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HomeMy WebLinkAboutMinutes - 2007.08.21 - 36201 August 21, 2007 The meeting was called to order by Chairperson Douglas at 9:34 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Sue Ann Douglas, David Potts, Jim Nash, Bradford Jacobsen, Michael Gingell, Robert Gosselin, Marcia Gershenson, Dave Woodward, Tim Burns PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: CIRCUIT COURT Kevin Oeffner, Court Administrator CORPORATION COUNSEL Judy Cunningham, Corporation Counsel DRAIN COMMISSIONER Joe Colaianne, Insurance Administrator Philip Sanzica, Chief Engineer FACILITIES MANAGEMENT David Ross, Director Dick Johnston, Manager Mike Hughson, Property Management Specialist PARKS AND RECREATION COMMISSION Dan Stencil, Executive Officer PLANNING & ECONOMIC DEVELOP. Mary Langhauser, Supervisor Kristie Everett Zamora, Marketing Coordinator OAKLAND COUNTY BAR ASSOCIATION Lisa Stadig Elliot, Executive Director BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Sheryl Mitchell, Senior Analyst Pamela Worthington, Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Potts moved approval of the minutes of August 7, 2007, as printed. Supported by Gershenson. Motion carried on a voice vote. PUBLIC COMMENT None AGENDA ITEMS OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Bradford Jacobsen Michael Gingell Robert Gosselin Marcia Gershenson Dave Woodward Tim Burns SUE ANN DOUGLAS Chairperson DAVID POTTS Vice Chairperson JIM NASH Minority Vice Chairperson Planning & Building Committee Page 2 August 21, 2007 1. DRAIN COMMISSIONER – RESOLUTION TO AUTHORIZE EVERGREEN FARMINGTON SEWAGE DISPOSAL SYSTEM VILLAGE OF BEVERLY HILLS FOOTING/DRAIN HOUSELEAD REHABILITATION PROJECT The Houselead Rehabilitation Project is a program that is federally-funded. Communities are required to eliminate some of the infiltration entering in the sanitary sewer system. The communities have to enter into an agreement with Oakland County. The Vill age of Beverly Hills is in urgent need of sewage disposal facilities and services constituting a part of the Evergreen and Farmington Sewage Disposal Systems in order to promote health and welfare of the residents, as well as the County and its residents. The resolution approves establishment of the project as part of the system, which would consist of the construction and provision of the Evergreen Farmington Sewage Disposal System Village of Beverly Hills Footing/Drain Houselead Rehabilitation Project, a s specified. The estimated cost of this project is $300,000, which is being funded 50% by the Environmental Protection Agency (EPA). The other 50% would be funded by the Village of Beverly Hills. The resolution approves the contract between the County, through the County Drain Commissioner, and the Village of Beverly Hills. Jacobsen moved approval of the attached suggested resolution. Suppo rted by Gingell. Motion carried on a roll call vote with Woodward absent. 2. DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF LEASE AGREEMENT WITH THE OAKLAND COUNTY BAR ASSOCIATION FOR USE OF OFFICE SPACE OAKLAND COUNTY COURTHOUSE On June 5, 2007, pursuant to the rules and procedures of the Oakland County Board of Commissioners, the Planning and Building Committee authorized staff to negotiate the terms and conditions of a lease agreement with the Oakland County Bar Association for the use of approximately 913 square feet of office space in the Oakland County Courthouse West Wing Extension. The Department of Facilities Management, with the assistance of Corporation Counsel negotiated the terms of the lease agreement with representatives of the Oakland County Bar Association. The Lease Agreement provides for the use of approximately 913 square feet of office space on the first floor of the West Wing Extension of the Oakland County Courthouse from October 1, 2007, until September 30, 2010 at the rate of $13.73 per square foot, with annual increases or decreases (based on County operation and mai ntenance cost). The resolution approves and authorizes the Lease Agreement between Oakland County and the Oakland County Bar Association. The lease may be extended at the County’s discretion on a year-to-year basis for up to an additional three years. The Bar Association would provide its own furniture, phones, computers, fax machines, office equipment, etc. Jacobsen moved approval of the attached suggested resolution. Supported by Gershenson. Woodward moved to amend the third WHEREAS paragraph, f irst sentence, as follows: WHEREAS, pursuant to the terms and conditions of said Lease the agreement provides for the use of approximately 913 square feet of office space on the first floor of the West Wing Extension of the Oakland County Courthouse from October 1, 2007, until September 30, 2010, at the rate of $13.73 14.81 per square foot with annual increases or decreases (based on County operation and maintenance cost). Planning & Building Committee Page 3 August 21, 2007 Supported by Potts. Motion to amend carried on a voice vote. Jacobsen moved to substitute paragraph 3. Rent, in the Lease Agreement with the following paragraph: 3. Rent. Lessee understands and accepts that the Oakland County Board of Commissioners sets the “gross square footage rental rate” for all Oakland County property on October 1st of every year. That rate is in effect from October 1st until September 30th of the following year. The rate in effect starting October 1, 2007 will be Fourteen Dollars and eighty-one cents ($14.81) per square foot per year, payable in monthly installments of One Thousand One Hundred Twenty-Six Dollars and seventy-nine cents ($1126.79). That rate will be adjusted up or down depending on the rate in effect on October 1, 2008, and on every October 1st thereafter, for the duration of this Lease or a ny extension. Supported by Nash. Motion to amend the Lease Agreement carried on a voice vote. Main motion, as amended, carried unanimously on a roll call vote. 3. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS/ARTS, CULTURE & FILM – FY 2007 REGIONAL REGRANTING SERVICES PROGRAM GRANT ACCEPTANCE – MICHIGAN COUNCIL FOR ARTS AND CULTURAL AFFAIRS The Michigan Council for Arts and Cultural Affairs has awarded Oakland County $20,400 in grant funding for its Regional Regranting Services Program for Fiscal Year 2007. The Regional Regranting/Mini-Grant Program provides funding for locally developed, high quality arts projects to address local arts needs and increase public access to the arts. No County match is required, and acceptance of this grant award does not obligate the County to any future commitment. The resolution authorizes the acceptance of the grant agreement with the Michigan Council for Arts and Cultural Affairs in the amount of $20,400. Gingell moved approval of the attached suggested resolution. Supported by Woodward. Motion carried unanimously on a roll call vote. 4. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS/ARTS, CULTURE & FILM – FY 2007 REGIONAL REGRANTING ADMINISTRATIVE SERVICES PROGRAM GRANT ACCEPTANCE – MICHIGAN COUNCIL FOR ARTS AND CULTURAL AFFAIRS The Michigan Council for Arts and Cultural Affairs has awarded Oakland County $6,800 in grant funding for administrative services relating to its Regional Regranting Services Program for Fiscal Year 2007. The Reg ional Regranting/Mini-Grant Program provides funding for locally developed, high quality arts projects to address local arts needs and increase public access to the arts. There is a County match of $6,800 required for the grant award. Acceptance of this grant award does not obligate the County to any future commitment. The resolution authorizes Planning & Building Committee Page 4 August 21, 2007 the acceptance of the grant agreement with the Michigan Council for Arts and Cultural Affairs in the amount of $6,800. Woodward moved approval of the attached suggested resolution. Supported by Gingell. Motion carried unanimously on a roll call vote. 5. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION APPROVING PROJECT PLAN (ORCHARD LAKE SCHOOLS PROJECT) – CITY OF ORCHARD LAKE VILLAGE The Economic Development Corporation (EDC) of Oakland County recommends that the Board of Commissioners approves the Orchard Lake Schools Project, as required. The EDC has determined that the project is reasonable and necessary to effectuate the purposes of the Economic Development Corporations Act. The Project Plan satisfies all of the requirements of the Act regarding project plans. A letter of credit issued by Comerica Bank will be available to pay debt service. The Project includes a seminary and a St. Mary’s Preparatory, which is a boys’ school in Orchard Lake. They would be refinancing $7.4 million, and the balance of $2.4 million is for upgrades to that facility. Ms. Langhauser handed out a new legal description of the property, as the EDC had just received a change this morning. The governing body of the City of Orchard Lake Village approved the Project Plan unanimously and has given its consent to the exercise of jurisdiction over the Project by the EDC. The resolution authorizes the EDC to take such steps as are necessary to implement the Project and the financing thereof by the issuance of its limited obligation revenue bonds as contemplated by the Project Plan. Potts moved approval of the attached suggested resolution. Supported by Gingell . Motion carried unanimously on a roll call vote. 6. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION APPROVING PROJECT PLAN (CRANBROOK EDUCATIONAL COMMUNITY PROJECT) – CITY OF BLOOMFIELD HILLS The Economic Development Corporation (EDC) of Oakland County recommends that the Board of Commissioners approve the Cranbrook Educational Community Project, as required. The EDC has determined that the Project is reasonable and necessary to effectuate the purposes of the Economic Development Corporations Act. The Project Plan satisfies all of the requirements of the Act regarding project plans, and a letter of credit issued by a financial institution acceptable to the EDC will be available to pay debt service. The Project Plan will take place over the next three years and consists of expansion, repair and restoration of community buildings including the Kingswood Roof, Boys’ Middle School, the Cranbrook Art Museum and a new Girls’ Middle School; repair and restoration of interior roadwork near the Boy s’ Middle School; repair and replacement of all paved areas in the Cranbrook Quad and installation of a heated pavement system: acquisition and installation of campus -wide information technology infrastructure, including replacement and upgrading of the legacy campus-wide data network with a high-speed Ethernet backbone, exterior building fiber optic cable , and a full complement of new electronics equipment will be installed to support and maintain the network. Potts moved approval of the attached suggested resolution. Supported by Jacobsen . Planning & Building Committee Page 5 August 21, 2007 Motion carried unanimously on a roll call vote. CONSENT AGENDA - INFORMATIONAL ITEMS A. Facilities Management – Participation of Environmental Program B. Oakland County Building Authority Minutes – July 11, 2007 C. Inspection Tour of Central Heating Plant, “L” Building, and Materials Management – Commissioner Brad Jacobsen D. Department of Central Services – Oakland County International Airport – Grant Program Acceptance – Michigan Department of Environmental Quality (MDEQ) Permit for North Hangar Area Gershenson thanked Mr. Ross for putting together Item A, Facilities Management – Participation of Environmental Programs. She indicated that it was good to see what Facilities Management is doing with regards to the environment. Jacobsen indicated that his tour of Central Heating Plant “L” was very clean, and he found the tour very interesting, considering he works with boilers and steam heat. He also toured the Materials Management Department where the mail is handled. He indicated that all the mail goes through x-ray machines. Jacobsen moved to receive and file the items on the Consent Agenda. Supported by Burns. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Phil Sanzica, Chief Engineer, Drain Commissioners’ Office, submitted the rainfall data for August 2007, thus far. He gave a brief summary of the rain event that we had just encountered on August 20, 2007. He indicated that it was one of the largest rain events they had encountered. They did not have any sanitary sewer overflows, which are untreated overflows. He invited the committee to tour the facility. Mr. Colaianne indicated that most drain systems are built to a ten-year, one-hour storm (a storm that happens once in ten years). There being no further business to come before the Committee, the meeting adjourned at 11:38 a.m. ___________________________________ __________________________________ Pamela L. Worthington Lawrence Doyle Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.