Loading...
HomeMy WebLinkAboutMinutes - 2007.01.11 - 36146MIKE ROGERS Chairperson EILEEN KOWALL Vice Chairperson HELAINE ZACK Minority Vice Chairperson January 11, 2007 Chairperson Moss called the meeting of the Finance Committee to order at 9:00 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Mike Rogers, Eileen Kowall, Helaine Zack, Sue Ann Douglas, Hugh Crawford, Tom Middleton, Christine Long, Jeff Potter, David Coulter, Helaine Zack, David Woodard, Tim Greimel COMMITTEE MEMBERS ABSENT None. OTHERS PRESENT FISCAL SERVICES Tim Soave, Manager Nancy Fournier, Chief Joe Matkosky, Supervisor LaVerne Smith, Supervisor Michael Potter, Intern INFORMATION TECHNOLOGY Ed Poisson, Director LIBRARY BOARD Laura Mancini, Director MANAGEMENT & BUDGET Laurie Van Pelt, Director Art Holdsworth, Deputy Director PLANNING & ECONOMIC DEV. Dan Hunter, Manag er PURCHASING Joe Hylla, Manager SHERIFF Dale Cunningham, Business Manager Damon Shields, Major Ann Russell, Corrections Administrator BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Harvey Wedell, Sr. Analyst Sheryl Mitchell, Sr. Analyst Helen Hanger, Sr. Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Crawford moved approval of the minutes of December 7, 2006, as printed. Supported by Long. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Sue Ann Douglas Hugh D. Crawford Tom Middleton Christine Long Jeff Potter David Coulter David Woodward Tim Greimel FINANCE COMMITTEE Page 2 January 4, 2007 PUBLIC COMMENT Mr. Soave introduced Fiscal Services’ intern Michael Potter and reported that Finance Analyst Joe Rozell would be moving to the Clerk’s Office to accept the position of Director of Elections. 5. CONTINGENCY REPORT Mr. Soave reviewed the Contingency Report for the benefit of new committee members . He explained that the Report is updated monthly and provides information on the use of Contingency, Salary Adjustment Reserve, Classification and Rate Change, Salary Appropriation -Overtime, the Fringe Benefit Reserve, Capital Outlay and Grant Match funds. Only the Capital Outlay and Overtime funds can be appropriated without Board approval. Another sheet tracks changes in general fund equity and includes year-end 2006 fund designations which also require Board approval to be appropriated. Additionally, invoicing information for the Royal Oak Township Law Enforcement Contract and the 50 th District Court Security Contract is included. The City of Pontiac has not yet signed the 50th District Court Security Contract so deputies continue to be provided on an overtime basis. Mr. Soave explained that Cooperative Capital Initiatives Resolving Fund (CCIRF) funds were generated relative to the State’s acceleration of property tax collection and its reduction in State Revenue Sharing . Taxes collected are placed in a reserve fund once a year. Prior to the State’s action, t he County had begun to wean itself off of revenue sharing with the intention of eliminating dependency on these funds by 2015. As the difference grows between the revenue sharing annual allocation and the amount actually needed for County General Fund programs it is placed in the CCIRF to build the corpus of the fund. Revenue generated from the corpus has been authorized to support one -time capital improvement projects, services currently provided free of charge to the local units and cooperative program initiative studies for the local units. Commissioner Coulter asked if un spent West Nile Virus funds could be redistributed to those commun ities who were actively participating in the program. Ms. Van Pelt indicated that it would be necessary to include the Health Division in this discussion as they are responsible for administration of the program and make the determination as to whether ce rtain expenses submitted by the local units are eligible. Coulter moved to receive and file and Contingency Report dated January 4, 2007, as well as the CCIRF fund handout dated January 8, 2007. Supported by Woodward. Motion carried on a voice vote. REGULAR AGENDA 6. SHERIFF’S OFFICE – FY 2007 JAIL ALLIANCE WITH SUPPORT FOR INMATES W/CO - OCCURRING DISORDERS GRANT ACCEPTANCE AND COMMUNITY MENTAL HEALTH AUTHORITY LETTERS OF AGREEMENT The Sheriff is requesting authorization to accept a $141,667 Michiga n Department of Community Health, Office of Drug Control Policy grant to continue its Jail Alliance with Supports (JAWS) program. A County match of $141,667 is required and is available in the non -departmental grant match account. The Community Mental Health Authority (CMHA) has also agreed to provide assistance through the services of one General Fund/General Purpose Full -Time Inmate Caseworker assigned to the Inmate Program services at a cost of $63,490, partially funded by CMHA. Continuance of this position is not contingent upon funding for the program. The Sheriff has also secured $50,000 in supplemental CMHA funding for the program. Grant funding will continue one Inmate Caseworker, one PTNE Inmate Caseworker and one FINANCE COMMITTEE Page 3 January 4, 2007 PTNE Substance Abuse Technicia n position in the Corrective Services Division and two Substance Abuse Program Analyst positions in the Health Division. Long moved approval of the attached suggested Fiscal Note. Supported by Douglas. Motion carried unanimously on a roll call vote. 7. PARKS AND RECREATION COMMISSION – IN SUPPORT OF THE ACCEPTANCE OF THE 2006-2007 COMMUNITY FORESTRY GRANT The Parks and Recreation Commission (PRC) is requesting authorization to accept a $3,000 Michigan Department of Natural Resources Urban and Community Forestry Program grant for Fiscal Year 2007. The PRC will provide the required $3,000 match from in -kind funds within its 2007 Budget. Funds will be used to help offset the cost of reforestation efforts at the Groveland Oaks Campground. Crawford moved approval of the attached suggested Fiscal Note . Supported by Long. Motion carried unanimously on a roll call vote. 8. DEPARTMENT OF MANAGEMENT AND BUDGET – SELECTION OF A NEW REIMBURSEMENT SYSTEM The Department of Management and Budget is reque sting authorization to appropriate $144,600 from the General Fund Designated Fun d Balance System Enhancement for a project to replace the Reimbursement Division’s mainframe billing and collections system . Plante and Moran will assist Purchasing in the process of documenting billing and collections system specifications, preparation of the RFP and software vendor list, solicitation of proposals, etc. Woodward moved approval of the attached suggested Resolution. Supported by Kowall. Motion carried unanimously on a roll call vote. COMMUNICATIONS B. Sheriff’s Office – FY 2007 marine Safety Program Grant Application C. Prosecuting Attorney, Circuit Court/Family Division – Children’s Village and Community Corrections – PY 2007 Juvenile Accountability Bloc k (JABG) Grant Application D. Department of Economic Development and Community Affairs – Waste Resource Management – 2006/2007 Brownfield Assessment III Grant - Application E. Notice of Hearing: Request for an Industrial Facilities Exemption Certificate for Cooper Standard Automotive, Inc. Located on 2110 Executive Hills., Dr., Auburn Hills, MI 48326 F. Notice of Hearing: Request for Transfer of an Industrial Facilities Exemption Certificate for Cooper Standard Automotive, Inc. Located on 2110 Executiv e Hills, Dr., Auburn Hills, MI 48326 Woodward moved to receive and file Communications B -F. Supported by Greimel. Motion carried on a voice vote. FINANCE COMMITTEE Page 4 January 4, 2007 A. Department of Management and Budget / Purchasing Division – Contract Exception Report for the Months of November and December, 2006 Mr. Hylla explained that Purchasing is required to report any contract exceptions to the Finance Committee by resolution adopted in 1992. These exceptions include contract awards to other than the low bidder, sole source (no other vendor available) and single source (could have been bid but wasn’t for various reasons indicated) exceptions. There is no limit on the purchase amounts. He responded to questions regarding a single source contract award ed by Planning and Economi c Development for an advertisement in HOUR magazine. Ms. Mancini explained that the single source exc eption for EBSCO Subscription Services was to provide the library with 164 magazine subscriptions without having to utilize county staff . She indicated that EBSCO deals solely with libraries, that it is a common practice to hire such a service to perform this function and that to her knowledge EBSCO is currently the only service available to handle this function . EBSCO also provides the Library with pre-cataloged records of these subscriptions free-of-charge which can be downloaded to the Library’s computer system. Ms. Mancini indicated that she has reviewed all 164 subscriptions and found that the Library is not paying any more than what others would pay . Kowall moved to receive and file Communication A. Supported by Greimel. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Chairperson Rogers announced that the Audit Subcommittee would consist of Eileen Kowall, David Coulter and Jeff Potter. Ms. Van Pelt reported that the State’s Revenue Conference will be held on January 18. An orientation session on the State’s revenue forecast will be held for commissioners February 1 following the Board of Commissioners’ meeting. Management and Budg et will provide economic information to the commissioners and review long-term concerns in preparation for the budget process. Ms. Van Pelt reported that the Governor issued a pocket veto of the retirement health care bond legislation. The Governor’s Office indicated that their reason for this action concerns how the issuance of these bonds would have impacted the State’s Medicaid reimbursement allocation. The Administration did not find out about the State’s concerns until just before bringing the resolution of intent to issue public notice on the bonds to the Board last week. One piece of data used to determine Medicaid allocations is per capita income. There are two Federal forms used for this purposes, one for private and one for non -profit. When Ford, General Motors and Chrysler issued debt it was counted as part of the States figures and affected its Medicaid allocation. When the City of Detroit issued its $1 billion plus in pension trust bonds, there was no reporting required . The Administration is now considering the option of issuing trust certificates and will be meeting with bond counsel next week to discuss the matter. If the Trust Certificates are not issued, the County will need to put aside another $9 million this year for retirement h ealth care. Commissioner Greimel asked if the Governor has the authority to veto trust funds. Ms. Van Pelt explained that the law allows for the issue of trust bonds. She indicated that she did not know whether the Governor could change the constitutio n to disallow this practice. Commissioner Woodward asked the Administration to provide him with information on what the real impact from the bond issue would be . He indicated that, while the Administration begins the process on the trust bonds, he would speak with the Governor’s Office and State legislators about this matter. FINANCE COMMITTEE Page 5 January 4, 2007 Ms. Van Pelt reported that she and Mr. Daddow would be do doing several educational seminars in Lansing and at the Michigan Association of Counties Conference to educate attendees on what Oakland County has done to pre-fund its retirement health care obligation. They have also been invited, at no expense to the County, to appear at a bond conference in Florida to discuss the same topic. There being no other business to come bef ore the committee, the meeting was adjourned at 10:16 p.m. ________________________ _______________________________ Helen A. Hanger Lawrence M. Doyle Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.