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HomeMy WebLinkAboutMinutes - 2007.03.13 - 36158Jeff Potter Chairperson John A. Scott Majority Vice Chairperson Marcia Gershenson Minority Vice Chairperson March 13, 2007 Chairperson Potter called the meeting of the Public Services Committee to order at 1:32 p.m. in Committee Room A, Commissioners’ Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Jeff Potter, John A. Scott, Marcia Gershenson, Tom Middleton , Michael Gingell, David Potts Vincent Gregory, Tim Burns, and Karen Spector COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT Circuit Court Michael Warren, Judge Kevin Oeffner, Administrator Lisa Langton, Family Division Administrator John Cooperrider, Business Division Administrator Information Technology Ed Poisson, Director Rick Perry, Supervisor 52nd District Court Julie Nicholson, Judge James VerPloeg Wiznet Robert Schott Mark Schwartz Board of Commissioners Larry Doyle, Administrative Director Harvey Wedell, Senior Analyst Nancy Wenzel, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Potter led the Committee in the recitation of the Pledge of Allegiance. APPROVAL OF THE FEBRUARY 27, 2007 MINUTES Gregory moved to approve the Minutes of February 27, 2007 as printed. Supported by Gingell . Motion carried on a voice vote. PUBLIC COMMENT None OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858-0100 FAX (248) 858-1572 PUBLIC SERVICES COMMITTEE Tom Middleton Michael J. Gingell David W. Potts Vincent Gregory Tim Burns Karen Spector PUBLIC SERVICES COMMITTEE Page 2 March 13, 2007 Burns moved Public Comment be reopened after the presentation of Item #2. Supported by Scott. Motion carried on a voice vote. AGENDA ITEMS 1. 52nd DISTRICT COURT AND INFORMATION TECHNOLOGY MAINFRAME ENHANCEMENT PROJECT Currently the 52nd District Courts support its case processing and computer operating system through Oakland County’s IBM Mainframe System. This system is currently in need of upgrades and enhancements to provide the Court with the ability to operate with new technology to effectively use County resources efficiently and effectively. This project will be implemented and supported by the Oakland County Information Technology Department. It will take several years to fully implement and two years of concurrent effort to convert all data and records. The total project cost is $1,347,051. Gershenson moved approval of the attached sug gested resolution. Supported by Spector. Motion carried unanimously on a roll call vote. 2. OAKLAND COUNTY CIRCUIT COURT AND OAKLAND COUNTY CLERK – REQUEST FOR FUNDING TO IMPLEMENT A THIRD PARTY VENDOR E -FILING SYSTEM TO ALLOW THE COURT, ATTORNEYS, AND PR O SE LITIGANTS TO FILE AND SERVE COURT DOCUMENTS ELECTRONICALLY, VIA THE INTERNET This item was held over from the February 27, 2007 Public Services Committee meeting to allow Wiznet an opportunity to demonstrate their system. All Commissioners were notified of and invited to attend this presentation. The Oakland County Circuit Court and Clerk’s Office continue to explore new ways of doing business and ways to improve efficiency and provide better service to the public. The first two components of their Electronic Document Management System (EDMS) have been implemented; Electronic Workspace allows judges and court staff to electronically access, route, manage and utilize E - Documents and Electronic @ccess which makes case information, the Register of Acti ons, and court documents available via the internet to the general public and attorneys. This request is for implementation of the E -filing project and its various components. The EDMS Advisory Committee is recommending a contract with Wiznet creating a mandatory environment, allowing a filing fee of $5 (with e-service $8) advanced pilot stag e with one judge beginning August 1, 2007 for “C” and “N” civil case types and three other judges beginning January 1, 2008 for “C” and “N” civil case types. The Department of Technology has determine d $95,160 in funding will be needed for both source system consulting and project management. It is projected this initial $95,160 outlay in funding will be paid back within the second year of operation and then produce a new source of revenue annually, via electronic filing/service fees generated. Messrs Schott and Schwartz from Wiznet demonstrated their e -filing system and were available for questions. PUBLIC COMMENT (Reopened) None PUBLIC SERVICES COMMITTEE Page 3 March 13, 2007 2. OAKLAND COUNTY CIRCUIT COUR T AND OAKLAND COUNTY CLERK – REQUEST FOR FUNDING TO IMPLEMENT A THIRD PARTY VENDOR E -FILING SYSTEM TO ALLOW THE COURT, ATTORNEYS, AND PRO SE LITIGANTS TO FILE AND SERVE COURT DOCUMENTS ELECTRONICALLY, VIA THE INTERNET (Continued) Middleton moved approval of the attached suggested resolution. Supported by Gregory. Burns moved to amend the resolution by adding a BE IT FURTHER RESOLVED paragraph: “BE IT FURTHER RESOLVED this request come back to the Public Services Committee for review and approval prior to the proposed expansion beyond the initial four judge pilot program.” Supported by Potts. Motion to amend failed on a roll call vote: Potter, Scott, Gershenson, Middleton, Gingell, Gregory and Spector – no Potts and Burns – yes Gershenson moved to amend the resolution by adding a BE IT FURTHER RESOLVED paragraph: “BE IT FURTHER RESOLVED the Circuit Court Administrator report back to the Public Services Committee prior to the proposed expansion of this project to include other Judges beyond t he pilot program.” Motion to amend carried unanimously on a roll call vote. Middleton moved to amend the resolution in the NOW THEREFORE BE IT RESOLVE D paragraph by changing the word “supports” to “approves”. Supported by Gingell. Motion to amend carried on a voice vote. Main motion as amended carried on a roll call vote Potter, Scott, Gershenson, Middleton, Gingell, Gregory, Burns and Spector – yes Potts – no The Chair declared a short recess at 3:16 p.m. The meeting resumed at 3:20 p.m. 3. CIRCUIT COURT – USE OF MEDIATION FUNDS The Board of Commissioners established the Circuit Court Civil Mediation Fund to be used to help pay for Circuit Court enhancements and improve ments as requested by the Court. The Court is requesting $148,200 from this fund for the purpose of purchasing furniture for courtrooms, office/administration and jury room; OCBA Bench/Bar Conference expenses and jury assembly room cable or satellite. Potts moved approval of the attached suggested resolution. Support ed by Gershenson. Motion carried unan imously on a roll call vote . PUBLIC SERVICES COMMITTEE Page 4 March 13, 2007 COMMUNICATIONS Scott moved to Receive & File Item A A. Circuit Court/FY 2007 Drug Court Discretionary Grant Program Application Supported by Gingell Motion to Receive & File carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 3:49 p.m. _____________________________ Nancy Wenzel, Committee Coordinator _______________________________ Lawrence Doyle, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.