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HomeMy WebLinkAboutMinutes - 2007.04.17 - 36166 April 17, 2007 The meeting was called to order by Chairperson Douglas at 9:35 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Sue Ann Douglas, David Potts, Jim Nash, Bradford Jacobsen, Michael Gingell, Robert Gosselin, Marcia Gershenson, Dave Woodward, Tim Burns PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: CORPORATION COUNSEL John Ross, Assistance Corporation Counsel Joellen Shortley, Financial Attorney DRAIN COMMISSIONER John P. McCulloch, Drain Commissioner Kevin Larsen, Chief Deputy Drain Commissioner Joe Colaianne, Insurance Administrator Sherri Gee, Chief Administration FACILITIES MANAGEMENT David Ross, Director Mike Hughson, Property Manager HUMAN RESOURCES David VandeGrift, Analyst Jonathan DeRuska, Personnel Intern INFORMATION TECHNOLOGY Ed Poisson, Director PLANNING & ECONOMIC DEVELOPMENT Dan Hunter, Manager WASTE RESOURCE MANAGEMENT Whitney Calio, Environmental Program Coord. BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Sheryl Mitchell, Senior Analyst Pamela Worthington, Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Gingell moved approval of the minutes of March 27, 2007, as printed. Supported by Nash. Motion carried on a voice vote. PUBLIC COMMENT None AGENDA ITEMS 3OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Bradford Jacobsen Michael Gingell Robert Gosselin Marcia Gershenson Dave Woodward Tim Burns SUE ANN DOUGLAS Chairperson DAVID POTTS Vice Chairperson JIM NASH Minority Vice Chairperson Planning & Building Committee Page 2 April 17, 2007 1. DRAIN COMMISSIONER: DESIGNATION FO DRAIN COMMISSION AS COUNTY AGENCY FOR JOINT PROJECT BETWEEN OAKLAND COUNTY AND GENESEE COUNT Y FOR REGIONAL WATER SUPPLY SYSTEM FEASIBILITY STUDY The resolution authorizes Oakland County to participate in what is determined Phase 3 of an ongoing study for an alternative water supply in conjunction with the County of Genesee and potentially other counties in the region. The resolution authorizes the Oakland County Drain Commissioner to be designated and appointed as the “County Agency” for the project and as County Agency, would have all the powers and duties with respect to the project as are prov ided by law and especially by Act 342. All obligations incurred by the County Agency with respect to the project are not to exceed $125,000, unless otherwise authorized by the Oakland County Board of Commissioners. The Drain Commissioner, on behalf of th e County of Oakland, would be authorized to enter into a joint agreement with the County of Genesee and any other adjoining counties that may hereafter desire to participate in the project. The Drain Commissioner has been in contact with other counties as well to find out if other counties may be interested in pursuing this initiative together. Potts moved approval of the attached suggested resolution. Supported by Gosselin . Motion carried unanimously on a roll call vote. 2. DRAIN COMMISSIONER - RECLASSIFY SAFETY PROJECTS COORDINATOR POSITION TO NEW ISO AND SAFETY SYSTEMS COORDINATOR CLASSIFICATION The Drain Commissioner reviewed his department-s organizational structure in 2006, and a re - organization was presented to the Board of Commissioner s to improve efficiencies and enhance succession planning, which became effective 12/23/06. The volume of duties and responsibilities of the ISO 9000 Coordinator has decreased from implementation to maintenance, so that position was reclassified to Chief, Drain Administrative Services to consolidate several administrative services. Changes to a vacant position of Safety Projects Coordinator were not concluded at the time of the reorganization. After some discussion the Human Resources Department and the Drain Commissioner would like to combine the functions of ISO Coordination, Safety Management and Training into one classification titled ISO and Safety Systems Coordinator, Non -Exempt Overtime, reclassify the existing Safety Projects Coordinator position to a new classification and delete the ISO 9000 Coordinator classification. The resolution approves the creation of the ISO and Safety Systems Coordinator classification, overtime Non-Exempt, at salary grade 13. Additionally, the resolution authorizes th e reclassification of the PR-funded Safety Project Coordinator position to ISO and Safety Systems Coordinator, and the ISO-Coordinator and Safety Projects Coordinator classifications would be deleted. Nash moved approval of the attached suggested resolut ion. Supported by Jacobsen. Motion carried unanimously on a roll call vote. 3, PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION APPROVING PROJECT AREA AND PROJECT DISTRICT AREA (STRAITH HOSPITAL FOR Planning & Building Committee Page 3 April 17, 2007 SPECIAL SURGERY PROJECT) – CITY OF SOUTHFIELD The resolution reflects that the Oakland County Board of Commissioners certifies and approves the Project Area as designated by the EDC. The territory surrounding the designated Project Area will not be significantly affected by the Project beca use the surrounding territory is devoted to commercial/industrial uses. As there are less than 18 residents, real property owners or representatives of establishments located within the Project District Area, a Project Citizens District Council shall not be formed pursuant to Section 20(b) of the Act. The Project involves five operating rooms, pre-op, recovery and patient waiting areas to be replaced with new construction adjacent to the existing building of approximately 16,100 square feet. The estimated cost of the Project is $10.5 million. Potts moved approval of the attached suggested resolution. Supported by Woodward . Motion carried unanimously on a roll call vote. 4. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION CONFIRMING APPOINTMENT OF ADDITIONAL EDC DIRECTORS (STRAITH HOSPITAL FOR SPECIAL SURGERY PROJECT) – CITY OF SOUTHFIELD The resolution reflects that the Oakland County Board of Commissioners approves and confirms the appointments of Louis Pool and Ed Powers, who are r epresentative of neighborhood residents and business interests likely to be affected by the Straith Hospital for Special Surgery Project, to the Board of Directors of the Economic Development Corporation of the County of Oakland in accordance with Section 4(2) of the Act. Such additional Directors shall cease to serve when the Project is either abandoned or, if undertaken, is completed in accordance with the Project Plan. Jacobsen moved approval of the attached suggested resolution. Supported by Gershenson. Motion carried unanimously on a roll call vote. 5. MR #07083 – BOARD OF COMMISSIONERS – APPROVAL AND EXTENSION OF LEASE AGREEMENT FOR CATALPA PARK WITH THE CITY OF SOUTHFIELD, AS PART OF THE SOUTHFIELD HEALTH CENTER PROPERTY, PART OF PARCEL NOS. 24-13-426-001 AND 24-13-404-013 The resolution reflects that the Oakland County Board of Commissioners approves and authorizes an extension of the lease agreement between the County of Oakland and the City of Southfield for the approximately 25 acres of land of the Southfield Health Center property, which is located at 27725 Greenfield Road, Southfield, Michigan, commonly referred to as Catalpa Park, for recreational purposes. The lease would be in effect for the period of December 1, 2006, through November 30, 2007, for the sum of one ($1.00) per year. Potts moved to report to the full Board with the recommendation that the resolution be adopted. Supported by Woodward. Motion carried unanimously on a roll call vote. 6. DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF LEASE AGREEMENT WITH MICHIGAN BELL TELEPHONE COMPANY (AT&T) MICHIGAN), Planning & Building Committee Page 4 April 17, 2007 EQUIPMENT ROOM, OAKLAND COUNTY COURTHOUSE BASEMENT The Centrex System is the County’s main phone system, and the telephone company serves as the backup system for the County. The resolution approves and authorizes the execution of the lease agreement between the County of Oakland and the Michigan Bell Telephone Company (AT&T Michigan). Burns moved approval of the attached suggested resolution. Suppo rted by Gingell. Motion carried unanimously on a roll call vote. 7. WASTE RESOURCE MANAGEMENT – UPDATE ON SOLID WASTE MANAGEMENT COMMITTEE AND FUTURE ACTIVITY Whitney Calio was present to give a brief overview of what the Solid Waste Management Committee is doing. Currently, the Solid Waste Plan is something that’s supposed to be updated every five years. It’s been on hold from the State level in for the last several years. The last plan as passed by the Board of Commissioner in 2000, and the DEQ in 2003. The current plan is available for the commissioners to review, if they wish. In the fall the Solid Waste Management Committee will start working on their Solid Waste Plan. This committee is a 14-member committee utilized in the statute, which consists of four members of the solid waste industry, two representatives of environmental groups, one person each from the County, city and township government, one member of SEMCOG, one member of an industrial waste generator within the County and three ge neral public. Currently, all but one position is filled, but the General Government Committee is in the process of recommending someone to fill the vacancy of one environmental interest group representative. The members serve two-year terms. All of the committee meetings are open to the public. The committee has to approve the plan before it then moves to the Board of Commissioners. The main part of the plan is that it identifies that the County has disposal capacity for the non - hazardous solid waste solid waste generated in the County for a period of ten years or more at disposal areas that comply with applicable laws and rules. It also establishes goals and objectives for the handling of solid waste generated in Oakland County and selects an integrated solid waste management system which includes waste reduction, reuse, recycling composting and landfilling and identifies the responsible parties. It takes an inventory of the existing solid waste infrastructure in the County, including waste collection and disposal service providers, recycling service providers and yard waste collection service providers. The plan also designates solid waste facilities in the County and inventories solid waste facilities in Oakland County and surrounding counties. These may include landfills, transfer stations, waste processing plants and incinerators. The Plan authorizes export of Oakland County waste to other counties and the import of other counties’ waste into Oakland County (this must be reciprocated in other counties’ plans). Once the plan is finished, the plan goes out for a 90 -day public review period. During this time a public hearing is held and comment s are taken under consideration and applicable changes are made. Once the Solid Waste Management Planning Committee approves the plan, then the Board of Commissioners passes a resolution approving the plan, then the plan is sent to each of the local units of government in the County. Approval from 67% of those communities is required to send the plan to the Department of Environmental Quality for final approval. There is pending legislation that, if passed, would give the communities four months to respond, and if they don’t, their vote is not considered. Another Planning & Building Committee Page 5 April 17, 2007 thing that is being proposed is that only 20 percent of the counties do the plan each year. It’s a five-year cycle to complete all of the plans for the State of Michigan. Gingell moved to receive and file the two-page document that was submitted to the committee from Whitney Calio. Supported by Burns. Motion carried on a voice vote. CONSENT AGENDA - INFORMATIONAL ITEMS A. Facility Inspection report – Public Works Building – Commissioner Burns B. Facilities Management 2007 Capital Improvement Program Monthly Progress Report – March 2007 C. Macomb County Corporation Counsel – March 30, 2007 Letter to Ruth Johnson – Macomb County Solid Waste Planning Committee’s Recommended Amendments to the Macomb County Solid Waste Management Plan Jacobsen moved to receive and file the informational item s. Supported by Potts. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 10:34 a.m. __________________________________ __________________________________ Pamela L. Worthington Lawrence M. Doyle Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.