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HomeMy WebLinkAboutMinutes - 2007.01.25 - 36150MIKE ROGERS Chairperson EILEEN KOWALL Vice Chairperson HELAINE ZACK Minority Vice Chairperson January 25, 2007 Chairperson Rogers called the meeting of the Finance Com mittee to order at 9:02 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Mike Rogers, Eileen Kowall, Helaine Zack, Sue Ann Douglas, Tom Middleton, Christine Lo ng, Jeff Potter, David Coulter, Helaine Zack, David Woodard, Tim Greimel COMMITTEE MEMBERS ABSENT Hugh Crawford. OTHERS PRESENT AUDIT Terri Meiers, Supervisor ECONOMIC DEVELOPMENT ` Maureen Krauss, Deputy Director Dan Hunter, Manager Steve Huber, Supervisor FACILITIES Mike Hughson, Property Specialist FISCAL SERVICES Tim Soave, Manager Nancy Fournier, Chief Joe Matkosky, Supervisor LaVerne Smith, Supervisor Michael Potter, Intern HUMAN RESOURCES Nancy Scarlet, Director INFORMATION TECHNOLOGY Ed Poisson, Director LIBRARY BOARD David Conklin, Supervisor MANAGEMENT & BUDGET Laurie Van Pelt, Director Art Holdsworth, Deputy Director PARKS & RECREATION Dan Stencil, Executive Officer Jon Noyes, Landscape Designer PLANNING & ECONOMIC DEV. Dan Hunter, Manager PURCHASING Jack Smith, Chief, Manager SHERIFF Michael McCabe, Undersheriff Dale Cunningham, Business Manager ROAD COMMISSION Nancy Slutsky, Attorney BOARD OF COMMISS IONERS Larry Doyle, Administrative Director Harvey Wedell, Sr. Analyst Sheryl Mitchell, Sr. Analyst Helen Hanger, Sr. Committee Coordinator OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Sue Ann Douglas Hugh D. Crawford Tom Middleton Christine Long Jeff Potter David Coulter David Woodward Tim Greimel FINANCE COMMITTEE Page 2 January 18, 2007 APPROVAL OF THE PREVIOUS MINUTES Long moved approval of the minutes of January 11, 2007, as printed. Supported by Kowall. Motion carried on a voice vote. PUBLIC COMMENT None. 5. FY 2007/FY 2008 C ONTINGENCY REPORT Mr. Soave explained that General Fund Main Street dollars were moved over to and combined with Cooperative Capital Initiatives Revolving Fund (CCIRF) Main Street funds to allow for administration of the program as a whole. Coulter moved to receive and file and Contingency Report dated January 18, 2007. Supported by Zack. Motion carried on a voice vote. REGULAR AGENDA 6. TREASURER’S OFFICE – AUTHORIZATION TO BORROW AGAINST DELINQUENT 2006 TAXES Pursuant to P.A. 206 of 1893, as amended, the Treasurer's Office is requesting annual authorization to establish a 2007 Revolving Fund for deposit of delinquent 2006 propert y taxes, to issue notes and to borrow against those funds as detailed in the attached resolution. Douglas moved approval of the attached suggested Resolution. Supported by Long. Motion carried unanimously on a roll call vote with Crawford and Potter absent. 7. TREASURER’S OFFICE – AUTHORIZATION FOR ADMINISTRATIVE FUND DELINQUENT 2006 TAXES The resolution would authorize the Treasurer, pursuant to Act 206 of 1893, as amended, to establish an Administrative Fund to administer delinquent 2006 taxes. Long moved approval of the attached suggested Resolution. Supported by Middleton. Motion carried unanimously on a roll call vote with Crawford and Potter absent. 8. TREASURER’S OFFICE – BOARD OF COMMISSIONERS APPROVAL TO WAIVE INTEREST AND FEES FOR CERTAIN QUALIFYING TAXPAYERS THROUGH APRIL 30, 2007 The resolution would authorize the County Treasurer to waive late penalty charges through April 30, 2007, for homestead property taxes of eligible persons (senior citizens, disabled, etc), if the person makes a claim before February 15, 2007, for a property credit as allowed for by Act No. 281 of 1967. This action will have no measurable impact on General Fund revenues. FINANCE COMMITTEE Page 3 January 18, 2007 Douglas moved approval of the attached suggested Resolution. Supported by Kowall. Motion carried unanimously on a roll call vote with Crawford and Potter absent. 9. ROAD COMMISSIONER FOR OAKLAND COUNTY BORROWING The Road Commission is requesting authorization to issue and sell five -year Michigan Transportation Fund Notes, pursuant to Act 143 of 1943, in an amount not to exceed $5,000,000 to provide funds for projects identified in Exhibit A to the resolution and to authorize the County Treasurer to take actions as necessary and outlined in the resolution. The interest rate on the Notes shall not exceed the maximum rate of interest permitted by law at time of sale and payment of the Notes shall be made from future revenues derived from State collected taxes returned to the County for County road purposes. Full faith and credit of the County shall not be pledged for payment of these notes so this action will pose no fiscal obligation to the County. Woodward moved approval of the attached suggested Fiscal Note. Supported by Kowall. Motion carried unanimously on a roll call vote w ith Crawford absent. 10. SHERIFF’S OFFICE – CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF ORION 2004 -2008 The Sheriff is requesting authorization to amend its law enforcement serv ices contract with the Charter Township of Orion for 2004-2008 to create two Deputy II (Patrol Investigators) (no-fill) positions in the Contracted Patrol Unit, P atrol Services Division, beginning February 3, 2007. This action would bring the total number of contracted Patrol Investigators to si x and the total number of contracted staff to thirty. Two semi-marked patrol vehicles with mobile and prep radio, MDC and camera will be added to the county fleet. The budget will be amended to reflect operating revenues and expenses equaling $143,918 fo r FY 2007 and $228,054 for FY 2008. Douglas moved approval of the attached suggested Fiscal Note. Supported by Long. Douglas moved to amend the Fiscal Note to correct several accounting changes as explained by Fiscal Services staff. Supported by Wo odward. Motion carried unanimously on a roll call vote with Crawford absent. Douglas moved to amend the Fiscal Note to add to Paragraph 3 “Funding to come from Contingency.” Supported by Long. Motion carried on a voice vote. Main motion on the Fiscal Note, as amended, carried unanimously on a roll call vote with Crawford absent. 11. SHERIFF’S OFFICE – CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF INDEPENDENCE 2004 -2008 The Sheriff is requesting authorization to amend its law enforcement services contract with the Charter Township of Independence for 2004 -2008 to create one Deputy II (no -fill) position in the Contracted Patrol Unit, Patrol Services Division, beginning February 3, 2007. This action would bring the tota l number of contracted Deputy II (no fill) to twenty and the total number of contracted staff to thirty -one. One marked patrol vehicle with mobile and prep radio, MDC and camera will be added to the county fleet. The budget FINANCE COMMITTEE Page 4 January 18, 2007 will be amended to reflect operating revenues and expenses equaling $143,918 for FY 2007 and $228,054 for FY 2008. Douglas moved approval of the attached suggested Fiscal Note. Supported by Kowall. Douglas moved to amend the Fiscal Note to correct several accounting changes as ex plained by Fiscal Services staff. Supported by Greimel. Motion carried on a voice vote. Douglas moved to amend the Fiscal Note to add to Paragraph 3 “Funding to come from Contingency.” Supported by Long. Motion carried on a voice vote. Main motion on the Fiscal Note, as amended, carried unanimously on a roll call vote with Crawford absent. 12. PARKS AND RECREATION COMMISSION – APPROVAL AND ACCEPTANCE OF MICHIGAN DEPARTMENT OF NATURAL RESOURCES TRUST FUND LAND ACQUISITION GRANT PROJECT AGREEMENT NO. TF05-032 HIGHLAND TOWNSHIP PROPERTY The Parks and Recreation Commission (RPC) is requesting authorization to accept a $1,440,000 Land Trust Fund Grant from the Michigan Department of Natural Resources for the period August 1, 2006 to July 31, 2007. The total project cost of $3,600,000 includes a 60% or $2,160,000 grant match available from the PRC’s 2007 Capital Improvement Projects Budget. Funds will be used to acquire approximately 260 acres of land in Highland Township at the northwester intersection of Milford Road and White Lake Road . A budget amendment will be made as outlined in the Fiscal Note. Commissioner Zack asked if the PRC was on track for an Urban Park Strategy , to include Catalpa Park. Mr. Stencil indicated that the PRC’s Major Urban Initiative (MUI) includes Catalpa Park. He reported to Commissioner Coulter that the PRC’s Capital Improvement budget contains $8,000,000 not currently appropriated to any particular project but that the PRC continues to look at future acquisitions , especially with the depressed price of real estate . Mr. Stencil indicated that he would provide everyone with a copy of the PRC’s 5 -year strategic plan. Kowall moved approval of the attached suggested Fiscal Note. Supported by Potter. Motion carried unan imously on a roll call vote with Crawford absent . 13. MR #07006 – BOARD OF COMMISSIONERS/LIBRARY BOARD – LIBRARY FUND APPROPRIATION FOR TRAVEL AND CONFERENCE The Library Board is requesting authorization to appropriate $2,000 from Designated Fund Balan ce-Library Fund to the Library Board to allow one staff person to attend the Interagency Depository Training Seminar to be held in Washington, D.C. in July, 2007. Potter moved approval of the attached suggested Fiscal Note. Supported by Coulter. Motion carried on a roll call vote with Douglas and Middleton voting no and Crawford absent . FINANCE COMMITTEE Page 5 January 18, 2007 14. DEPARTMENT OF MANAGEMENT AND BUDGET – FY 2008 / FY 2009 BUDGET CALENDAR A copy of the FY 2008/FY 2009 budget process calendar was provided to each commissioner and reviewed by Mr. Soave . Middleton moved to receive and file the FY 2008/FY 2009 Budget Calendar . Supported by Douglas. Motion carried on a voice vote. 15. AUDIT DIVISION REPORT Ms. Meiers distributed several reports regarding Auditing Division activities for Fiscal Years 2006 and 2007 and explained that once assignments were completed a report was made to Mr. Daddow and any department heads that may need to be involved based upon findings. She cited one example case of fraud, reported by AT&T to Information Technology and 52 nd District Court, of unauthorized use of Court phone lines for international calls by an outside hacker . This situation has since been corrected. Mr. Daddow explained that any issues going forward would be dealt with through the Audit Subcommittee. Two larger projects involve Substance Abuse agencies and demonstrating compliance with the COPS MORE grant on redeployment. Zack moved to receive and file the Auditing Division’s written reports. Supported by Kowall. Motion carried on a voice vote. COMMUNICATIONS A. CLEMIS Funds – Financial Statements and Schedules for the Year Ended September 30, 2006 B. Contract Exception Report for the Month of January, 2007 Regarding the Contract Exception Report to the Finance Committe e on January 11, for HOUR Media Hotel Guest Guide, Ms. Krauss explained that this is a publication unique to the hotel industry that is placed in guest rooms . No other publication is allowed to be placed in these rooms . The strategy was to place an ad in the guide to alert corporate travelers to the County’s attributes for purposes of locating a business. Potter moved to receive and file Communications A-B. Supported by Douglas. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Ms. Van Pelt reviewed information regarding the federal government’s use of personal income calculations to allocate Medicaid dollars in reference to the Governor’s veto of HB 6044 (retirement health care bonds). There being no other business to come before the co mmittee, the meeting was adjourned at 10:20 a.m. ________________________ _______________________________ Helen A. Hanger Lawrence M. Doyle Senior Committee Coordinator Administrative Director FINANCE COMMITTEE Page 6 January 18, 2007 NOTE: The foregoing minutes are subject to Committee approval.