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HomeMy WebLinkAboutMinutes - 2007.03.01 - 36155MIKE ROGERS Chairperson EILEEN KOWALL Vice Chairperson HELAINE ZACK Minority Vice Chairperson March 1, 2007 Chairperson Rogers called the meeting of the Finance Commit tee to order at 9:02 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Mike Rogers, Eileen Kowall, Sue Ann Douglas, Hugh Crawford, Tom Middleton, Christine Long , Jeff Potter, David Coulter, Helaine Zack, David Woodard, Tim Greimel COMMITTEE MEMBERS ABSENT Helaine Zack OTHERS PRESENT AUDIT Terri Meiers, Supervisor Barb Ducharme, Supervisor AVIATION Karl Randall, Manager CENTRAL SERVICES David VanderVeen, Director CLERK Jim Van Leuven, Deputy Clerk CORPORATION COUNSEL Judy Cunningham, Corporation Counsel DISTRICT COURT Jim VerPloeg, Administrator DRAIN COMMISSIONER Philip Sanzica, Chief Engineer EXECUTIVE OFFICE Gerald Poisson, Deputy Bob Daddow, Deputy FACILITIES Dave Ross, Director Mike Hughson, Property Specialist FISCAL SERVICES Tim Soave, Manager Nancy Fournier, Chief LaVerne Smith, Supervisor Leo Lease, Analyst Gaia Piir, Budget Sys tem Coordinator HUMAN RESOURCES Karen Jones, Supervisor Clare Cheesman, Analyst INFORMATION TECHNOLOGY Ed Poisson, Director MANAGEMENT & BUDGET Laurie Van Pelt, Director SHERIFF Michael McCabe, Undersheriff Mark Newman, Captain AXE & ECKLUND PC John Axe, President O.C. EMPLOYEES UNION Steve Schell, President OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Sue Ann Douglas Hugh D. Crawford Tom Middleton Christine Long Jeff Potter David Coulter David Woodward Tim Greimel FINANCE COMMITTEE Page 2 March 1, 2007 OTHERS PRESENT CONTINUED PUBLIC Lou Schimmel, President, MFCI Elliot Parnes, Attorney Theodore Friedman, Attorney Tom McGinnis, Attorney Margaret Raben, Attorney Christopher Seebaley, Attorney Don O’Brien, Attorney Larry Kaluzny, Attorney Jeffrey Weberman, Attorney R. Diana Bare, Attorney Dennis Bagley, Attorney Robyn Frankel, Attorney Charles Kellett, Attorney Larry Smith, Attorney Martha Soltis, Attorney BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Harvey Wedell, Sr. Analyst Sheryl Mitchell, Sr. Analyst Helen Hanger, Sr. Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Crawford moved approval of the minutes of January 25, 2007, as printed. Supported by Long. Motion carried on a voice vote. PUBLIC COMMENT Speaking as an elected employee representative of the Retirement Board , Mr. Van Leuven spoke in support of the issuance of trust certificates to fund retiree health care. The following individuals spoke in support of the County raising its fees for court-appointed criminal defense attorneys and guardians ad litem (GAL): Mr. Parnes, Mr. Friedman and Ms. Raben . Mr. Parnes distributed the fee schedule for Circuit Court – Family Division Court Appointed Attorney/GAL. Mr. VerPloeg expressed his support for issuance of trust certificates to fund retiree health care. 5. FY 2007/FY 2008 CONTINGENCY REPORT Following action on today’s items, the FY 2007 Contingency Fund balance will remain unchanged at $180,450. Mr. Soave explained the 311 Contact Center Fund Balance Designation. Kowall moved to receive and file and Contingency Report d ated February 22, 2007. Supported by Woodward. Motion carried on a voice vote. FINANCE COMMITTEE Page 3 March 1, 2007 REGULAR AGENDA 6. RESOLUTION AUTHORIZING THE COUNTY OF OAKLAND TO PROCEED TO TAKE THE PRELIMINARY ACTIONS WHICH WILL LEAD TO THE CREATION OF A TRUST WHICH WILL ISSUE RETIREES HEALTH CARE CERTIFICATES OF PARTICIPATION The resolution would authorize the County Executive and the Volunteer Employees’ Beneficiary Association (VEBA) to take necessary preliminary steps to begin the process to expedite the Retirees Health Ca re Project whereby a trust will be created (via future resolution) to issue retirees’ health care certificates of participation (COPS) to fund the Health Care Trust Fund to pay post -employment health care benefits for public employee retirees of the County . These preliminary steps include preparing the documents creating the trust eventually causing the COPS to be issued, authorizing an advance expenditure from the Fringe Benefit Fund to enable the process, authorizing reimbursement of this advance with pr oceeds from the COPS, retention of Axe & Ecklund, P.C. as fina ncial consultants for the trust and rescinding of all resolutions and parts of resolutions in conflict with this action. The resolution shall become effective immediately upon adoption. No budget amendment is required as there are sufficient funds available in the Fringe Benefit Fund for advancement purposes. Crawford moved approval of the attached suggested Resolution. Supported by Middleton Motion carried unanimously on a roll call vote with Zack absent. 7. SHERIFF’S OFFICE – CALENDAR YEAR 2007 AUTOMOBILE THEFT PREVENTION AUTHORITY (ATPA) GRANT ACCPETANCE The Sheriff is requesting authorization to accept a $873,805 (Michigan) Automobile Theft Prevention for Calendar Year 2007. The aw ard amount also includes Waterford, Pontiac and Farmin gton Hills Police departments. Oakland County has been awarded $562,948 consisting of state funds of $422,211 with a local match of $140,737. Grant funds for Waterford of $85,977 with a $28,659 match, for Pontiac of $62,480 with a $20,827 match and for Farmington Hills of $84,685 with a $28,288 match are included in the award. Funding will be used to continue four Deputy II positions and one Sergeant position. The County’s required grant match is available in the non-departmental grant match account and budget amendments will be made as outlined in the Fiscal Note. Long moved approval of the attached suggested Fiscal Note. Supported by Greimel. Motion carried unanimously on a roll call vote with Zack absent. 8. PROSECUTING ATTORNEY – 2007 AUTOMOBILE THEFT PREVENTION AUTHORITY (ATPA) GRANT ACCEPTANCE The Prosecuting Attorney is requesting authorization to accept a $296,200 State of Michigan 2007 Automobile Theft Prevention Authority Grant for Cal endar Year 2007. The award includes a state contribution of $222,150 and a County grant match of $74,050. Funding will continue one SR Assistant Prosecuting Attorney IV and one SR Assistant Prosecuting Attorney III. Anticipated administrative and support costs of $25,930 are not recoverable under the grant. Grant match funds are available in the non - departmental grant match line item and budget amendments will be made as outlined in the Fiscal Note. Long moved approval of the attached suggested Fiscal Note. Supported by Douglas. Motion carried unanimously on a roll call vote with Zack absent. FINANCE COMMITTEE Page 4 March 1, 2007 9. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – GRANT PROGRAM ACCEPTANCE – UPDATE OF AIRPORT LAYOUT PLAN (PARTIAL) The Oakland County International Airport has received a Michigan Department of Transportation Grant Contract for a project consisting of a partial update of the airport layout plan. The grant consists of federal funding of $27,440, state funds of $6,002 and a required local match of $858. The funding period is 36 months from the date of award. The Michigan Department of Transportation shall act as agent to administer the project. No budget amendment is required as funding for the required local match is available within the Airport Fund. Crawford moved approval of the attached suggested Fiscal Note. Supported by Middleton. Motion carried unanimously on a roll call vote with Zack absent. 10. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – GRANT PROGRAM ACCEPTANCE – CONDUCT AN OBSTRUCTION SURVEY AND DESIGN OF THE RELOCATION OF A GLIDESLOPE, MEDIUM INTENSITY APPROACH LIGHTING SYSTEM AND PRECISION APPROACH PATH INDICATOR The Oakland County International Airport has received a Michigan Depa rtment of Transportation Grant Contract for a project consisting of an obstruction survey and design of the relocation of a glideslope, medium intensity approach lighting system and precision approach path indicator. The grant includes federal funding of $82,400, state funds of $18,025 and a required local match of $2,575. The funding period is 36 months from the date of award. The Michigan Department of Transportation shall act as agent to administer the project. No budget amendment is required as fun ding for the required local match is available within the Airport Fund. Kowall moved approval of the attached suggested Fiscal Note. Supported by Douglas. Motion carried unanimously on a roll call vote with Zack absent. 11. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – GRANT PROGRAM ACCEPTANCE – PURCHASE OF SNOW REMOVAL EQUIPMENT The Oakland County International Airport has received a Michigan Department of Transportation Grant Contract for a project consisting of the purch ase of a loader and runway friction measuring device for snow removal purposes. The grant includes state funds of $144,400 and a required local match of $7,600. The funding period is 36 months from the date of award. The Michigan Department of Transpor tation shall act as agent to administer the project. No budget amendment is required as funding for the required local match is available within the Airport Fund. Greimel moved approval of the attached suggested Fiscal Note. Supported by Middleton. Motion carried unanimously on a roll call vote with Zack absent. 12. DRAIN COMMISSIONER – RESOLUTION TO AUTHORIZE EVERGREEN FARMINGTON SEWAGE DISPOSAL SYSTEM BLOOMFIELD TOWNSHIP FOOTING DRAIN/HOUSELEAD REHABILITATION PROJECT The Drain Commissioner is requ esting authorization to establish the Sewage Disposal System Footing Drain/Houselead Rehabilitation Project with the Evergreen and Farmington Sewage Disposal System and to contract with the Charter Township of Bloomfield for this project . The estimated project cost is $880,000, FINANCE COMMITTEE Page 5 March 1, 2007 with 30 or more years of useful life. The Township shall pay Oakland County in cash for the entire cost of the project not defrayed by grants or other funds that may become available. No General Fund monies shall be appropriated for the project. Douglas moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on \a roll call vote with Zack absent. 13. RESOLUTION TO INITIATE ACTION TO REDEEM ALL OF THE OUTSTANDING CALLABLE COUNTY OF OAKLAND, MICHIGAN OAKLAND COUNTY CITY OF ORCHARD LAKE WATER AND SEWER BONDS PRIOR TO MATURITY The Resolution authorizes the County Treasurer, on behalf of the City of Orchard Lake, to redeem all callable outstanding bonds in the principal amount of $2 55,000 with maturities and interest rates as outlined in Exhibit A, originally issued March 1, 2004, Series 1994 -B, to finance the acquisition and construction of Water and Sewer Bonds to service the city. Douglas moved approval of the attached suggested Resolution. Supported by Middleton. Motion carried unanimously on a roll call vote with Zack absent. 14. MR #07020 – DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF LEASE AGREEMENT WITH THE ROAD COMMISSION FOR OAKLAND COUNTY – TRAFFIC INFORMATION CENTER LOCATED IN THE INFORMATION TECHNOLOGY BUILDING Facilities Management & Operations (FM&O) is requesting authorization to enter into a lease agreement with the Road Commission for Oakland County for use of approximately 6,540 square fee t in the Information Technology Building for use as a Traffic Operations Center. A lease for this purpose was originally entered into pursuant to MR #95310 and expired July 31, 2006. The new lease will be for an additional five-year term through July 31, 2011, at the rate of $414.50 per square foot with annual increases or decreases based on County operations and maintenanc e costs. FM&O has calculated the estimated cost to operate and maintain the lease space for FY 2007 at $148,620, with lease payments to Oakland County of $94,830. No further extension of this lease will be granted. The $53,790 difference will be covered by FM&O Fund Balance so n o budget amendment will be necessary. Mr. Soave explained that Facilities ’ internal charges to County departments are for gross building space, which includes common areas. The Road Commission is an external agency and would be billed for net space only. Potter moved approval of the attached suggested Fiscal Note . Supported by Coulter. Roll Call: Ayes: Kowall, Douglas, Crawford, Middleton, Potter Nays: Greimel, Long, Coulter, Woodward, Rogers Absent: Zack Motion failed. 15. MR #07019 – DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS – REQUEST FOR APPROVAL OF CONTRACT WITH JNC CONSULTING, INC. Pursuant to MR #93300, the Department of Economic Development and Community Affairs is requesting authorization to enter into a contract with JNC Consulting, LLC whose sole proprietor Jean Chamberlain is FINANCE COMMITTEE Page 6 March 1, 2007 a former County employee. The contract period if Nov ember 1, 2006 through December 31, 2009 and is for an annual not to exceed amount of $20,000 and $60,000 for the full term of the contract. JNC Consulting will continue to function as a representative in Oakland County’s southern portion, with assignment including but not limited to community representation with the 8 Mile Boulevard Association, the Woodward Avenue Action Association, including the Woodward Heritage route, the Woodward Dream Cruise committees and various local business and education allian ces, Chambers of Commerce and other local community leadership groups. Woodward moved to recommend approval of the attached suggested Fiscal Note . Supported by Coulter. Motion carried on unanimously on a roll call vote with Zack absent . 16. HUMAN RESOURCES DEPARTMENT – FISCAL YEAR 2006 – 2009 LABOR AGREEMENT FOR EMPLOYEES REPRESENTED BY THE OAKLAND COUNTY EMPLOYEES UNION Human Resources has negotiated a contract with the Oakland County Employees Union and is requesting authorization to enter into a four-year collective bargaining agreement for approximately 380 County employees for the period October 1, 2005 through September 30, 2009;. The agreement provides for a retroactive 2% salary increase for FY 2006, a 2% salary increase for FY 2007, the same increase as provided to general non -represented employees for FY 2008 and a wage re -opener provision for FY 2009. Benefit modifications provided per MR #05258 and MR #06114 will be implemented with the agreement and any modifications implemented for general non-represented employees during FY 2008 will be implemented for this bargaining unit at the same time and in the same manner. Costs for FY 2006 were accrued in FY 2006. Annual cost of the agreement for FY 2007/2008 is $385,280, including salary costs of $290,339 and fringe benefit costs of $94,941. These costs are incorporated in the FY 2007/2008 Adopted Budget and no budget amendment is required. The agreement also includes an additional 1% salary increase for Maintenance Mechanic I and II classifications at an annual cost of $21,742 which will be absorbed by proprietary and special revenue f unds impacted by this agreement and do not require a budget amendment. Funding for FY 2009 will be incorporated into the FY 2008/2009 Budget process. Middleton moved to recommend approval of the attached suggested Fiscal Note. Supported by Kowall. Motion carried on unanimously on a roll call vote with Middleton and Zack absent. 17. DEPARTMENT OF MANAGEMENT AND BUDGET – FISCAL YEAR 2007 FIRST QUARTER FINANCIAL FORECAST AND BUDGET AMENDMENTS This item was distributed for committee members to review prior to the next regular item. Mr. Soave provided a short overview of the information contained in the March 1, 2007 letter of transmittal. COMMUNICATIONS A. Memo from R. Diana Bare – Attorney and Counselor RE: Request to Increase Court Appointed Attorney Fees Ms. Bare reviewed the information provided with her memo in presenting her case for an increase in court- appointed attorney fees. She indicated that th ese fees have not been raised since 2000 and asked that the Finance Committee consider increasing these fees 2% for 2007 which would result in total increased costs to the County of $110,000. FINANCE COMMITTEE Page 7 March 1, 2007 Douglas moved to recommend to the Administration to consider a n annual increase consistent with the general increase for county employees for guardians ad litem and court -appointed defense attorneys. Supported by Coulter. Motion carried on a voice vote. B. Special Assessment Rolls for: 1. Maintenance of the Pontiac Clinton River 1 Drain 2. Maintenance of the Barnard Drain 3. Franklin Subwatershed – Springwater and Hollyhock Project (an Intra -County Drain in Oakland County, MI) C. Notice of Training: Michigan Department of Human Services – MCHS) – Oakland County – Training for New Computer Based System to Process Billings and Issue Payments for CCCF Funded Services D. Notice of Hearing for an Industrial Facilities Exemption Certificate for FEB Engine Technology, Inc. for Facility Located on Luella Lane, Auburn Hills, MI 48326 E. Circuit Court/Family Division – CY 2007 Juvenile Drug Court – Juvenile Justice and Delinquency Prevention Act Application F. County Executive – Emergency Response and Preparedness – Michigan Citizen Corps Program (CCP) Grant Application Coulter moved to receive and file the Communications. Supported by Greimel. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Commissioner Potter announced that the Library Board would be sending commissioners an invitation to an orientation, to be held April 5 following the Board of Commissioners’ meeting. There being no other business to come before the committe e, the meeting was adjourned at 10:20 a.m. ________________________ _______________________________ Helen A. Hanger Lawrence M. Doyle Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.