HomeMy WebLinkAboutMinutes - 2007.02.27 - 36153Jeff Potter Chairperson John A. Scott Majority Vice Chairperson Marcia Gershenson Minority Vice Chairperson February 27, 2007 Chairperson Potter called the meeting of the Public Services Committee to order at 1:35 p.m. in Committee Room A, Commissioners’ Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Jeff Potter, John A. Scott, Marcia Gershenson, Tom Middleton , Michael Gingell, David Potts, Vincent Gregory, Tim Burns, and Karen Spector COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT Sheriff’s Office Undersheriff McCabe Captain Newman Circuit Court Kevin Oeffner, Administrator John Cooperrider, Business Div. Administ rator Community Corrections Barb Hankey, Manager Clerk/Register Connie Spak Information Technology Rick Perry, Supervisor Fiscal Services Nancy Fournier, Chief Prentiss Malone, Jr., Analyst Human Resources Brenthy Johnson, Analy st Board of Commissioners Larry Doyle, Administrative Director Harvey Wedell, Senior Analyst Nancy Wenzel, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Potter led the Committee in the recitation of the Pledge of Allegiance. PUBLIC COMMENT None. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858 -1572 PUBLIC SERVICES COMMITTEE Tom Middleton Michael J. Gingell David W. Potts Vincent Gregory Tim Burns Karen Spector PUBLIC SERVICES COMMITTEE Page 2 February 27, 2007 APPROVAL OF THE JANUARY 9, 2007 MINUTES Scott moved to approve the Minutes of January 9, 2007 as printed. Supported by Gregory. Motion carried on a voice vote. AGENDA ITEMS 1. SHERIFF’S OFFICE – AUTHORIZATION FOR DONATION OF RECOVERED AND STOLEN BICYCLES Act 587 of the Public Acts of 2006 authorizes the Sheriff to request authority from the Board of Commissioners to donate recovered and stolen bicycles to a state licensed charitable organization. Trustees at the Boot Camp will recondition these bicycles. Amanda Andrews is the contact at the Sheriff’s Office. Gregory moved approval of the attached suggested reso lution. Supported by Gershenson Motion carried unanimously on a roll call vote. 2. SHERIFF’S OFFICE – USE OF AUTOMOBILE THEFT PREVENTION AUTHORITY FORFEITED FUNDS Public Act 10 of 1986 allows the Automobile Theft Prevention Authority to provide grant funding to Oakland County. These funds are generated as a result of automobile theft activities, including rec eipts from sale of property. As of February 1, 2007 $7,839.07 is available. The Sheriff is requesting $6,400 for twelve officers to attend the North Central Regional Chapter of the International Association of Auto Theft Investigators annual Motor Vehicle Theft conference is Appleton, Wisconsin May 6 – 10, 2007. Chairperson Potter questioned whether the Sheriff’s Department was exempt from the 11% tax. Undersheriff McCabe indicated he would check into the matter of tax and if it is not applicable the requested amount would be corrected. Scott moved approval of the attached suggested resolutio n. Supported by Gingell. Motion carried unanimously on a roll call vote. 3. SHERIFF’S OFFICE – NARCOTICS ENFORCEMENT TEAM (NET) INTERLOCAL AGREEMENT WITH THE CITY OF TROY In December 2000 the Board of Commissioners authorized the Narcotics Enforcement Team (NET) to operate under the direction of the Sheriff. The goals of (NET) are to investigate drug trafficking within Oakland County with the purpose of detect ing and apprehending persons who violate narcotic and drug laws and provide a me ans of training officers of these agencies in the techniques of narcotic and drug law enforcement. The City of Troy ’s request is to join (NET) and has agreed to the Interlocal Agreement. Burns moved approval of the attached suggested res olution. Supported by Potts . Motion carried unanimously on a roll call vote. PUBLIC SERVICES COMMITTEE Page 3 February 27, 2007 4. SHERIFF’S OFFICE – CALENDAR YEAR 2007 AUTOMOBILE THEFT PREVENTION AUTHORITY (ATPA) GRANT ACCEPTANCE The State of Michigan Automobile Theft Prevention Authority (ATPA) awarded the Auto Theft Unit of the Sheriff’s Office funding in the amount of $873,805 for the period January 1, 2007 through December 31, 2007. The Waterford, Pontiac and Farmington Hills Poli ce Departments are included in the grant awarded to Oakland County. The award provides full time funding for five positions in the Sheriff’s Department. The continuation of the program is contingent upon future levels of grant funding. Middleton moved approval of the attached suggested resolution. Supported by Gregory. Motion carried unanimously on a roll call vote. 5. PROSECUTING ATTORNEY – 2007 AUTOMOBILE THEFT PREVENTION AUTHORITY (ATPA) GRANT ACCEPTANCE The State of Michigan Automobile Theft Prevention Authority (ATPA) awarded the Auto T heft Unit of the Prosecuting Attorney grant funding in the amount of $296,200 for January 1, 2007 through December 31, 2007. The State contribution is $222,150 with a 25% County match of $74,050. The grant fund s two special revenue positions in the Prosecutors Office. Continuation of this program, including personnel, is contingent upon continued grant funding. Scott moved approval of the attached suggested res olution. Supported by Potts. Motion carried unanimously on a roll call vote. 6. DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS – TRANSFER OF REVENUE TO SUPPORT THE IMPLEMENTATION AND OPERATION OF THE GREENHOUSE AT THE COMMUNITY SERVICE GARDEN AT SPRINGFIELD OAKS The Community Corrections Divis ion in conjunction with Oakland County Parks and Recreation, Clarkston 52-2 District Court and several other partners has been operating the Community Service Garden at Springfield Oaks since 2004. Bordine’s Nursery donated a commercial greenhouse to Park s and Recreation in 2005 allowing for a unique program for seniors, those with limited mobility, and those with special needs. Full implementation of the greenhouse requires start up costs for a gas line, water, electrical and storage shed. Parks & Recre ation has absorbed over $17,000 in costs with donations from the Road Commission for Oakland County, DTE Energy, the Clarkston Rotary and Oakland County 4 -H. The Community Corrections WWAM program should generate revenue above the amount budgeted to FY 20 07 and FY 2008 that can be used to enhance the garden project and is requesting Board authorization to do so. Middleton moved approval of the attached suggested resolution. Supported by Spector. Middleton moved to amend the resolution in the NOW THERE FORE BE IT RESOLVED paragraph as follows: ….that the Board of Commissioners authorizes additional WWAM revenue, estimated not to exceed $8,000 to cover and support …. Supported by Gregory. Motion to amend carried on a voice vote. Main Motion as amended carried unanimously on a roll call vote. PUBLIC SERVICES COMMITTEE Page 4 February 27, 2007 7. 52nd DISTRICT COURT AND INFORMATION TECHNOLOGY MAINFRAME ENHANCEMENT PROJECT Chairperson Potter stated Mr. Verploeg, 52 nd District Court representative, requested this item be held over to the March 13, 2007 Public Services Committee meeting to allow Judge Nicholson to attend. There was no objection. 8. OAKLAND COUNTY CIRCUIT COURT AND OAKLAND COUNTY CLERK – REQUEST FOR FUNDING TO IMPLEMENT A THIRD PARTY VENDOR E -FILING SYSTEM TO ALLOW THE COURT, ATTORNEYS, AND PRO SE LITIGANTS TO FILE AND SERVE COURT DOCUMENTS ELECTRONICALLY, VIA THE INTERNET To implement a third party vendor e -filing system, the third and last component their Electronic Document Management System (EDMS), the Circuit Court and County C lerk are requesting funds in the amount of $95,160. This e-filing system will allow the court, attorneys and pro per litigants to file and serve pleadings, notices, opinions, orders and other court documents (E -Documents) electronically, via the Internet. It is proposed to enter into a contract with Wiznet, the selected vendor, creating a mandatory environment, allowing a filing fee of $5 (with e -service it is $8) advanced pilot stage with one judge beginning in August 1, 2007 for “C” and “N” civil case t ypes and three other judges beginning January 1, 2008. It is expected the Supreme Court will approve the e -filing rules through a Local Administrative Order. It is projected that through Wiznet’s revenue sharing plan the initial $95,160 outlay in funding will be paid back within the second year of operation and then produces a new source of revenue annually, via electronic filing/service fees generated. Spector moved approval of the attached suggested resolution. Supported by Potts. Commissioner Potts expressed his concern regarding the sole practitioner, small law firms and pro se litigants having the ability to utilize this mandatory e -filing system without additional costs for equipment etc. Commissioner Gingell had several questions regarding the architecture and security of the program. Commissioner Burns requested a demonstration of the program and suggested postponing this item. Middleton moved to postpone this item to the next Public Services Committee meeting, March 13, 2007. Supported by Scott. In addition to a demonstration by Wiznet the Committee is requesting information regarding the following questions: a) Does the legal communi ty support this e-filing system? b) Is it mandatory or is it possible for this system to be voluntary during the trial period? c) Court rules require the delivery of paper copies of specific items to the judges. How will that be handled? d) Describe the architecture of the system Commissioner Scott stated this item is also scheduled to be reviewed by the General Govern ment and Finance Committees and suggested they also be notified and invited to this demonstration. Motion to postpone carried unanimously on a roll call vote. PUBLIC SERVICES COMMITTEE Page 5 February 27, 2007 INFORMATIONAL ITEMS Gregory moved to Receive & File Item A. A. Department of Emergency Response and Preparedness – Citizen Corps Program Grant Application Supported by Scott. Gail Novak of Emergency Response and Preparedness distributed additional information regarding Item A. Motion to Receive & File carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 2:57 p.m. _____________________________ Nancy Wenzel, Committee Coordinator _______________________________ Lawrence Doyle, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.