolution to insert additional language to the NOW THEREFORE BE IT RESOLVED paragraph, item 9, as follows: 9. Commits Ciena to mainta ining/providing 120 fully certified/licensed Medicaid/Medicare beds in Oakland County over and above any beds that Ciena may provide in other facilities throughout Oakland County . Roll Call: Ayes: Zack, Woodward, Melton , Coulter Nays: Palmer, Crawford, Wilson, Jamian, Long, Moss Absent: Rogers Motion failed. Moved by Zack supported by Melton to report to amend the resolution to insert the following language as the second BE IT FURTHER RESOLVED paragraph: BE IT FURTHER RESOLVED that Ciena HealthCare Mana gement, Inc. shall provide bi-annual reports to the Board of Commissioners’ General Government Committee on staffing levels, occupancy, number of new admissions, inspection reports, facility upgrades, and corrective measures undertaken to address any iden tified operational or facility deficiencies. Roll Call: Ayes: Woodward, Melton, Jamian, Long, Coulter, Zack, Moss Nays: Palmer, Crawford, Wilson Absent: Rogers Motion carried. Moved by Zack supported by Melton to report to amend the resolution to insert the following FINANCE COMMITTEE Page 13 December 7, 2006 BE IT FURTHER RESOLVED paragraph: BE IT FURTHER RESOLVED that the Department of Human Resources is to provide a quarterly report to the Personnel Committee on the status of all full -time and part- time county employees currently assigned to the Medical Care Facility. Roll Call: Ayes: Melton, Coulter, Zack, Woodward, Nays: Palmer, Crawford, Wilson , Jamian, Long, Moss Absent: Rogers Motion failed. Palmer moved approval of the attached suggested Fiscal Note. Supported by Long. Roll Call: Ayes: Palmer, Crawford, Wilson, Jamian, Long, Moss Nays: Coulter, Zack, Woodward, Melton Absent: Rogers Motion carried. COMMUNICATION ITEMS A. Clerk/Register of Deeds – CY 2007 Grant Assistance for Survey and Remonumentation Grant Application B. Notice of Hearing: Request for Industrial Facilities Exemption Certificate for DE -STA-C., A Dover Company for Facility Located on 1025 Doris Rd., Auburn Hills, MI 48326 C. Revocation of Real and Person al Property Portion of Industrial Facility Exemption Cert ificate #.2003-575 for Total Door and Openings Company, City of Pontiac, Oakland County Palmer moved to receive and file the Communications . Supported by Jamian. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committe e, the meeting was adjourned at 12:05 a.m. ________________________ _______________________________ Helen A. Hanger Lawrence M. Doyle Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.