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HomeMy WebLinkAboutMinutes - 2007.08.07 - 36198 August 7, 2007 The meeting was called to order by Chairperson Douglas at 9:42 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Sue Ann Douglas, David Potts, Jim Nash, Bradford Jacobsen, Michael Gingell, Robert Gosselin, Marcia Gershenson, Dave Woodward, Tim Burns PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: DRAIN COMMISSIONER Joe Colaianne, Insurance Administrator Philip Sanzica, Chief Engineer Jim Wineka, Civil Engineer FACILITIES MANAGEMENT David Ross, Director Dick Johnston, Manager Mike Hughson, Property Management Specialist PARKS AND RECREATION COMMISSION Dan Stencil, Executive Officer PLANNING & ECONOMIC DEVELOP. Dan Hunter, Manager BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Sheryl Mitchell, Senior Analyst Pamela Worthington, Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Potts moved approval of the minutes of July 19, 2007 and July 24, 2007, as printed. Supported by Gershenson. Motion carried on a voice vote. PUBLIC COMMENT None AGENDA ITEMS 1. DRAIN COMMISSIONER – ROUGE OAKLAND ILLICIT DISCHARGE ELIMINATION PROGRAM (DEP) ACTIVITIES PROJECT – GRANT ACCEPTANCE The County of Wayne, through the Rouge River National Wet Weather Demonstration Project, has awarded a Federal grant to Oakland County in the amount of $221,734, including a required OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Bradford Jacobsen Michael Gingell Robert Gosselin Marcia Gershenson Dave Woodward Tim Burns SUE ANN DOUGLAS Chairperson DAVID POTTS Vice Chairperson JIM NASH Minority Vice Chairperson Planning & Building Committee Page 2 August 7, 2007 50% County match of $110,867. The funds would be used to do water quality sampling in the Rouge River to eliminate pollution from the lakes, rivers and streams. The resolution authorizes the acceptance of reimbursement in the amount of $110,867 for the Rouge Oakland Illicit Discharge Elimination Program Activities Project and authorizes the Drain Commissioner to sign the grant agreement and approve grant modifications and extensions, within fifteen (15) percent of the original award. Woodward moved approval of the attached suggested resolution. Suppo rted by Jacobsen. Motion carried unanimously on a roll call vote. 2. DETROIT WATER AND SEWAGE DEPARTMENT NOTICE – VIOLATION AT THE LAKE HURON WATER TREATMENT PLANT IN FEBRUARY AND MARCH 2007 (REQUEST FROM COMMISSIONER BURNS AT JULY 24TH MEETING) At the July 24th Planning and Building Committee meeting Commissioner Burns asked about a public notice from the Detroit Water and Sewage Department (DWSD) regarding a violation at the Lake Huron Water Treatment Plant (WTP) in February and March of 2007. He spe cifically asked how the Oakland County Drain Commissioner’s Office (OCDC) would have handled the subject notice. Phil Sanzica indicated that the OCDC received a letter and a draft public notice from the DWSD at the end of April 2007. The OCDC then sent a n e-mail with the DWSD letter and public notice (revised to include DWSD and OCDC contact information) to Oakland County communities. The e-mail explained the situation and stated that the revised public notice would be included in the annual Consumer Con fidence Reports (CCR). They also put the notice on the OCDC web site. The violation was a technical violation of phosphates that treat the water for copper and lead. They had an equipment malfunction, and they did not meet the minimum dosage of phosph ate required by their corrosion control program for more days than allowed in a six -month period. The minimum residual leaving the plant was met, but because of the treatment technique violation, the DWSD was required to notify their water customers that receive Lake Huron WTP water. This violation is what is referred to as a Tier 2 violation requiring notification within 30 days. The MDEQ extended the notification period so that water systems could include the notice in the CCRs. The DWSD was also required to increase the amount of water quality sampling (pH, alkalinity and orthophosphate) in water distribution systems to ensure that the water quality was not affected by the decreased phosphate applied. The OCDC Office has been informed that those parameters have been found in the normal range in the distribution systems. Mr. Sanzica indicated that there was no danger to the residents. If there would have been a threat to the residents’ drinking water, they would have been notified immediately, and that would have been through the newspapers, radio and television to boil the water. Gosselin moved to receive and file the Memorandum from Philip Sanzica with attachments. Supported by Nash. Motion carried on a voice vote. 3. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION Planning & Building Committee Page 3 August 7, 2007 APPROVING PROJECT AREA AND PROJECT DISTRICT AREA (CRANBROOK EDUCATIONAL COMMUNITY PROJECT) – CITY OF BLOOMFIELD HILLS The Economic Development Corporations Act, Act No. 338 of the Michigan Public Acts of 1974, as amended, provides a means for the encouragement of projects to alleviate and prevent conditions of unemployment, to assist and retain local industrial and commercial enterprises in order to strengthen and revitalize the County’s economy and to encourage th e location and expansion of such enterprises to provide needed services and facilities to the County and its residents. The resolution reflects that the Oakland County Board of Commissioners certifies and approves the Project Area for the Cranbrook Educational Community Project in the City of Bloomfield Hills. The Project has six (6) parts, the first of which is the restoration of the Kingswood Building’s 83,000 square foot copper roof. The second par t is the restoration and improvement of the Cranbrook Quad/Oval. The third step will be the construction of an addition to the boys’ middle school, along with the renovation of the existing building. The fourth step will be the installation of a wireless high-speed internet infrastructure throughout 45 buildings across the Cranbrook campus. The fifth section of the project will be the comprehensive renovation of the Cranbrook Art Museum. The sixth stage will be the construction of a new girls’ middle school. Jacobsen moved approval of the attached sugges ted resolution. Supported by Gershenson. Motion carried unanimously on a roll call vote. 4. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION CONFIRMING APPOINTMENT OF ADDITIONAL EDC DIRECTORS (CRANBROOK EDUCATIONAL COMMUNITY PROJECT) – CITY OF BLOOMFIELD HILLS The Board of Directors of the Economic Development Corporation of the County of Oakland (EDC) adopted a resolution designating a Project Area and Project District Area for the Cranbrook Educational Community Project. Under the provisions of Act 338, Public Acts of 1974, as amended, it is necessary to confirm the appointments by the County Executive of the County of Oakland of two additional directors to the Board of said Economic Development Corporation in connection with said project. L. Brooks Patterson appointed Linda Kane and Herbert Fisher to act as additional directors of the EDC of the County of Oakland for the Cranbrook Educational Community Project. The resolution reflects that the Oakland County Board of Commissioners confirms the appointments. Potts moved approval of the attached suggested resolution. Supported by Jacobsen. Motion carried unanimously on a roll call vote. 5. MR #07175 – BOARD OF COMMISSIONERS – AFFIRM OAKLAND COUNTY’S COMMITMENT TO ENERGY EFFICIENT BUILDINGS AND TECHNOLOGIES WHERE ECONOMICALLY FEASIBLE The Oakland County Board of Commissioners has long supported the Department of Facilities Management initiatives in incorporating energy efficient and other cost -effective and environmentally friendly technologies in its buildings to reduce long-term facility maintenance and operational costs, resulting in savings of millions of dollars over the years. The resolution reflects that the Oakland County Board of Commissioners supports the continued use o f energy efficient and other cost-effective efforts to reduce long-term facility maintenance and operational Planning & Building Committee Page 4 August 7, 2007 costs and environmentally friendly efforts when fiscally feasible and cost -effective. Gosselin moved to report to the full Board with the recomme ndation that the resolution be adopted. Supported by Jacobsen. Motion carried unanimously on a roll call vote. 6. PARKS AND RECREATION AND FACILITIES MANAGEMENT – CONSIDER POSSIBLE PURCHASE OF PROPERTY (CLOSED SESSION) Gershenson moved the meeting be closed for the purpose of discussing the possible purchase of property. Supported by Potts. Motion carried unanimously on a roll call vote. The meeting was closed at 10:10 a.m. The meeting resumed in open session at 11:06 a.m. Jacobsen moved that Facilities Management be authorized to proceed in accordance with the directives set forth in the closed session. Supported by Gershenson. Motion carried unanimously on a roll call vote. CONSENT AGENDA - INFORMATIONAL ITEMS A. Facility Inspection of Work Release Facility – Marcia Gershenson B. Economic Development & Community Affairs – Waste Resource Management – 2007 Best Buy Consumer Electronics Grant Application C. Facilities Management 2007 Capital Improvement Program Monthly Progress Report – July 2007 D. Facilities Management – Green Building Grant Source Information Gingell moved to receive and file the items on the Consent Agenda. Supported by Jacobsen. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Dan Stencil, Executive Officer, Parks a nd Recreation Commission, reminded the commissioners that on August 16th they will have a dedication of Catalpa Oaks. Part of the discussion at that dedication will be the parks tour, and they will invite all of the commissioners to participate in that. The tour would include Red Oaks and some property that Oakland County may potentially lease. The tour would be from 11:00 a.m. until 2:00 p.m., which would include a picnic lunch to be served. At 1:00 p.m. they will have a formal dedication ceremony. They will provide transportation at the Board of Commissioners’ lot after the Board of Commissioners’ meeting, and they should have everyone back to the Board of Commissioners’ parking lot from the tour by about 4:00 p.m. There being no further business to come before the Committee, the meeting adjourned at 11:14 Planning & Building Committee Page 5 August 7, 2007 a.m. ___________________________________ __________________________________ Pamela L. Worthington Lawrence Doyle Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.