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HomeMy WebLinkAboutMinutes - 2007.06.05 - 36180 June 5, 2007 The meeting was called to order by Chairperson Douglas at 9:34 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Sue Ann Douglas, David Potts, Jim Nash, Bradford Jacobsen, Michael Gingell, Robert Gosselin, Dave Woodward, Tim Burns PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: Marcia Gershenson OTHERS PRESENT: CIRCUIT COURT Kevin Oeffner, Court Administrator DRAIN COMMISSIONER Joseph Kozma, Manager Karen Warren, Civil Engineer EXECUTIVE OFFICE Robert Daddow, Deputy County Executive FACILITIES MANAGEMENT David Ross, Director Mike Hughson, Property Management Paul Hunter, Manager, Facilities Eng. INFORMATION TECHNOLOGY Greg Kwasnik, Project Manager MANAGEMENT AND BUDGET Laurie VanPelt, Director Jack Smith, Chief of Purchasing PLANNING & ECONOMIC DEVELOPMENT Mary Langhauser, Supervisor WASTE RESOURCE MANAGEMENT Whitney Calio, Environmental Prog. Coord. OAKLAND COUNTY BAR ASSOCIATION Lisa Studig Eliot, Executive Director AXE & ECKLUND John R. Axe, President COMMUNITY MENTAL HEALTH AUTH. Mary Griffiths, Director, Administration BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Sheryl Mitchell, Senior Analyst Pamela Worthington, Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Gosselin moved approval of the minutes of May 15, 2007, as printed. Supported by Gingell. Motion carried on a voice vote. PUBLIC COMMENT None OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Bradford Jacobsen Michael Gingell Robert Gosselin Marcia Gershenson Dave Woodward Tim Burns SUE ANN DOUGLAS Chairperson DAVID POTTS Vice Chairperson JIM NASH Minority Vice Chairperson Planning & Building Committee Page 2 June 5, 2007 AGENDA ITEMS 1. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – WASTE RESOURCE MANAGEMENT – MICHIGAN GREEN SCHOOLS PROGRAM The Michigan Green Schools Program, which was enacted in 2006, is a program that encourages public and private schools to take steps towards being more environmentally and ecologically friendly. Oakland County Waste Resource Management has been asked to manage this program for the Oakland County public and private schools. There is no additional cost to Waste Resource Management to manage this program. The law states that a county can designate either a county department or the county’s Intermediate School District to manage this program. The resolution designates Oakland County Waste Resource Management as the manager for the Michigan Green Schools Program in Oakland County. Sheryl Mitchell inquired as to whether it was possible for Waste Resource Management to work with the commissioners and the schools to have a celebration at the end of the year for the schools that have been designated as a “Green School”. Ms. Calio said that it could be possible to do that. Chairperson Douglas indicated that Ms. Calio should coordinate with Ms. Mitchell on that. Commissioner Potts suggested that there should be some kind of incentive for the schools to participate in the Michigan Green Schools Program. Gingell moved approval of the attached suggested re solution. Supported by Nash. Motion carried on a roll call vote with Gershenson absent. 2. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION – RESOLUTION APPROVING PROJECT PLAN (THE BHARATIYA TEMPLE PROJECT) – CITY OF TROY The Economic Development Corporation of Oakland County (EDC) recommends that the Board of Commissioners approve the Bharatiya Temple Project Plan, as required. The EDC has determined that the project is reasonable and necessary to effectuate the purposes of the Act. The Project Plan satisfies all of the requirements of the Act regarding project plans, and a letter of credit issued by a financial institution acceptable to th e EDC will be available to pay debt service. The Project consists of the extension of the current structure with the addition of classrooms, banquet hall and a larger prayer hall. The prayer hall will be done with private funds. The total project cost is $9.3 million, of which $4.3 million are bonds to be issued. Burns moved approval of the attached suggested resolution. Supported by Nash. Motion carried on a roll call vote with Gershenson absent. Gosselin moved to set a public hearing on June 14 th, at 9:45 a.m. Supported by Jacobsen. Motion carried on a roll call vote with Gershenson absent. 3. BUILDING AUTHORITY – RESOLUTION APPROVING SUBLEASE IN CONNECTION WITH THE OAKLAND COUNTY COMMUNITY MENTAL HEALTH AUTHORITY HOUSING Planning & Building Committee Page 3 June 5, 2007 PROJECT LOCATED IN OAKLAND COUNTY, MICHIGAN The Oakland County Building Authority entered into a contract with the County of Oakland to acquire various facilities, which will be subleased by the Oakland County Community Mental Health Authority of the County of Oakland. The resolution approves the sublease between the County of Oakland and the Oakland County Community Mental Health Authority. Gingell moved approval of the attached suggested resolution. Supported by Nash. Motion carried on a roll call vote with Gershenson absent. 4. FACILITIES MANAGEMENT – REQUEST TO NEGOTIATE LEASE WITH THE OAKLAND COUNTY BAR ASSOCIATION The Department of Facilities Management is requesting authorization from the Planning & Building Committee to negotiate a lease with the Oaklan d County Bar Association. Presently the Bar Association members utilize jury rooms and conference rooms wherever they are available in the courthouse for resolution of discovery issues and settlement conferences. Oakland County Circuit Court Administration recommends that the County should provide specific office space for use by the Bar Association members for resolution of minor case issues outside the courtroom. This would result in more efficient use of courtroom time, case management, document management and reduced jury costs. The Bar Association would like to lease approximately 913 square feet of office space on the first floor of the west wing extension of the courthouse. The Bar Association would pay rent based on the County’s present and future gross cost rates per square foot and provide its own furniture, telephones, computers, fax machines, etc. Rent paid to the County would include payment of janitorial service, normal courthouse security and all utilities except telephone service. Potts moved to authorize the negotiation of a lease by Facilities Management with the Oakland County Bar Association. Supported by Jacobsen. Motion carried on a roll call vote with Gershenson absent. 5. FACILITIES MANAGEMENT – ENGINEERING – MAINLAND DRAIN STUDY – PHASE II AND III PROJECT REPORT The Board of Commissioners passed Miscellaneous Resolution #05279 dated December 8, 2005, to authorize a project to study the Mainland Drain, which flows through the Service Center, and bring recommendations to improve flow and eliminate flooding. The Oakland County Drain Commissioner’s Office (OCDC) Facilities Management/Engineering collaborated together to define the scope of the study and identify the ultimate goals for the project. There were two progress meetings held to review information presented by the engineering firm of Orchard, Hiltz & McCliment, Inc. (OHM) regarding flooding, impacts to the natural resources on the campus and solutions to drainage problems. The final study was submitted to OCDC on Dece mber 5, 2006. The study recommends several improvements to the two existing watercourses on the County campus to improve drainage and preserve natural features. The total projected project cost is $3,228,533, substantially lower than the conceptual combined Capital Improvement Program (CIP) cost estimate of $8,765,000. Potts moved to receive and file the Mainland Drain Study Phases II and III Project. Supported by Gosselin. Planning & Building Committee Page 4 June 5, 2007 Motion carried on a voice vote. CONSENT AGENDA - INFORMATIONAL ITEMS A. Brownfield Redevelopment Authority Board Minutes of November 9, 2006 B. Economic Development & Community Affairs – Marketing & Communications/Arts & Culture – FY 2008 Michigan Council for Arts and Cultural Affairs Administration Program Grant Application C. Economic Development & Community Affairs department – Planning & Economic Development Services – 2007 Rouge Green Corridor Identity Demonstration Project – Phase 2 Grant Application D. Oakland County Building Authority – Minutes of February 14, 2007 E. Oakland County Building Authority – Minutes of March 14, 2007 F. Oakland County Building Authority – Minutes of April 11, 2007 Jacobsen moved to receive and file the Information al Items on the Consent Agenda. Supported by Gingell. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 10:16 a.m. ___________________________________ __________________________________ Pamela L. Worthington Lawrence M. Doyle Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.