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HomeMy WebLinkAboutMinutes - 2007.03.13 - 36157 March 13, 2007 The meeting was called to order by Chairperson Douglas at 9:31 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Sue Ann Douglas, David Potts, Jim Nash, Bradford Jacobsen, Michael Gingell, Robert Gosselin, Marcia Gershenson, Dave Woodward, Tim Burns PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: CENTRAL SERVICES David VanderVeen, Director Karl Randall, Manager, Aviation COMMUNITY AND HOME IMPROVEMENT Kerri Rieth, Manager Carla Spradlin, Planner DRAIN COMMISSIONER Steven Korth, Chief Engineer Karen Warren, Civil Engineer FACILITIES MANAGEMENT David Ross, Director PARKS & RECREATION COMMISSION Sue Wells, Chief, Recreation Joe Figa, Chief of Design Jon Noyes, Landscape Designer SUPPORT SERVICES Todd Birkle, Manager WASTE RESOURCE MANAGEMENT Whitney Calio, Environmental Program Coord. ROAD COMMISSION OF OAKLAND CTY. Eric Wilson, Commissioner BOARD OF COMMISSIONERS Sheryl Mitchell, BOC Senior Analyst Pamela Worthington, Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Jacobsen moved approval of the minutes of February 27, 2007, as printed. Supported by Burns. Motion carried on a voice vote. PUBLIC COMMENT None AGENDA ITEMS OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Bradford Jacobsen Michael Gingell Robert Gosselin Marcia Gershenson Dave Woodward Tim Burns SUE ANN DOUGLAS Chairperson DAVID POTTS Vice Chairperson JIM NASH Minority Vice Chairperson Planning & Building Committee Page 2 March 13, 2007 1. DRAIN COMMISSIONER – RESOLUTION APPROVING THE LAKE LEVEL SPECIAL ASSESSMENT ROLL AND APPORTIONMENT OF COST FOR THE BUSH LAKE LEVEL CONTROL PROJECT Pursuant to Miscellaneous Resolution #06178, the Boa rd of Commissioners directed that the cost of establishing and maintaining the normal level of Bush Lake shall be defrayed by special assessments. The Drain Commissioner was directed to compute all costs relating to establishing and maintaining the normal level for Bush Lake and prepare the special assessment roll. A public hearing on the project costs to date and special assessment roll was conducted on November 8, 2006. Additional costs will be assessed for the design, construction and maintenance of a new lake level control structure for Bush Lake, which is located in Holly Township and the Village of Holly. Part 307 of the Natural Resources and Environmental Protection Act (NREPA) requires that the County approves special assessment rolls and apportionment of cost for the Bush Lake Project. The resolution approves the attached assessment roll and apportionment of cost and reflects that the delegated authority shall proceed with taking all steps in accordance with Part 307 of the NREPA to assess benef iting parcels set forth in the attached assessment roll for all costs incurred in establishing and maintaining the normal level of Bush Lake. Jacobsen moved approval of the attached suggested resolution . Supported by Gingell. Motion carried on a roll call vote with Gosselin absent. 2. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – GRANT PROGRAM ACCEPTANCE – DESIGN EXTENSION OF RUNWAY 9L AND TAXIWAY D, RELOCATION OF TAXIWAY M, POROUS FRICTION COURSE FOR RUNWAY 9R/27L AND 9L/27R AND NOISE ANALYSIS STUDY FOR EXTENSION OF RUNWAY 9R/27L AND 9L/27R The Michigan Department of Transportation has awarded the County of Oakland $117,000 in grant funding, which includes a local grant match of $2,925. The funds would be used for the development and improvement of the Oakland County International Airport. The project consists of the design of the extension of Runway 9L and Taxiway D, the relocation of Taxiway M, a porous friction course for runway 9R/27L and 9L/27R and a noise analysi s study for the extension of Runway 9R/27L and 9L/27R. The required $2,925 local match is available from the airport fund. The resolution authorizes the acceptance of the $117,000 in grant funding. Gosselin moved to report to the full Board with the rec ommendation that the resolution be adopted. Supported by Gingell. Motion carried unanimously on a roll call vote. 3, PARKS AND RECREATION – SUPPORT FOR SUBMISSION OF GRANT APPLICATION TO THE MICHIGAN DEPARTMENT OF NATURAL RESOURCES TRUST FUND TO PROVIDE MATCHING FUNDS FOR THE DEVELOPMENT OF THE ADDISON OAKS TRAIL CONNECTOR The Oakland County Parks and Recreation Commission is applying for a grant to the Michigan Department of Natural Resources Trust Fund. Parks and Recreation would like to obtain gra nt funding for the development of the Addison Oaks Trail Connector. The grant agency requires a Planning & Building Committee Page 3 March 13, 2007 resolution from the governing body in support of the application. Parks and Recreation is applying for $520,800 in grant funding from the Michigan Natural Res ources Trust Fund, which would include a County match of $291,200. Jacobsen moved to report to the full Board with the recommendation that the resolution be adopted. Supported by Nash. Motion carried unanimously on a roll call vote. 4. PARKS AND RECREATION – SUPPORT FOR SUBMISSION OF GRANT APPLICATION TO THE MICHIGAN DEPARTMENT OF NATURAL RESOURCES TRUST FUND TO PROVIDE MATCHING FUNDS FOR THE ADDISON OAKS PROPERTY ACQUISITION The Oakland County Parks and Recreation Commission is applying for a grant to the Michigan Department of Natural Resources Trust Fund. One of the Parks and Recreation Commission’s priorities has been that whenever there is land available continuous to their park land, they look at purchasing that property. Parks and Recreation would like to obtain grant funding to purchase 100 acres of property, which is currently owned by Upland Hills Farm, Inc. The grant agency requires a resolution from the governing body in support of the application. Parks and Recreation is applying for $1,400,000 in grant funding from the Michigan Natural Resources Trust Fund, which would include a County match of $784,000. Gosselin moved to report to the full Board with the recommendation that the resolution be adopted. Supported by Potts. Motion carried unanimously on a roll call vote. 5. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – WASTE RESOURCE MANAGEMENT – EXTENSION OF NO HAZ PROGRAM THROUGH 2010 Oakland County, through its Waste Resource Management Unit, had originally facilit ated the North Oakland Household Hazardous Waste Consortium (NO HAZ) for the past five years, and it was intended that the member communities would then take over the facilitation of the program. Due to economic stresses, many of the member communities ha ve passed resolutions asking the County to continue as the facilitator of the program. County Administration strongly supports the continuation of the program for an additional three years (2008, 2009, 2010). The resolution authorizes the Oakland County Waste Resource Management Unit to continue facilitating the NO HAZ Program for an additional three years, as long as the member communities fully reimburse the County for all costs and expenses connected with the operation of the program. Jacobsen moved approval of the attached suggested resolution. Supported by Potts. Motion carried unanimously on a roll call vote. 6. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – WASTE RESOURCE MANAGEMENT – APPROVAL OF 2007 NO HAZ INTERLOCAL AGREEMENT The resolution approves the attached Interlocal Agreement between the County of Oakland and local municipalities that are interested in participating in the NO HAZ Program. The following municipalities have approved the Interlocal Agreement: Addison Townshi p, Commerce Township, Groveland Township, Oakland Township, Oxford Township, Orion Township, the City Planning & Building Committee Page 4 March 13, 2007 of Pontiac, the City of Rochester, the City of Rochester Hills, Waterford Township and White Lake Township. Oakland County’s Corporation Counsel has revi ewed and approved this agreement for the NO HAZ Program to collect household hazardous waste. The agreement requires participating municipalities to fully reimburse the County for all costs it incurs in connection with the NO HAZ Program. Chairperson Douglas had asked Whitney about the status of the Solid Waste Plan. Ms. Calio indicated that it is currently on hold with the State, but they will probably have a meeting in the spring or summer to discuss the upcoming plan. Chairperson Douglas had asked th at Ms. Calio forward a copy of the legislation to the Planning & Building and General Government Committees once it is passed. Jacobsen moved approval of the attached suggested resolution. Supported by Woodward. Motion carried unanimously on a roll call vote. 7. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION – RESOLUTION CONFIRMING APPOINTMENT OF ADDITIONAL EDC DIRECTORS (THE BHARATIYA TEMPLE PROJECT) – CITY OF TROY The Board of Directors of the Economic Development Corporation of the County of Oakland (EDC) adopted a resolution designating a Project Area and Project District Area for the Bharatiya Temple Project. Under the provisions of Act 338, Public Acts of 1974, as amended, L. Brooks Patterson appointed Phil Nelson and Brian Murphy to act a s additional directors of the EDC of the County of Oakland for the Bharatiya Temple Project. The resolution reflects that the Oakland County Board of Commissioners approves the appointments . Burns moved approval of the attached suggested resolution. Su pported by Potts. Motion carried unanimously on a roll call vote. 8. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION APPROVING PROJECT AREA AND PROJECT DISTRICT AREA (THE BHARATIYA TEMPLE PROJECT) – CITY OF TROY The resolution reflects that the Oakland County Board of Commissioners certifies and approves the project area for the Bharatiya Temple project in Troy. The project includes an addition of approximately 33,000 square feet to accommodate several classrooms and a banquet hall. The project cost is estimated at $9.3 million. Potts moved approval of the attached suggested resolution. Supported by Burns. Motion carried unanimously on a roll call vote. 9. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION – RESOLUTION CONFIRMING APPOINTMENT OF ADDITIONAL EDC DIRECTORS (MARIAN HIGH Planning & Building Committee Page 5 March 13, 2007 SCHOOL, INC. PROJECT) – BLOOMFIELD TOWNSHIP The Board of Directors of the Economic Development Corporation of the County of Oakland (EDC) adopted a resolution designating a Project Area and Project District Area for the Marian High School, Inc. Project. Under the provisions of Act 338, Public Acts of 1974, as amended, L. Brooks Patterson appointed Shelia Biehle and Jan Roncelli to act as additional directors of the EDC of the County of Oakland for the Bharatiya Temple Project. The resolution reflects that the Oakland County Board of Commissioners approves the appointments. Jacobsen moved approval of the attached suggested resolution. Supported by Nash. Motion carried unanimously on a roll call vote. 10. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION – RESOLUTION APPROVING PROJECT AREA AND PROJECT DISTRICT AREA (MARIAN HIGH SCHOOL, INC, PROJECT The resolution reflects that the Oakland County Board of Commissioners certifies and approves the project area for the Marian High School, Inc. Project in Bloomfield Township. The project consists of two phases. The first phase is the construction of the new gymnasium and improvements to the technology. The gymnasium would add 21,731 square feet to the existing 112,750 square feet of buildings on campus. The second phase is the renovation of the existing gymnasium on campus into a performing arts facility. The project cost is estimated at $7,059,238. Nash moved approval of the attached suggested resolution. Supported by Gingell. Motion carried unanimously on a roll call vote. INFORMATIONAL ITEMS A. Community and Home Improvement Division – PY 2007 Consolidated Grant Application for Community Development Block Grant, Home Investment Partnership Grant, American Dream Down Payment Initiative, and Emergency Shelter Grant B. Oakland County Vehicle Fleet – Fiscal Year 2007 Update C. Facilities Management 2007 Capital Improvement Program Monthly Progress Report – February 2007 D. Oakland County Building Authority Minutes – January 10, 2007 Woodward moved to receive and file Items A, C and D. Supported by Gershenson. Motion carried on a voice vote. Chairperson Douglas asked Todd Birkle to speak about Item B, Oakland County Vehicle Fleet – Fiscal Year 2007 Update, and be available for questions. Mr. Birkle indicated that his department submits a report every year listing all of the vehicles that are authorized for take- home use. Presently, the County fleet consists of 736 vehicles. An adjustment was made this year to all vehicle lease rates. In order to more effectively accommodate fuel price swings and to identify actual fuel costs, the fuel costs were separated from the vehicle lease rates. This resulted in a reduction of vehicle lease rates and a charge-back to the departments for fuel costs based on actual usage. Planning & Building Committee Page 6 March 13, 2007 Gosselin moved to receive and file Item B. Supported by Burns. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 10:25 a.m. __________________________________ __________________________________ Pamela L. Worthington Lawrence M. Doyle Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.