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HomeMy WebLinkAboutMinutes - 2007.08.06 - 36197CHRISTINE LONG Chairperson MICHAEL GINGELL Vice Chairperson MATTIE MCKINNEY HATCHETT Minority Vice Chairperson August 6, 2007 Chairperson Long called the meeting of the General Government Committee to order at 9:30 a.m. in Committee Room A, Commissioners’ Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Christine Long, Michael Gingell, Mattie McKinney Hatchett, Hugh D. Crawford, Eileen Kowall, Jeff Potter, Bradford Jacobsen, David Potts, Vincent Gregory, George Suarez, Jim Nash and Tim Greimel COMMITTEE MEMBERS ABSENT: None OTHERS PRESENT EXECUTIVE OFFICES Robert Daddow, Deputy County Executive Phil Bertolini, Deputy County Executive/CIO HEALTH & HUMAN SERVICES Thomas Gordon, Ph.D., Director HUMAN RESOURCES Judy Fandale, Retirement Supervisor INFORMATION TECHNOLOGY Ed Poisson, Director Scott Oppmann, Manager Janette McKenna, Chief Pat Coates, Administrator, CLEMIS LIBRARY BOARD Laura Mancini, Director MANAGEMENT AND BUDGET Art Holdsworth, Deputy Director PARKS AND RECREATION COMM. Dan Stencil, Executive Officer Jon Noyes, Landscape Designer FOC – CITIZENS’ ADVISORY COMM. Dr, Patricia Armstrong, Chairperson Dave Taylor, Vice-Chairperson Jim Thienel STRATEGIC PUBLIC AFFAIRS Mike Frederick, Lobbyist APPLICANTS FOR CMHA Dr. Robert J. Klotz Dr. Mary Jo Burke APPLICANTS FOR LIBRARY BOARD John Chambers Christine Ayar Jeff Kaelin Don Jensen BOARD OF COMMISSIONERS Lawrence Doyle, Administrative Director OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858-0100 FAX (248) 858 -1572 GENERAL GOVERNMENT COMMITTEE Hugh D. Crawford Eileen Kowall Jeff Potter Bradford Jacobsen David Potts Vincent Gregory George Suarez Jim Nash Tim Greimel GENERAL GOVERNMENT COMMITTEE Page 2 August 6, 2007 OTHERS PRESENT, CONTINUED BOARD OF COMMISSIONERS Jim Cavanaugh, Commissioner Liaison Sheryl Mitchell, Senior Analyst Pamela Worthington, Committee Coordinator PUBLIC COMMENT Mr. Frederick, Lobbyist, Strategic Public Affairs, gave a brief update on House Bill 4852, which was introduced by Representative George Cushingberry. He indicated that Representative Cushingberry revised Bill 4852 by decreasing the amount of the Public Safety Charge from $1.35 to $1.27. If this legislation passes, the bill would amend the Emergency Telephone Service Enabling Act, 1986 PA 32, to impose a $1.27 per month fee on communication services capable of accessing, connecting with, or interfacing with a 9-1-1 system by means of a local telephone device or cellular telephone service. The charge would be imposed on the consumers and collected and remitted to the state by the service sup plier. The charge would have to be listed separately on the bill. This charge would be in addition to the monthly 29- cent Commercial Mobile Radio Service (CMRS) charged to cellular phone users to fund 9 -1-1 services, as well as the monthly surcharge imposed on landline phones by most counties and the technical charge on landline phones imposed by service providers. The CMRS fee is primarily distributed to the Michigan State Police, counties, and public safety answering points . Dr. Patricia Armstrong, Chairperson, Friend of the Court Citizens’ Advisory Committee, indicated that since the General Government Committee will be interviewing individuals to fill a seat on the Friend of the Court Citizens’ Advisory Committee, she distribute d a portfolio with information including the committee’s By-Laws. PLEDGE OF ALLEGIANCE APPROVAL OF THE PREVIOUS MINUTES Crawford moved approval of the previous minutes of July 23, 2007 as printed. Supported by Suarez. Motion carried on a voice vote. AGENDA ITEMS 1. BOARD OF COMMISSIONERS – INTERVIEWS FOR APPOINTMENT TO THE OAKLAND COUNTY COMMUNITY MENTAL HEALTH AUTHORITY Two individuals had applied for the Oakland County Community Mental Health Authority for the Mental Health Provider seat. Dr. Klotz was interviewed at 9:35 a.m. Dr. Burke was interviewed at 9:52 a.m. Crawford moved to report to the full Board with the recommendation that Dr. Robert J. Klotz be appointed to the Oakland County Community Mental Health Authority to fill the Provider of Mental Health Services seat. Supported by Nash. Motion carried unanimously on a roll call vote. GENERAL GOVERNMENT COMMITTEE Page 3 August 6, 2007 2. BOARD OF COMMISSIONERS – INTERVIEWS FOR APPOINTMENTS TO THE LIBRARY BOARD Five individuals had applied for the Library Board, including the two incumbents, whose terms are expiring this year. Mr. Chambers was interviewed at 10:00 a.m. Mr. Philo had called last Friday, August 3rd to inform the committee coordinator that his mother was hospitalized in upstate New York, and he would not be able to appear for his interview today. Mr. Kaelin was present, so he was interviewed at 10:30 a.m. During his interview, he had informed the committee that he was withdrawing his application, and he recommended that the committee reappoint the current members. Since Mr. Jensen was present, he was interviewed next, at 10:34 a.m. Ms. Ayar had called to say she was running about five minutes late. AGENDA Chairperson Long suggested moving Item #8 up on the agenda to consider at this time, while they were waiting for the last applicant to arrive. There were no objections. 8. BOARD OF COMMISSIONERS – REVIEW APPLICATIONS FOR RETIREMENT BOARD Two applications were received to fill the vacancy on the Retirement Commission due to the resignation of Van E. Conway. Gregory moved to interview all applicants at the August 20th General Government Committee meeting. Supported by Crawford. Motion carried unanimously on a roll call vote. AGENDA Chairperson Long suggested moving Item #7 up on the agenda to consider at this time, since the presenters were present, and the last applicant had not arrived yet. There were no objections. 7. CAPITAL COOPERATIVE INFRASTRUCTURE REVOLVING FUND (CCIRF) PRESENTATION Art Holdsworth gave a brief overview of the Capital Cooperative Infrastructure Revolv ing Fund (CCIRF). In 2005, the Oakland County Board of Commissioners adopted Miscellaneous Resolution #05225, which established the Capital Cooperative Infrastructure Revolving Fund (CCIRF) with monies from the Revenue Sharing Reserve Fund. The purpose o f this fund is to set aside monies for various infrastructure and cooperative projects between the County and its cities, villages and townships (CVTs). One of these projects is the funding of business case studies for CVTs who are interested in exploring privatization and other intergovernmental cooperation initiatives that will generate long-term reductions in expenditures, revenue enhancements and/or cost avoidances. CVTs interested in applying for CCIRF consulting assistance must follow a formal application process. The applications are submitted to a Review Committee who prioritizes them and determines acceptance. They are required to give the Board of Commissioners an update The CCIRF consulting assistance project had $210,000 set aside in FY06 and $450,000 set aside in FY07. Currently, there is $460,000 remaining to fund current and future collaborative studies. For the 2008 and 2009 fiscal years there is $450,000 set aside for each year. Over the past two GENERAL GOVERNMENT COMMITTEE Page 4 August 6, 2007 years they have completed two projects, two are in process and a fifth is in the planning stage. Oakland County received a Best Project Award and a Best in Category Award from NACo thi s year for their CCIRF studies. Art Holdsworth thanked the commissioners for their efforts in getting the CCIRF projects off the ground and getting their communities involved. Commissioner Potts encouraged his fellow commissioners to talk to their communities about the CCIRF program. 2. BOARD OF COMMISSIONERS – APPOINTMENTS TO THE LIBRARY BOARD Ms. Ayar was interviewed at 11:03 a.m. AGENDA Chairperson Long suggested postponing consideration of the appointments to the Library Board so that the presenters for the other items would not have to wait during committee deliberation and discussion. There were no objections. 3. PARKS AND RECREATION – SUPPORT FOR ENTRANCE INTO THE USE AGREEMENT WITH THE ROAD COMMISSION FOR OAKLAND COUNTY REGARDING THE LYON OAKS WETLAND MITIGATION PROJECT The Road Commission for Oakland County (RCOC) from time to time constru cts roads through wetland areas, and accordingly, is required to mitigate the wetlands taken in accordance with state and federal wetlands mitigation standards. The RCOC approached Oakland County Parks and Recreation to identify locations within their parks system which would be appropriate for wetland mitigation. The County owns property commonly referred to as the Lyon Oaks Natural Area (the Site), located within the Lyon Oaks County Park. The County, on behalf of the RCOC, is willing to construct a wetland at the Site within Section 1, Lyon Township, and to enter into a Conservation Easement with the Michigan Department of Environmental Quality (MDEQ) in an attempt to assist the RCOC in receiving mitigation credits for the benefit of the RCOC. Oakland County Corporation Counsel has drafted a use agreement with the counselors for the RCOC regarding the Lyon Oaks Wetland Mitigation Project. The proposed use agreement stipulates the funding for the proposed project be provided by the RCOC. The project i nvolves approximately 20 total acres of natural area to be used by the Lyon Oaks Nature Center, including the creation of 13 acres of wetland within the Site. The purpose of the proposed project is to improve access to recreational and educational opportu nities in restored natural areas for all residents of Oakland County. The resolution reflects that the Oakland County Board of Commissioners supports the entrance into the Land Use Agreement between the County of Oakland and the RCOC regarding the Lyon Oaks Wetland Mitigation Project. Crawford moved approval of the attached suggested resolution. Supported by Jacobsen. Motion carried unanimously on a roll call vote. 4. INFORMATION TECHNOLOGY – REQUEST TO EXTEND THE EMERGENCY TELEPHONE OPERATIONS SURCHARGE GENERAL GOVERNMENT COMMITTEE Page 5 August 6, 2007 Senate Bills 410 and 411 are currently pending in the Michigan Legislature that would amend the Emergency Telephone Service Enabling Act and enable a county board of commissioners to authorize an operational surcharge on all communication devices c apable of accessing 9-1-1 through December 31, 2011. The Bills would also enable a state -wide surcharge on all communication devices capable of accessing 9-1-1 distributed under an existing State formula. The provisions of the amended legislation include s an opportunity for a county board of commissioners to review the amount of operational surcharge it has authorized by April 1 of each year and adjust the amount effective July 1 of that year. The provisions of the proposed amended legislation require that a county advise the Michigan Public Services Commission of its intended initial surcharge rate effective January 1, 2008, by September 15, 2007. The existing wire line charge would cease on December 31, 2007, absent the approval by the Board of Commissioners, regardless of the extension of the underlying state legislation. The resolution reflects that the Oakland County Board of Commissioners, pursuant to and pending passage of Michigan Senate Bills 410 and 411, authorizes the extension of the ope rational surcharge per communications device for the period of January 1, 2008 through December 31, 2009, in the amount of $.28 per communications device to cover the operations and necessary provisions of the Radio Communications Fund, including $.19 per communications device to cover radio operations plus another $.09 per communications device for the IP -based call-taking equipment; with the amount of operational surcharge to be evaluated prior to April 1 of each year and revised as appropriate and necessary. Ms. Coates indicated that the last WHEREAS paragraph should be deleted because she found out that after the telephone company had reduced the wire line surcharge they then raised it back up. Potts moved approval of the attached suggested resolut ion. Supported by Suarez. Suarez moved to amend the resolution by deleting the last WHEREAS paragraph, which states, “WHEREAS the technical wire line surcharge was reduced by $.02 per wire line, as defined by the telephone company (which has exclusive r ights to raise or lower the technical surcharges). Supported by Gingell. Motion carried on a roll call vote with Crawford absent. Main motion, as amended, carried on a roll call vote with Greimel voting no. AGENDA Chairperson Long suggested that at this time they should consider the appointments on the Library Board since two of the committee members had to leave at noon today. There were no objections. 2. BOARD OF COMMISSIONERS – INTERVIEWS FOR APPOINTMENTS TO THE LIBRARY BOARD Crawford moved to report to the full Board with the recommendation that John Chambers GENERAL GOVERNMENT COMMITTEE Page 6 August 6, 2007 and Don Jensen be reappointed to the Library Board for a five -year term expiring on August 24, 2012. Supported by Hatchett. Motion carried unanimously on a roll call vote. 5. DEPARTMENT OF INFORMATION TECHNOLOGY – THIRD QUARTER 2007 DEVELOPMENT APPROPRIATION TRANSFER The Department of Information Technology has determined the Third Quarter 2007 data processing development charges to be $1,468,078.51 and the imaging development charge to be $81,925.59 for the General Fund/General Purpose County departments. Direct charges to Special Revenue and Proprietary Fund departments are $179,398.52, non -governmental imaging development is $146.40 and non-County agencies are $5,479.00 for the Third Quarter of 2007. The resolution approves the Third Quarter appropriation transfer as specified on the schedule. Gingell moved approval of the attached suggested resolution. Supported by Potts. Motion carried unanimously on a roll call vote. 6. INFORMATION TECHNOLOGY – 2007/2008 MASTER PLAN QUARTERLY STATUS EXECUTIVE SUMMARY Every two years the Department of Information Technology prepares a 24 -month Master Plan in cooperation with the Information Technology Leadership Groups, which consist of representatives from the County’s Departments and Divisions. The Master Plan details the projects that Information Technology will work on during the 24 months. The IT Master Plan Quarterly Status Executive Summary is an overview of the projects conta ined in the 2007/2008 Master Plan and is updated quarterly for the Board of Commissioners’ review. Project-specific information, including actual hours worked, project completion date, etc., can be found in the detailed Master Plan Quarterly Status Report. Analysis of the third quarter of the 2007/2008 Master Plan reveals 85% of IT’s labor force was spent supporting and maintaining the County’s current systems (including Customer Support, Maintenance, Planned Maintenance and Upgrades, Team Management and non-project time). The remaining 15% of IT’s labor force was spent implementing systems requested by various County Divisions through the IT Leadership Group Process. There are a total of 194 Enhancement and new Development projects on the 2007/2008 Mast er Plan across the eight Leadership Groups. Of these projects, 36 are completed, 119 are in process and 39 are not started. As of June 29, 20 07, 39,078 hours of IT labor have been expended on project -based work. Kowall moved to receive and file the 200 7/2008 Master Plan Quarterly Status Executive Summary. Supported by Suarez. Motion carried on a voice vote. COMMUNICATIONS A. Oakland County Citizens’ Advisory Committee Meeting Minutes of 1/22/07, 2/12/07, 3/26/07, 4/30/07 and 6/18/07 GENERAL GOVERNMENT COMMITTEE Page 7 August 6, 2007 Gregory moved to receive and file Item A. Supported by Jacobsen. Motion carried on voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 12:00 p.m. ________________________ _______________________________ Pamela L. Worthington Lawrence Doyle Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.