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HomeMy WebLinkAboutMinutes - 2007.03.27 - 36162 March 27, 2007 The meeting was called to order by Chairperson Douglas at 9:37 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Sue Ann Douglas, David Potts, Jim Nash, Bradford Jacobsen, Michael Gingell, Robert Gosselin, Marcia Gershenson, Dave Woodward, Tim Burns PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: FACILITIES MANAGEMENT David Ross, Director Dick Johnston, Manager Paul Hunter, Manager, Fac. Eng. Mike Hughson, Property Mgmnt. BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Harvey Wedell, Senior Analyst Sheryl Mitchell, Senior Analyst Pamela Worthington, Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Gershenson moved approval of the minutes of March 13, 2007, as printed. Supported by Jacobsen. Motion carried on a voice vote. PUBLIC COMMENT None AGENDA ITEMS 1. MR #07055 – PARKS AND RECREATION COMMISSION – APPROVAL AND ACCEPTANCE OF PURCHASE AGREEMENT FOR THE ACQUISITION OF APPROXIMATELY 208 ACRES OF LAND IN THE TOWNSHIP OF HIGHLAND TO ESTABLISH A NEW COUNTY PARK TO BE KNOWN AS HIGHLAND OAKS COUNTY PARK Pursuant to Miscellaneous Resolution #07016 of February 1, 2007, the County of Oakland entered into a Michigan Department of Natural Resources Trust Fund Agreement to receive a grant to reimburse Oakland County 40 percent of the acquisition cost of property to establish a OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Bradford Jacobsen Michael Gingell Robert Gosselin Marcia Gershenson Dave Woodward Tim Burns SUE ANN DOUGLAS Chairperson DAVID POTTS Vice Chairperson JIM NASH Minority Vice Chairperson Planning & Building Committee Page 2 March 13, 2007 new county park in Highland Township Michigan to be known as Highland Oaks County Park. An agreement has been drafted between Highland Hye Company, LLC and the County of Oakland for the purchase of 208 acres of land in the Township of Highland, at a cost of $2,462,500, which is within the appraised value that the County obtained. The resolution approves and accepts the terms and conditions of the attached Purchase Agreement between the County of Oakland, as purchaser, and Highland Hye Company, LLC, as seller for a cash sale purchase. Jacobsen moved to report to the full Board with the recommendation that the resolution be adopted. Supported by Nash. Motion carried unanimously on a roll call vote. 2. MR #07056 – PARKS AND RECREATION COMMISSION – APPROVAL AND ACCEPTANCE OF PURCHASE AGREEMENT FOR THE ACQUISITION OF APPROXIMATELY 52 ACRES OF LAND IN THE TOWNSHIP OF HIGHLAND TO ESTABLISH A NEW COUNTY PARK TO BE KNOWN AS HIGHLAND OAKS COUNTY PARK Pursuant to Miscellaneous Resolution #07016 of February 1, 2007, the County of Oakland entered into a Michigan Department of Natural Resources Trust Fund Agreement to receive a grant to reimburse Oakland County 40 percent of the acquisition cost of property to establish a new county park in Highland Township Michigan to be known as Highland Oaks Cou nty Park. An agreement has been drafted between the Marie J. Parker Revocable Trust and the County of Oakland for the purchase of 52 acres of land in the Township of Highland, at a cost of $820,000 , which is within the appraised value that the County obta ined. The resolution approves and accepts the terms and conditions of the attached Purchase Agreement between the County of Oakland, as purchaser, and the Marie J. Parker Revocable Trust, as seller for a cash sale purchase. Gingell moved to report to the full Board with the recommendation that the resolution be adopted. Supported by Jacobsen. Motion carried unanimously on a roll call vote. 3, FACILITIES MANAGEMENT/FACILITIES ENGINEERING – AWARD OF CONTRACT FOR THE 2007 PARKING LOT PAVING PROGRAM – PUBLIC WORKS BUILDING PROJECT The 2006 Parking Lot Paving Program, which was funded by the Capital Improvement Program, removed and replaced one half of the east parking lot and a portion of the rear service driveway and parking area at the Public Works Building. On October 10, 2006, the Planning & Building Committee authorized the Facilities Engineering Division to advertise and receive bids for the 2007 Parking Lot Paving Program – Public Works Project. The 2007 Parking Lot Paving Program would remove and replace the remaining half of the east parking lot and the balance of the service area at the Public Works Building. Bids for the project were received and reviewed on March 15, 2007, by the Facilities Engineering Division and the Purchasing Division . The lowest responsible bidder is Asphalt Specialties, Inc. of Pontiac, Michigan with a bid of $307,975. The Facilities Engineering Division indicates that the total cost of the project is $404,000, which includes the contract award of $307,975, engineering costs of $23,800, Landscaping Restoration of $5,000 and contingency of $67,225. The resolution authorizes an award of contract for the 2007 Parking Lot Paving Program – Public Works Building Project to Asphalt Specialists, Inc. of Planning & Building Committee Page 3 March 13, 2007 Pontiac, Michigan in the amount of $307,975. The resolution authorizes the transfer of funding in the amount of $404,000 from the Capital Improvement Program/Building Improvement Fund to the Project Work Order Fund for this project. Gosselin moved the Planning & Building report to the Finance Committee with the recommendation that the above mentioned resolution be approved. Supported by Gershenson. Motion carried unanimously on a roll call vote. 4. FACILITIES MANAGEMENT/FACILITIES ENGINEERING – AWARD OF CONTRACT FOR THE 2007 ROOF REPLACEMENT PROGRAM – WEST OAKLAND OFFICE BUILDING PROJECT The Fiscal Year 2007 Capital Improvement Program identifies the 2007 Roof Replacement Program. The program would replace roofing of the West Oakland Office Building, located in Walled Lake, and restore an existing masonry wall and a cedar shake roof wall of the building. On October 10, 2006, the Planning & Building Committee authorized the Facilities Engineering Division to advertise and receive bids for the 2007 Roof Replacement Progr am. Bids for the project were received and reviewed on March 16, 2007, by the Facilities Engineering Division and the Purchasing Division. The lowest responsible bidder is Butcher & Baecker Construction Co., Inc. of Rochester Hills, Michigan with a bid o f $183,473. The Facilities Engineering Division indicates that the total cost of the project is $275,000, which includes the contract award of $183,473, masonry restoration costs of $20,000, cedar shake roof restoration costs of $15,000, engineering costs of $10,000, roof drain costs of $6,000, landscape restoration costs of $5,000 and contingency of $35,527. The resolution authorizes an award of contract for the 2007 Roof Replacement Program – West Oakland Office Building Project to butcher & Baecker construction Co., Inc. of Rochester Hills, Michigan in the amount of $183,473. The resolution authorizes the transfer of funding in the amount of $275,000 from the Capital Improvement Program/Building Fund to the Project Work Order Fund for this project. Nash suggested that in the future Mr. Hunter look into green or white roofs for long -term savings in utility costs. Mr. Hunter indicated that the older buildings are not equipped to handle the additional weight of green roofs, and it would be more costly t o make them adaptable to them. However, he is looking into white roofs. Mr. Hunter also indicated that when they replace roofs, they increase the insulation to R -25, in keeping with the lead recommendations, and this helps reduce utility costs. Potts asked whether or not it would be extensive to do a cost analysis on white or green roofs when they have future roofing projects. Mr. Hunter indicated that they did compare costs for white versus black roofs, and their study concluded that it would not be beneficial financially to replace black roofs with white roofs. Potts suggested that Mr. Hunter submit the cost analyses to the committee in the future. Mr. Hunter indicated that he could do that. Woodward indicated his wish to see the Request For Proposals in the future. Potts moved the Planning & Building report to the Finance Committee with the recommendation that the above-mentioned resolution be approved. Supported by Planning & Building Committee Page 4 March 13, 2007 Jacobsen. Motion carried on a roll call vote with Gershenson, Woodward and Burns voting no. 5. FACILITIES MANAGEMENT – AUTHORIZATION TO PROCEED AND APPROPRIATION OF FUNDS FOR CHILDREN’S VILLAGE D, G, H AND K BUILDINGS BOILER REPLACEMENT PROJECT The Fiscal Year 2007 Capital Improvement Program includes provision for the Children’s Village Boiler Replacement Program Project. The boilers in these facilities are currently 30 years old. They would be replaced by more modern boilers, 88 or 89 percent efficient. The total project costs are estimated at $307,000, including continge ncy. The installation would be performed by in-house staff and outside contractors obtained through the Purchasing Division. The resolution authorizes and approves the Children’s Village Boiler Replacement Project in the amount of $307,000. It authorize s the transfer of funding in the amount of $307,000 from the Capital Improvement Program/Building Fund to the Project Work Order Fund to establish this project. Nash moved the Planning & Building report to the Finance Committee with the recommendation that the above-mentioned resolution be approved. Supported by Jacobsen. Motion carried unanimously on a roll call vote. INFORMATIONAL ITEMS None OTHER BUSINESS/ADJOURNMENT Chairperson Douglas indicated that Solid Waste Management will be doing a pres entation at the April 17th Planning & Building Committee meeting regarding legislation that has been introduced. There being no further business to come before the Commi ttee, the meeting adjourned at 10:14 a.m. __________________________________ __________________________________ Pamela L. Worthington Lawrence M. Doyle Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.