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HomeMy WebLinkAboutMinutes - 2007.05.15 - 36176 May 15, 2007 The meeting was called to order by Chairperson Douglas at 9:34 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Sue Ann Douglas, David Potts, Jim Nash, Michael Gingell, Robert Gosselin, Marcia Gershenson, Dave Woodward, Tim Burns PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: Bradford Jacobsen OTHERS PRESENT: CIRCUIT COURT Wendy Potts, Judge Kevin Oeffner, Court Administrator COMMUNITY & HOME IMPROVEMENT Kathy Williams, Housing Counselor FACILITIES MANAGEMENT David Ross, Director Dick Johnston, Manager Paul Hunter, Manager, Facilities Eng. INFORMATION TECHNOLOGY Greg Kwasnik, Project Manager MANAGEMENT AND BUDGET Art Holdsworth, Deputy Director Jack Smith, Chief of Purchasing PLANNING & ECONOMIC DEVELOPMENT Dan Hunter, Manager Mary Langhauser, Supervisor Nicole Thomson, Loan Officer Kevin Congdon, Office Assistant WASTE RESOURCE MANAGEMENT Bradley Hansen, Env. Prog. Coord. BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Sheryl Mitchell, Senior Analyst Nancy Wenzel, Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Gingell moved approval of the minutes of May 1, 2007, as printed. Supported by Nash. Motion carried on a voice vote. PUBLIC COMMENT None AGENDA OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Bradford Jacobsen Michael Gingell Robert Gosselin Marcia Gershenson Dave Woodward Tim Burns SUE ANN DOUGLAS Chairperson DAVID POTTS Vice Chairperson JIM NASH Minority Vice Chairperson Planning & Building Committee Page 2 May 1, 2007 A proposed add-on to the agenda was mailed to the committee members after the original packets went out. The item is titled, “Webcasting and Archiving Board and Standing Committee Meetings”. Chairperson Douglas indicated that this item would be added to the agenda as Item #6. There were no objections. AGENDA ITEMS 1. WASTE RESOURCE MANAGEMENT UNIT – RESOLUTION APPROVING THE PROVISIONS OF A BROWNFIELD PLAN FOR THE 4700 LAPEER ROAD PROJECT The resolution authorizes the adoption of the Plan to be carried out within the Township of Orion relating to the redevelopment of 4700 Lapeer Road located at M -24 and north of Brown Road. The property is an environmental hazard, and the Oakland County Brownfield Redevelopment Authority has reviewed and approved the plan to restore the environmental and economic viability of this parcel. A public hearing on the adoption of the Brownfield Plan approved by the Oakland County Brownfield Redevelopment Authority for 4700 Lapeer Road in Orion Township will be held on May 24, 2007, at 9:40 a.m., in the Board of Commissioners’ Auditorium, 1200 North Telegraph Road, Pontiac, Michigan. Gingell moved approval of the attached suggested re solution. Supported by Potts. Motion carried on a roll call vote with Jacobsen and Gosselin absent. 2. FACILITIES MANAGEMENT – ENGINEERING – AUTHORIZATION TO RECEIVE PROPOSALS FOR CONSTRUCTION MANAGER AND ARCHITECT/ENGINEERING SERVICES FOR DESIGN DOCUMENTATION, ESTIMATING AND FUTURE RENOVATIONS OF THE FORMER EXECUTIVE OFFICE, NORTH HEALTH, NORTH OFFICE, OAKLAND POINTE OFFICE BUILDINGS AND COURTHOUSE FOR FUTURE CIRCUIT COURT JUDGE Facilities Management is seeking committee authorization to receive proposal s for construction manager and architect/engineering services for future renovations of the former executive office, Health North, North Office, Oakland Pointe Office Buildings and accommodations for a future circuit court judge. Part of the plan is to consolidate all health services into the former Executive Office Building (EOB). Currently they are in three locations. The second part of the plan is to relocate Veteran’s Services and Co -Operative Extension Services (4H) from the North Office Building to the former North Health Office Building. The third part of the plan is to relocate Community Corrections from leased office space on Telegraph Road to the North Office Building. The fourth part of the plan is to relocate the Circuit Court’s Youth Assi stance Division from the Courthouse West Wing Extension to the Oakland Pointe Office Building to space planned to be vacated by Human Services. This move is a first step of a longstanding plan to relocate units of the court that directly support the Frien d of the Court (FOC) to the adjacent Oakland Pointe facility. It is possible that an additional Circuit Court Judge could be added to the court effective January 1, 2009. Part of this plan is to include detailed planning now to have space ready by this date. Facilities Management proposes to utilize County staff, supplemented by outside Architectural/ Engineering (AE) and Construction Manager Professionals to provide design documentation, Planning & Building Committee Page 3 May 1, 2007 estimating and future construction services for the renovation of t he former EOB, Health North, North Office, Oakland Pointe and courthouse facilities. Once firm project cost estimates are obtained, Facilities Management would return to the Planning & Building Committee with recommendations for approval of funding of each individual project. Gershenson moved approval of the Request for Authorization to Receive Proposals for the Future Renovations as described above. Supported by Gingell. Motion carried on a roll call vote with Jacobsen absent. 3. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION APPROVING PROJECT PLAN (STRAITH HOSPITAL FOR SPECIAL SURGERY PROJECT) – CITY OF SOUTHFIELD The Economic Development Corporation (EDC) of Oakland County recommends that the Board of Commissioners approve the Straith Hospital for Special Surgery Project, as required. The EDC has determined that the project is reasonable and necessary to effectuate the purposes of the Act. The Project Plan satisfies all of the requirements of the Act. The Project consists of the expansion and improvement of existing hospital facilities, including operating rooms, patient waiting areas and therapy. The approximate total project cost is $10,500,000, of which $9,065,000 are bonds to be issued. Nash moved approval of the attached suggested resolution. Supported by Potts. Motion carried on a roll call vote with Jacobsen absent. 4. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION – PRESENTATION ON FINANCING & BUSINESS LOANS Mary Langhauser gave a brief PowerPoint presen tation on the Small Business Administration (SBA) 504 Loan Program and the Tax-Exempt Revenue Bond Program. The SBA Loan Program is available to health, expanding for-profit businesses with a net worth of less than $7.5 million and an average annual net p rofit after tax of less than $2.5 million for the last few years. The available loan amounts range from $150,000 and $10 million, and 50% of the funding comes from a local bank; 40% comes from the SBA; and 10% comes from equity. If the business is a special facility, such as a gas station or a bowling alley, they have to put in more than 50%, and it reduces what the SBA contributes. Currently Oakland County has a very competitive rate at 6.29% fixed. Some advantages of an SBA 504 Loan are low down payment, long-term financing, fixed interest rate and 90% - 100% financing available. The Tax-Exempt Revenue Bond Program is available to manufacturing and non -profit businesses. This loan could be used for land acquisition and improvements; building construction, acquisition, expansion or renovation, or machinery and equipment. Some advantages of a Tax-Exempt Revenue Bond are attractive interest rates, up to 100% financing and financing needs over a three-year period. Ms. Langhauser showed some examples o f companies that have utilized these services. Commissioner Potts commended Mary on the work that she has done and praised the Planning & Economic Development Services Division for the services that they have rendered for many years. Planning & Building Committee Page 4 May 1, 2007 Potts moved to receive and file the documents that were handed out on the SBA 504 Loan and the Tax-Exempt Revenue Bond Programs. Supported by Gershenson. Motion carried on a voice vote. 5. MR #07080 – BOARD OF COMMISSIONERS – COUNTY POLICY ON SCREENING EMPLOYEES OF CONTRACTORS AND SUB CONTRACTORS FOR ILLEGAL IMMIGRANTS AND UNDOCUMENTED WORKERS (POSTPONED FROM MAY 1, 2007 MEETING) Michigan has an estimated 150,000 immigrants living within the State illegally. Michigan and Oakland County are suffering from an economic recession with legal residents and aliens having difficulty gaining employment. This resolution reflects that the Oakland County Board of Commissioners establishes a policy on screening employees of contractors and subcontractors for illegal immigrants and undocumented workers. Commissioner Burns distributed a proposed amended resolution. Chairperson Douglas expressed that the proposed amendments are so extensive that they make the resolution a brand new resolution. She suggested that Commissioner Burn s reintroduce the proposed amended resolution as a new resolution at the next Board meeting. Commissioner Burns indicated that he would like these amendments passed today, and then they could discuss how to proceed from there. Woodward moved to report to the full Board with the recommendation that the resolution be amended by incorporating all of the changes in the proposed amended resolution that Commissioner Burns had distributed to the committee today. Supported by Gershenson. Commissioner Potts expressed his concerns that there are conflicts between a Senate Bill, the House Bill and other issues that need to be part of the debate and discussion. He would like to get information about what the House and Senate is doing with regard to this is sue, and he would like to meet with Oakland County Corporation Counsel and his colleagues to see if they could come up with something that might give the Board of Commissioners a comfort level on this important issue. Chairperson Douglas suggested this item be postponed until the June 5th meeting or the July 10th meeting, if issues have not been resolved by the June 5 th meeting. There were no objections. Chairperson Douglas appointed Commissioner Potts, Commissioner Burns and herself to the Contractor and Legal Employee Study Group. 6. WEBCASTING AND ARCHIVING BOARD AND STANDING COMMITTEE MEETINGS Miscellaneous Resolution #07084 was passed on April 26, 2007. The resolution reflected that the Oakland County Board of Commissioners supports providing live web casting and archiving of all Board of Commissioners’ board and standing committee meetings, and it directed the Commissioners’ staff and the Planning and Building Committee to pursue this project with the Oakland County Information Technology D epartment. Information Technology submitted a Project Scope and Approach for the committee’s information today. Greg Kwasnik gave a brief overview of the Project Scope and Approach for the BOC Web casting project. He indicated that Planning & Building Committee Page 5 May 1, 2007 since they are looking at live web casting of all the committee meetings, as well as the Board meetings in the auditorium, they are looking at both fixed cameras as well as a camera crew. They will send out Request For Proposals (RFPs) for both of those options. He mentioned that because Committee Room A is quite small, fixed cameras would probably be the only option for that room. Information Technology is seeking direction in determining the requirements for the project and authorization to prepare and issue RFPs for provi ding this service. The business objective of the project is to web cast and archive all Board of Commissioners’ Board and standing committee meetings to improve service and increase public access to County government. All County residents and businesses would have full access through the Internet, using their personal computers or library computers at their convenience. Chairperson Douglas suggested that since the files are so large, archiving for six months to a year would be feasible. If someone wanted to access a meeting prior to that, they could have DVDs available. She mentioned that there will be a resolution at the next Planning & Building Committee meeting to authorize Information Technology to pursue RFPs for the various options. Gosselin moved to receive and file the documents received on the Web Casting and Archiving Board and Standing Committee Meetings. Supported by Nash. Motion carried on a voice vote. CONSENT AGENDA - INFORMATIONAL ITEMS B. Facilities Management 2007 Capital Impro vement Program Monthly Progress Report – April 2007 C. Facilities Management – Green Certification Process Article Chairperson Douglas removed Item A from the Consent Agenda for discussion, as Kathy Williams was present to answer any questions about it. There were no objections. Gingell moved to receive and file Items B and C. Supported by Potts. Motion carried on a voice vote. A. Economic Development & Community Affairs Department – Community and Home Improvement Division – FY 2007 Housing Counseling Grant Application Commissioner Gershenson commended Ms. Williams’ department for the foreclosure seminars. She indicated that they were very impressive and helpful to the residents who are facing that, and she asked that Ms. Williams talk about the meeting that was held in Lansing. Ms. Williams indicated that there was a meeting held last week, and more than 1500 people from across the State of Michigan were there to advocate for affordable housing. Statistics showed that In January there was a decrease in homelessness, the most in ten years, with their plan to reduce homelessness. Commissioner Gershenson moved to receive and file Item A. Supported by Gingell. Planning & Building Committee Page 6 May 1, 2007 Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at 11:07 a.m. ___________________________________ __________________________________ Pamela L. Worthington Lawrence M. Doyle Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.