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HomeMy WebLinkAboutMinutes - 2007.03.26 - 36161CHRISTINE LONG Chairperson MICHAEL GINGELL Vice Chairperson MATTIE MCKINNEY HATCHETT Minority Vice Chairperson March 26 2007 Chairperson Long called the meeting of the General Government Committee to order at 9:30 a.m. in Committee Room A, Commissioners’ Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Christine Long, Michael Gingell, Mattie McKinney Hatchett, Hugh D. Crawford, Eileen Kowall, Jeff Potter, Bradford Jacobsen, David Potts, Vincent Gregory, George Suarez, Jim Nash and Tim Greimel COMMITTEE MEMBERS ABSENT: None OTHERS PRESENT CIRCUIT COURT Richard Lynch, Chief Ct. Operations Lisa Langton, Family Division Administrator John Cooperrider, Business Administrator, Probate CLERK/REGISTER OF DEEDS Connie Spak, Deputy Clerk/Register of Deeds Jim VanLeuven, Clerk/Register of Deeds COUNTY EXECUTIVE Robert Daddow, Deputy County Executive Phil Bertolini, Deputy County Executive Carmen Talbot, South Office Liaison 52ND, DISTRICT COURT, DIV. 1 Joyce A. Renfrow, Court Administrator 52nd DISTRICT COURT, DIV. 2 Sharon Rupe, Court Administrator 52ND DISTRICT COURT, DIV. 3 Lynda Hammerstein, Court Administrator 52nd DISTRICT COURT, DIV. 4 Jim VerPloeg, Court Administrator Vicki Nellis, User Support Specialist FISCAL SERVICES Monica Tinotey, Financial Analyst HEALTH DIVISION Tom Fockler, Administrator HEALTH & HUMAN SERVICES Thomas Gordon, Director INFORMATION TECHNOLOGY Ed Poisson, Director Scott Oppmann, Manager Janette McKenna, Chief Rick Perry, Supervisor WASTE RESOURCE MANAGEMENT Whitney Calio, Environmental Prog. Coord. BENEFIT CONTROL METHODS Robert E. Fitzpatrick, President Brian Manning, Executive Vice President OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858-0100 FAX (248) 858 -1572 GENERAL GOVERNMENT COMMITTEE Hugh D. Crawford Eileen Kowall Jeff Potter Bradford Jacobsen David Potts Vincent Gregory George Suarez Jim Nash Tim Greimel GENERAL GOVERNMENT COMMITTEE Page 2 March 22, 2007 OTHERS PRESENT, CONT’D. FREE PRESS Kathy Gray, Reporter OHLSA Ron Borngesser, CEO STRATEGIC PUBLIC AFFAIRS Paul Welday, Lobbyist BOARD OF COMMISSIONERS Marcia Gershenson, Commissioner, District #17 David Coulter, Commissioner, District #25 Robert Gosselin, Commissioner, District #13 Larry Doyle, Administrative Director Sheryl Mitchell, Senior Analyst PUBLIC COMMENT None. PLEDGE OF ALLEGIANCE APPROVAL OF THE PREVIOUS MINUTES Suarez moved approval of the previous minutes of March 12, 2007, as printed. Supported by Crawford. Motion carried on a voice vote. AGENDA Chairperson Long indicated that Items #7 and #9 would be switched on the agenda so that Item #9, Information Technology 2007/2008 Master Plan would be come Item #7 and Item #7, Department of Information Technology – First Quarter 2007 Development Appropriation Transfer would become Item #9. There were no objections. AGENDA ITEM 1. MR #07060 - 52ND DISTRICT COURT AND INFORMATION TECHNOLOGY MAINFRAME ENHANCEMENT PROJECT Currently the 52nd District Courts support its case processing and computer operating system through Oakland County’s IBM Mainframe System. This system does not allow them to report to the State of Michigan. It needs upgrades and enhancements to allow them to provide for the mandates that are required on an annual basis. This project would be implemented and supported by the Oakland County Information Technology Department. It would take several years to fully implement and two years of concurrent effort to convert all data and records. The total project cost is $1,347,051 for the development of the software and upgrading of the current Case Management System. Gingell moved to report to the full Board with the recommendation that the resolution be adopted. Supported by Kowall. Motion carried unanimously on a roll call vote. 2. MR #07045 – BOARD OF COMMISSIONERS – OAKLAND COUNTY RESTAURANTS GENERAL GOVERNMENT COMMITTEE Page 3 March 22, 2007 TRANS-FAT STUDY GROUP Commissioner Gershenson introduced this resolution to create a study group that would be made up of the following members: Commissioner Gershenson, one majority party commissioner, one representative from the Health and Human Services Department, one Oakland County restaurant owner, two representatives from the medical community and one member of the general public. The study group’s mission would be to encourage adherence to the American Heart Association’s recommendations an d to provide assistance and education on incorporating alternative oils at local restaurants. The study group would report its findings and any recommendations by December 31, 2008 to the Oakland County Board of Commissioners and the Oakland County Health and Human Services Department. Commissioners Kowall, Potter, Gingell, Crawford, Jacobsen and Long indicated that they didn’t see the need to have a study group. There were suggestions about having the Health Department distribute information to the restaurants about alternative oils that could be used. Commissioner Long suggested that information could be distributed when inspections are done by the Health Department. There was also a suggestion about the County partnering with Henry Ford Hospital to get this information out to the public. Commissioners Hatchett, Nash and Gregory expressed their support for a study group to get input from the public, restaurants, medical community and the Health Department. Commissioner Hatchett stressed the importance of some kind of statement as it relates to trans fats that they do have a recommendation. She would like people to have the information and opportunity to make their own choices. Commissioner Nash indicated that if they got a study group together, they could get more than just the perspective from the Health Department. Commissioner Gregory indicated that the study group would be able to bring in a lot of the public. If you have a representative from the restaurant, they may in turn open up issues that they have not thought of. With having two commissioners on the study group, they would know what is going on in the community. Suarez moved the resolution for discussion. Supported by Hatchett. Hatchett moved to postpone consideration of this resolution so that Commissioners Potter and Gershenson could meet and agree on the language in the resolution. Supported by Suarez. Motion carried unanimously on a roll call vote. 3. MR #07042 – BOARD OF COMMISSIONERS – AGAINST FORCING ERGONOMIC RULES ON SMALL BUSINESSES The resolution reflects that the Oakland County Board of Commissioners requests that the Governor and the Michigan State Legislature do not increase workplace regulations in the form of Ergonomic Requirements to businesses in the State of Michigan. Jacobsen moved to report to the full Board with the recommendation that the resolution be adopted. Supported by Potts. Kowall moved to report to the full Board with the recommendation that the NOW THEREFORE BE IT RESOLVED paragraph be amended, as follows: GENERAL GOVERNMENT COMMITTEE Page 4 March 22, 2007 NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners is requesting that the Governor and the Michigan State Legislature not unnecessarily increase workplace regulations in the form of Ergonomic Requirement s to small businesses in the State of Michigan. Supported by Greimel. Motion to amend carried unanimously on a roll call vote. Main motion, as amended, carried on a roll call vote with Suarez and Nash voting no. 4. MR #07043 – BOARD OF COMMISSIONERS – REQUIRE FURTHER REDUCTION OF COBO HALL EXPANSION COSTS The resolution reflects that the Oakland County Board of Commissioners does not support the $968,000,000.00 plan set forth and is requesting that the cost of the Cobo Hall expansion be significantly reduced from the proposed $968,000,000.00 price tag and alternative funding sources that include the private sector be found. Commissioner Gosselin distributed a resolution that he had asked the committee to consider as a substitute for the previous one that was in the committee packets. After discussion, and due to the extensive changes that were made to the resolution, Commissioner Gosselin agreed to withdraw Miscellaneous Resolution #07043. He will introduce the new resolution at the next Board meeting. 5. MR #07061 – OAKLAND COUNTY CIRCUIT COURT AND OAKLAND COUNTY CLERK – REQUEST FOR FUNDING TO IMPLEMENT A THIRD PARTY VENDOR E-FILING SYSTEM TO ALLOW THE COURT, ATTORNEYS, AND PRO SE LITIGANTS TO FILE AND SERVE COURT DOCUMENTS ELECTRONICALLY, VIA THE INTERNET The resolution reflects that the Oakland County Board of Commissioners approves the implementation of the E-Filing Project, and its various components. The Circuit Court Administrator would be required to report to the Public Services Commit tee prior to the proposed expansion of this project to include other judges beyond the pilot program. Information Technology has created a Scope and Approach document for this project, along with a required Return on Investment document for the Court’s Le adership Group process, and they have determined that 780 hours, or $95,160 in funding would be needed for both source system consulting and project management. The Purchasing Department conducted a Request for Proposal process for which five proposals were reviewed. Three vendors were selected to make presentations, and a review committee was established to evaluate the responses and presentations. A recommendation was made to enter into a contract with the preferred vendor, Wiznet, to provide this E -filing service. It is projected that through Wiznet’s revenue sharing plan the initial $95,160 outlay in funding would be paid back within the second year of operation. From then on the E-filing service would produce a new source of revenue annually, via electronic filing/service fees. Commissioner Potts expressed his concerns about the E-filing system being mandatory. He is GENERAL GOVERNMENT COMMITTEE Page 5 March 22, 2007 concerned that older lawyers would be precluded from using the system because they are not that tech. savvy. If it is made too sophisticated and too cumbersome for people who do work in the system, they are going to preclude older lawyers, lawyers without the technical background, from using the system. Ms. Spak indicated that if someone did not have a computer, they would need t o come to the Clerk’s Office, and someone would be available to assist them. Gingell moved to report to the full Board with the recommendation that the resolution be adopted. Supported by Hatchett. Motion carried on a roll call vote with Potts voting no. AGENDA Kowall requested that item 11, Board of Commissioners – Authorization of Contract for Oakland County Discount Dental Program, be taken up next, as there were representatives from Benefit Control Methods, Inc. waiting for this item to be considered. There were no objections. 11. BOARD OF COMMISSIONERS – AUTHORIZATION OF CONTRACT FOR OAKLAND COUNTY DISCOUNT DENTAL PROGRAM The resolution authorizes the creation of the Oakland County Discount Dental Program and the awarding of a contract to Benefit Control Methods, Inc. (BCM) as the qualified vendor for this Discount Dental Program. Oakland County’s Corporation Counsel and the Purchasing Division would negotiate and draft a contract with Benefit Control Methods, Inc. (BCM) based on their proposal. The program would allow be available to all Oakland County residents, regardless of age or income, for $69.00 per year, per household. The estimated overall projected savings would be 30% to 40% below the usual and customary costs of dental care . The average household would save an estimated $900 to $1,100 per year on a variety of dental services. Benefit Control Methods, Inc. was found to be the preferred vendor for this program, out of seven proposals that were received. Once the contract is finalized and signed, it should take approximately 30 to 60 days for the program to be up and running. Nash moved approval of the attached suggested resolution. Supported by Suarez. Nash moved to amend the resolution, as follows: 1. Amend the 6th WHEREAS paragraph, as follows: WHEREAS the annual cost to participate in the Oakland County Discount Dental program is $69.00 per year, per subscriber household, and such fee is to be paid by the subscriber; and 2. Amend the 8th WHEREAS paragraph, as follows: WHEREAS the program offered through Benefit Control Methods, Inc. (BCM) will provide access to 761 dentists in Oakland County; 2,700 dentists in Michigan; and over GENERAL GOVERNMENT COMMITTEE Page 6 March 22, 2007 70,000 dentists nationwide; including general dentists, oral surgeons, pedodontists, endodontists, orthodontists, and periodontists; and Supported by Jacobsen. Motion carried unanimously on a roll call vote. Main motion, as amended, carried unanimously on a roll call vote. 6. DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – 2007 FETAL INFANT MORTALITY DATA ABSTRACTION AGREEMENT – GRANT ACCEPTANCE The Michigan Public Health Institute has awarded the Oakland County Health Division $2,700.00 in grant funding in return for entering infant mortality data for Oakland County into a statewide database to assist with statistical analysis. There is no County match required. The resolution approves the 2007 Fetal Infant Mortality Data Abstraction Agreement in the amount of $2,700.00. Future level of service is contingent upon the level of funding for this program. Gregory moved approval of the attached suggested resolution. Supported by Jacobsen. Motion carried on a roll call vote with Hatchett absent. 7. INFORMATION TECHNOLOGY 2007/2008 MASTER PLAN Mr. Bertolini summarized the information contained within the Information Technology (IT) 2007- 2008 Master Plan. He explained that the Plan is developed for a two -year period, based on customer needs and available IT resource hours. IT customers include other County departments and municipalities and 225 public safety agencies in six different counties. Project requests are brought by customers to the IT Leadership Groups to review, and prioritize. There are three main Leadership Groups comprised of various functions including Courts/J ustice Administration, Finance/Administration and Land. Projects are evaluated using a Scope and Approach process and a preliminary Return on Investment (ROI) analysis. The ROI is developed using a six -year payback schedule. Project priorities can change if a customer brings a project to a Leadership Group that is determined to have a better Return on Investment than one already included in the plan. In such a case, the customer has the choice of replacing an existing project with the new project or coming before the Board of Commissioners to request funding for the additional project. Professional services dollars are used to hire contracted staff to augment IT staff. About 30% of development is augmented by contract employees who usually provide skill sets not available through IT staff. This activity is also tracked. IT does a selective outsourcing model based on process and re-bids its professional service agreement every three years. The Master Plan includes allocation and activity detail by leadership group and project. IT now has ten years of data available to assist in developing an accurate report and has reduced the difference between what is planned and what is delivered to 2% - 3%. Quarterly activity reports are provided to the General Government Committee. Mr. Bertolini explained that the Master Plan is developed through its Project Management Office using a portfolio management process. This process has been acknowledged as being one of the most organized in government and the private sector. Representatives from both sectors have come to IT to study the process. The software provider has indicated that IT has created a more GENERAL GOVERNMENT COMMITTEE Page 7 March 22, 2007 detailed program than any other customer worldwide. Crawford moved to receive and file the Information Tech nology 2007/2008 Master Plan. Supported by Gingell. Motion carried on a voice vote. 8. INFORMATION TECHNOLOGY 2007/2008 MASTER PLAN QUARTERLY STATUS EXECUTIVE SUMMARY Mr. Bertolini explained that the quarterly report is a summary of the larger master plan document. Two items of note authorized by the Board of Commissioners are the Non -52nd District Court Technology Fund and the additional compensation for overtime exempt employees. Technology projects for the non-52nd District Courts are reviewed by IT staff to determine whether they meet reimbursement guidelines. This appropriation has been fully expended but all invoices will not be submitted until all projects are complete. No additional compensation has been authorized for overtime exempt employees, who work more than 48 hours on an annual basis , since January, 2005. Crawford moved to receive and file the Information Technology 2007/2008 Master Plan Quarterly Status Executive Summary. S upported by Gingell. Motion carried on a voice vote. 9. DEPARTMENT OF INFORMATION TECHNOLOGY – FIRST QUARTER 2007 DEVELOPMENT APPROPRIATION TRANSFER The Department of Information Technology has determined the First Quarter 2007 data processing development charges to be $1,539,657.88 and the imaging developm ent charge to be $179,755.88 for the General Fund/General Purpose County departments. Direct charges to Special Revenue and Proprietary Fund departments are $130,584.19, non -governmental imaging development is $19,496.25 and non -County agencies are $1,344.00 for the First Quarter of 2007. The resolution approves the First Quarter appropriation transfer as specified on the schedule. Mr. Bertolini explained that Wireless Oakland is still anticipated to be complete by early 2008. Phase I should be complete by the end of April, adding Troy, Birmingham, Royal Oak, Madison Heights, Wixom and Pontiac to the program. Wixom has had free internet service since last summer. During a five-month period in a one-eighth square mile area of downtown Wixom , 700,000 minutes of internet service was provided free to over 8,000 customers. This service has been made available in other counties for a ten square mile area, but never for a 910 square mile area such as Oakland County. Mr. Bertolini offered to provide a full report at the Committee’s next meeting. . Suarez moved approval of the attached suggested resolution. Supported by Potts. Motion carried on a roll call vote with Hatchett absent. 10. WASTE RESOURCE MANAGEMENT – UPDATE ON SOLID WASTE MANAGEMENT COMMITTEE AND FUTURE ACTIVITY Ms.Calio reviewed the written summary of Public Act 451 of 1994, Part 115, Solid Waste GENERAL GOVERNMENT COMMITTEE Page 8 March 22, 2007 Management. She explained that the County’s Designated Planning Agency required to develop the Solid Waste Management Plan for Oakland County is the County Executive. This function is handled through the Executive’s Waste Resource Management Office, with assistance from the 14-member Solid Waste Management Planning Committee appointed by the Board of Commissioners. The Plan certifies non-hazardous solid waste capacity for 10 years, establishes goals and objectives for handling solid waste , identifies the responsible parties, inventories infrastructure and facilities, authorizes export and reciprocated import of County waste and designates solid waste facilities. A facility must be found consistent with the Plan before being issued a construction permit from the Michigan Department of Environmental Quality. Committee meetings are held under the Open Meetings Act, with the committee meeting about once a month during the writing and review of the Plan and the public hearing process. The Plan is then submitted to the Board of Commissioners for approval and then to each of the County’s local units. Approval of the Plan is required from 67% of those communities before it can be submitted to the Department of Environmental Quality for final action. Suarez moved to receive and file the document submitted. Supported by Gingell. Motion carried on a voice vote. COMMUNICATIONS A. Community Mental Health Authority Board Meeting Minutes of February 20, 2007 B. Corporation Counsel Opinion on Solid Waste Planning Committee Appointment C. Thank you Letter from Regina Kramer, CMH Applicant D. Oakland County Public Transportation Authority Meeting Minut es of December 13, 2006 Kowall moved to receive and file the Communications. Supported by Gingell. Motion carried on voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 12:49 p.m. ________________________ _______________________________ Pamela L. Worthington Helen Hanger Committee Coordinator Senior Committee Coordinator ______________________________ Lawrence Doyle Administrative Director NOTE: The foregoing minutes are subject to Committee approval.