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HomeMy WebLinkAboutMinutes - 2007.07.26 - 36196MIKE ROGERS Chairperson EILEEN KOWALL Vice Chairperson HELAINE ZACK Minority Vice Chairperson July 26, 2007 Chairperson Rogers called the meeting of the Finance Committee to order at 9:02 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Mike Rogers, Eileen Kowall, Helaine Zack, Sue Ann Douglas, Hugh Crawford, Tom Middleton, Christine Long , Jeff Potter, David Woodward, Tim Greimel COMMITTEE MEMBERS ABSENT WITH NOTICE David Coulter OTHERS PRESENT AVIATION Karl Randall, Manager CIRCUIT COURT Pamela Davis, Manager DRAIN COMMISSIONER Phil Sanzica, Chief Engineer EXECUTIVE OFFICE Bob Daddow, Deputy FISCAL SERVICES Tim Soave, Manager Nancy Fournier, Chief LaVerne Smith, Supervisor Holly Conforti, Supervisor Leo Lease, Analyst Prentiss Malone , Analyst Nancy Falardeau, Analyst HUMAN RESOURCES Nancy Scarlet, Director Dana Cosby, Analyst MANAGEMENT AND BUDGET Laurie Van Pelt, Director PLANNING & ECONOMIC DEV. Dan Hunter, Manager SHERIFF Michael McCabe, Undersheriff Chuck Snarey, Major Dale Cunningham, Business Manager BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Harvey Wedell, Sr. Analyst Sheryl Mitchell, Sr. Analyst Jim Cavanaugh, BOC Li aison Helen Hanger, Sr. Committee Coordinator OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Sue Ann Douglas Hugh D. Crawford Tom Middleton Christine Long Jeff Potter David Coulter David Woodward Tim Greimel FINANCE COMMITTEE Page 2 July 26, 2007 APPROVAL OF THE PREVIOUS MINUTES Potter moved approval of the minutes of July 12, 2007 as printed. Supported by Crawford. Motion carried on a voice vote. PUBLIC COMMENT None. 5. FY 2007/FY 2008 C ONTINGENCY REPORT The previous Contingency Fund report was corrected to indicate that the Equalization Contract with the City of Birmingham and creation of one Equalization Field Supervisor would have no impact on Contingency so that the balance at that time was $402,536 rather than $310,221. With the addition of an appropriation through the 2nd Quarter Financial Forecast and Budget Amendments of $261.910, the Contingency balance now stands at $466,446. Long moved to receive and file and Contingency Report dated July 23, 2007. Supported by Middleton. Motion carried on a voice vote. REGULAR AGENDA 6. CIRCUIT COURT/FAMILY DIVISION 2007 JUVENILE DRUG COURT – JUVENILE JUSTICE AND DELINQUENCY PREVENTION ACT – GRANT ACCEPTANCE The Circuit Court is requesting authorization to accept a n $187,500 grant from the Michi gan Family Independence Agency Bureau of Juvenile Justice – Juvenile Justice Grant Unit for the period June 1, 2007 through December 23, 2007. One part-time, non-eligible Special Revenue Client Transporter position will be continued in the Family Division/Court Services unit to transport identified youth and family members to and from identified program related activities. Funding will also provide for mental health treatment, consultation services, training and supplies, incentives, etc. Administrative and support costs anticipated to be incurred of $1,280 are not recoverable under the grant. Zack moved approval of the attached suggested Fiscal Note. Supported by Greimel. Motion carried unanimously on a roll call vote with Coulter and Woodward absent. 7. MR #07173 - SHERIFF’S OFFICE – CONTRACT FOR LAW ENFORCEMENT SERVICES AT THE MICHIGAN RENAISSANCE FESTIVAL – 2007 SEASON The Sheriff is requesting authorization to contract with the Michigan Renaissance Festival to provide law enforcement services for the Festival during the period of August 13, 2007 through October 1, 2007. Rates charged will be consistent with those established by MR #03265. Contracted revenue and expenditures for FY 2007 of $58,274 are included in the budget. Long moved approval of the attached suggested Fiscal Note. Supported by Kowall. Motion carried unanimously on a roll call vote with Coulter and Woodward absent. FINANCE COMMITTEE Page 3 July 26, 2007 8. DEPARTMENT OF CENTRAL SERVICES – OAKLAND/SOUTHWEST AIRPORT – GRANT PROGRAM ACCEPTANCE – REHABILITATION OF TAXIWAY CONNECTOR The Oakland/Southwest Airport is requesting authorization to accept a Michigan Department of Transportation Grant for Federal funds of $55,200 and State funds of $12,075, with a required local grant match of $1,725 for a project cons isting of rehabilitation of the taxiway connector. Grant match funding is available within the Airport Fund. Middleton moved approval of the attached suggested Fiscal Note . Supported by Crawford. Motion carried unanimously on a roll call vote with Coulter and Woodward absent. 9. MR #07170 – DRAIN COMMISIONER – RESOLUTION TO AUTHORIZE EVERGREEN FARMINGTON SEWAGE DISPOSAL SYSTEM – CITY OF LATHRUP VILLAGE FOOTING DRAIN HOUSELEAD REHABILITATION PROJECT The Drain Commissioner is requesting authorizatio n to establish the Evergreen Farmington Sewage Disposal System City of Lathrup Village Footing Drain Houselead Rehabilitation Project and to proceed with the project contract with the City of Lathrup Village. The project consists of constructing urgently needed sewage disposal facilities constituting a part of the Evergreen and Farmington Sewage Disposal System to provide sewage disposal services to promote the public health and welfare of the residents. The estimated project cost is $1,998,400 with a 30 year and upwards period of useful life. The Village will pay for the project in cash from available funds, less any grants or other funds that become available. Mr. Sanzica explained that the project involves going into homes and building and/or instal ling sump pumps where necessary to address sewer system overflows. Communities were notified of the Drain Commissioners’ concerns in this matter and problem areas were identified through metering. Home owners were asked whether they had a sump pump, wal kout basement, etc. Preliminary surveys were done and qualified contractors were chosen to go in and perform this work. Public meetings were held to present the project. This work is being performed in several other communities. The Drain Commissione r has used a project completed by Auburn Hills for one of its subdivisions as the model for this program. The City was able to reduce overflow to the system by 40%-50%. Douglas moved approval of the attached suggested Fi scal Note. Supported by Greimel. Motion carried unanimously on a roll call vote with Coulter and Woodward absent. 10. MR #07171 – DRAIN COMMISIONER – RESOLUTION TO AUTHORIZE EVERGREEN FARMINGTON SEWAGE DISPOSAL SYSTEM – WEST BLOOMFIELD TOWNSHIP FOOTIN G DRAIN/HOUSELEAD REHABILITATION PROJECT The Drain Commissioner is requesting authorization to establish the Evergreen Farmington Sewage Disposal West Bloomfield Township Footing Drain/Houselead Rehabilitation Project and to proceed with the contract with West Bloomfield Township for the project. The project consists of constructing urgently needed sewage disposal facilities constituting a part of the Evergreen and Farmington Sewage Disposal System to provide sewage disposal services to promote the public health and welfare of the residents. The estimated project cost is $970,000 with a 30 year and upwards period of useful life. The Township will pay for the project in cash from available funds , less any grants or other funds that become available . Long moved approval of the attached suggested Fiscal Note. Supported by Potter. Motion carried unanimously on a roll call vote with Coulter and Woodward absent. FINANCE COMMITTEE Page 4 July 26, 2007 11. MR #07172 – DRAIN COMMISSIONER – SOFTWARE LAKE CAPITAL IMPROVEMENT BONDS, SERIES 2007 BOND RESOLUTION The Drain Commissioner is requesting that the Board of Commissioners pledge the County’s full faith and credit to issue bonds to acquire, construct and install sewage disposal system facilities by extending the Clinton -Oakland Sewage Disposal System in the Charter Township of Springfield. The estimated project cost is $2,820,000 with a period usefulness to be not less than 30 years. The Bonds shall bear an interest rate not to exceed 5% per annum. No budget amendment is required. Mr. Middleton explained that this project will replace an outdated wastewater treatment plant that services over 200 units in the community. A State of Michigan grant will cover 90% of the design cost. Middleton moved approval of the attached suggested Fiscal Note. Supported by Douglas. Motion carried unanimously on a roll call vote with Coulter absent. 12. DEPARTMENT OF INFORMATION TECHNOLOGY – JAIL VISITATION ADDITION PROJECT (EQUIPMENT PURCHASE FOR VIDEO VISITATION) Information Technology is requesting authorization to proceed with the Jail Visitation Addition Project by contracting with SKC Communications Products, Inc., to supply the necessary equipment for video visitation purposes at a cost of $635,602. Mr. Cunningham explained that this project was begun after the Sheriff’s Administration had moved out of the jail. Originally, the visitation area was to be expanded to better accommodate the number of staff and people that utilized the area. After looking at video visitation it was determined tha t this is the wave of the future and the building project was reduced while the video visitation component was increased. It is anticipated that use of the system will expand over time, with the potential of it being utilized from homes. Commissioner Middleton reported that he had sat o n the committee to select the architect and the construction manager and they found that only a few architects worked with video visitation. The shift in the project will also help to address security issues. Commissioner Zack asked if people could still have live visits with inmates. Commissioner Rogers asked what the original cost breakdowns were for the building component and the video visitation component. He also asked if these video conversations would be tapes a nd archived and whether they were admissible in court. Mr. Cunningham indicated that he would have to review the original project budget of $6.2 million to find out what the break down was for the various building components and the video visitation compo nent. Undersheriff McCabe explained that the main jail would provide only video visitation. For now, the satellite facility will continue live contact. Currently the Sheriff can record inmate phone conversations and inmates are warned that these conversations may be taped. This same warning will be put in place if the decision is made to tape video visitation conversations. All tapes can be used as admissible evidence. Visits are monitored now by staff but the Sheriff does not have enough staff to monitor every visit. There are 12 deputies currently assigned to visitation who also double as recreation officers. Those positions will continue to be maintained. Some will continue to be used for recreational purposes and others will be assigned to s taff the new trusty building to avoid hiring additional staff. FINANCE COMMITTEE Page 5 July 26, 2007 Mr. Pence explained that the new system will be available in each cell block, eliminating the need for the housing unit officer to pull the inmate and give custody over to the visitation o fficer who would then transport the inmate to visitation. Middleton moved to recommend approval of the attached suggested Fiscal Note. Supported by Kowall. Motion carried unanimously on a roll call vote with Coulter absent. COMMUNICATIONS A letter from the Michigan Department of Health and Human Services was added to the Communications without objection. A. Department of Management and Budget / Purchasing Division – Contract Exception Reports for the Months of May and June, 2007 – Item “E” Mr. Hunter passed out the Oakland County Economic Outlook Final Report for 2007 -2009. He explained that Planning and Econ omic Development has retained the University of Michigan for the last 22 years as a sole source vendor. U of M is nationally known and is part of a group that does national forecasting. They do long -term forecasting for SEMCOG every 4 -5 years of 11 industries. For Oakland County they do detailed, short -term forecasting in 65 different categories and employment projections. Each year the County asks them to do specialized research , such as various rankings. He noted that i f this contract were bid out to another vendor, blending 22 years of U of M forecasting with different source data could be a problem. B. Department of Health and Hu man Services/Health Division – 2007 Oakland County Volunteer Training Program Grant Application C. State of Michigan Department of Human Services July 16, 2007, Letter Providing Rates Retroactive to January 1, 2007 for State Wards Zack moved to receive a nd file Communications A – C. Supported by Kowall. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committe e, the meeting was adjourned at 9:43 a.m. ________________________ _______________________________ Helen A. Hanger Lawrence M. Doyle Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.