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HomeMy WebLinkAboutMinutes - 2007.08.23 - 36204MIKE ROGERS Chairperson EILEEN KOWALL Vice Chairperson HELAINE ZACK Minority Vice Chairperson August 23, 2007 Chairperson Rogers called the meeting of the Finance Comm ittee to order at 9:03 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Mike Rogers, Eileen Kowall, Helaine Zack, Sue Ann Douglas, Hugh Crawford, Tom Middleton , Christine Long, Jeff Potter , Dave Coulter, David Woodard and Tim Greimel COMMITTEE MEMBERS ABSENT WITH NOTICE None OTHERS PRESENT EXECUTIVE OFFICE Bob Daddow, Deputy Phil Bertolini, Deputy Gerry Poisson, Deputy FISCAL SERVICES Tim Soave, Manager Nancy Fournier, Chief LaVerne Smith, Supervisor Holly Conforti, Supervisor Wayne Keller, Supervisor Nancy Falardeau, Analyst Joe Matkosky, Analyst Monica Timsley, Analyst HUMAN RESOURCES Nancy Scarlet, Director Jennifer Mason, Manager INFORMATION TECHNOLOGY Ed Poisson, Director MANAGEMENT AND BUDGET Laurie Van Pelt, Director Art Holdsworth, Deputy Director SHERIFF Michael McCabe, Undersheriff Dale Cunningham, Business Man ager CHILDREN’S VILLAGE Joanna Overall, Manager AVIATION Karl Randall, Manager 52-1 DISTRICT COURT Joyce A. Renfrow, Administrator PROBATE COURT Jerome Becigneul, Deputy Register COATES COMMUNICATION Patricia Coates BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Harvey Wedell, Sr. Analyst Nancy Wenzel, Committee Coordinator OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Sue Ann Douglas Hugh D. Crawford Tom Middleton Christine Long Jeff Potter David Coulter David Woodward Tim Greimel FINANCE COMMITTEE Page 2 August 23, 2007 APPROVAL OF THE PREVIOUS MINUTES Crawford moved approval of the minutes of August 7 , 2007 as printed. Supported by Coulter. Motion carried on a voice vote. PUBLIC COMMENT None. 5. FY 2007/FY 2008 C ONTINGENCY REPORT The Contingency Fund balance of $466,446 will remain unchanged by actions taken at today’s meeting. Long moved to receive and file the Contingency Report dated August 17, 2007. Supported by Douglas. Motion carried on a voice vote. REGULAR AGENDA 6. CIRCUIT COURT/FRIEND OF THE COURT – 2007 ACCESS AND VISITATION GRANT AMENDMENT ACCEPTANCE The Oakland County Friend of the Court received a grant award of $17,150.00 for FY 2007 for the Federal Access and Visitation Grant administered through the State Court Administrative Office. Subsequently the State Court Administrative Office has increased the contract award by $14,000.00 for a total award of $31,150.00. There are no County funds required. This grant allows the Friend of the Court to reimburse Haven at a rate of $38 per hour to provide supervised parenting time services. The acceptance of this grant does not obligate the County to any future commitment. Coulter moved approval of the attached suggested Fiscal Note. Supported by Douglas. Motion carried unanimously on a roll call vote with Woodward absent. 7. PROSECUTING ATTORNEY – FY 2008 CRIME VICTIM RIGHTS GRANT ACCEPTANCE The Michigan Department of Community Health has awarded the Oakland County Prosecutor’s Office Victim Rights Division grant funding in the amount of $188,900 for the period of October 1, 2007 through September 30, 2008. The purpose of the grant is to expand and enhance local services ava ilable to crime victims regarding their safety, rights, dignity and healthy recovery. This grant continues funding of salaries, supplies and material for three Victim Advocate positions and one Victim Rights Leader position. Continuation of this program, including the positions, is contingent upon continued grant funding. Long moved approval of the attached suggested Fiscal Note. Supported by Kowall. Motion carried unanimously on a roll call vote with Woodward absent. FINANCE COMMITTEE Page 3 August 23, 2007 8. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – GRANT PROGRAM ACCEPTANCE – MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY (MDEQ) PERMIT FOR NORTH HANGAR AREA Oakland County has received a grant from the Michigan Department of Transportation of $23,750 and State funds of $625 for the development and improvement of Oakland County International Airport. A required local match of $635 is available from the airport fund. The project consists of a Michigan Department of Environmental Quality permit for the nor th hangar area. Crawford moved approval of the attached suggested Fiscal Note. Supported by Middleton. Motion carried unanimously on a roll call vote with Woodward absent. 9. DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS/ARTS, CULTURE & FILM – FY 2007 REGIONAL REGRANTING ADMINISTRATIVE SERVICES PROGRAM GRANT ACCEPTANCE – MICHIGAN COUNCIL FOR ARTS AND CULTURAL AFFAIRS Oakland County has been awarded a grant in the amount of $6,800 from the Michigan Council for Arts and Cultural Affairs fo r administrative services relating to its Regional Regrant Services Program for Fiscal Year 2007. A local in-kind match of $6,800 is required. Acceptance of this grant award does not obligate the County to any future commitment. Kowall moved approval of the attached suggested Fiscal Note. Supported by Douglas. Motion carried unanimously on a roll call vote with Woodward absent. 10. DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS/ARTS, CULTURE & FILM – FY 2007 REGIONAL REGRANTING SERVICES PROGRAM GRANT ACCEPTANCE – MICHIGAN COUNCIL FOR ARTS AND CULTURAL AFFAIRS Oakland County has been awarded a grant in the amount of $20,400 from the Michigan Council for Arts and Cultural Affairs for its Regional Regranting Services Program for Fiscal Year 2007. The Regional Regranting/Mini -grant Program provides funding for loca lly developed, high quality art projects to address local arts needs and increase public access to the arts. Continuation of this program in future years is contingent upon the av ailability of grant funding. Kowall moved approval of the attached suggested Fiscal Note. Supported by Coulter. Motion carried unanimously on a roll call vote with Woodward absent. 11. DEPARTMENT OF HEALTH & HUMAN SERVICES/CHILDREN’S VILLAGE DIVISION – FY 2007- 2008 CHILDREN’S VILLAGE SCREENING PROJECT GRANT ACCEPTANCE The Michigan Department of Community Health has awarded Oakland County a grant in the amount of $73,000 for the purpose of screening, compiling data, and treating at -risk adolescents for sexually transmitted diseases. The grant is 100% federally funded with no County match, no additional personnel is requested and acceptance of this grant award does not obligate Oakland County to future funding Middleton moved approval of the attache d suggested Fiscal Note. Supported by Douglas. Motion carried unanimously on a roll call vote with Woodward absent. FINANCE COMMITTEE Page 4 August 23, 2007 12. INFORMATION TECHNOLOGY – REQUEST TO EXTEND THE EMERGENCY TELEPHONE OPERATIONS SURCHARGE This resolution requests the Board of Commiss ioners, pending passage of M ichigan Senate Bills 410 and 411, to authorize extension of the operational surc harge of $.28 per communications devise from January 1, 2008 through December 31, 2009. There is no conclusive data on the nu mber of communication devices within Oakland County, it is estimated that twelve months of surcharge equates to $2,080,009. The continued operations surcharge will provide funding for the operation and maintenance of the new, county - wide, radio system. Kowall moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried on a roll call vote : Rogers, Kowall, Zack, Douglas, Crawford, Middleton, Long, Potter, Coulter and Woodward – yes Greimel - no 13. MR #07187 DEPARTMENT OF INFORMATION TECHNOLO GY – THIRD QUARTER 2007 DEVELOPMENT APPROPRIATION TRANSFER The resolution appropriates and charges the Information Technology Third Quarter 2007 Development cost to benefiting departments. The third quarter data processing development charges are $1,468,078.51; imaging development charges are ($81,925.59) for General Fund/General Purpose departments; direct charges to Special Revenue and Proprietary fund departments ar e $179,398.52, non-governmental imaging development are $146.40, and charges to non -county agencies are $5,479.00. Long moved approval of the attached suggested Fiscal Note. Supported by Coulter. Motion carried unanimously on a roll call vote. 14. DEPARTMENT OF MANAGEMENT AND BUDGET – FISCAL YEAR 2007 THIRD QUARTER FINANCIAL FORECAST AND BUDGET AMENDMENTS Mr. Soave requested this item be postponed to the September 12 th Finance Committee meeting. There was no objection. COMMUNICATIONS-CONSENT AGENDA Potter moved to Receive and File Communication Items A – C. A. Letter from the U.S. Department of Justice – Office of Justice Programs Re: Grant Numbers 2004DDBX1398 (Technology Grant) and 2006DDBX0152 (Boot Camp Aftercare Project Grant) – Congressional Mandated Awards and Grant Numbers 2005DJBX0019 and 2006DJBX0641 – Justice Assistance Grant (JAG) Program B. Circuit Court – Friend of the Court – 2008 Access and Visitation Grant Application C. Notice of Meeting to Hear Objections to Apportionments of Cost o f Tamarack Drain in the City of Southfield Supported by Kowall. Motion carried on a voice vote. FINANCE COMMITTEE Page 5 August 23, 2007 OTHER BUSINESS Budget Wrap -Up Planning & Building Committee Reports : A. 2008-2012 Capital Improvement Program – Buildings B. 2008-2012 Capital Improvement Program – Utilities C. 2008 Facilities Maintenance & Operations Division –Special Projects Budget Douglas moved to accept the aforementioned reports and incorporate them into the Finance Committee Recommended Budget. Supported by Kowall. Motion carried unanimously on a roll call vote. Kowall moved accept the County Executive’s Recommended FY2008 Budget. Supported by Douglas. Section A: Amendments made pursuant to Adoption by Separate Resolution Coulter moved to amend the County Executive’s Recommended budget to incorporate MR #07134, MR 07150, MR 07181 and MR 07184. Supported by Long. Motion carried unanimously on a roll call vote Section B: Personnel Committee Recommended Amendments Middleton moved to amend the County Executive’s Recommended budget to incorporate the Personnel Committee’s report to (1) create one FTE Court Clerk Position and funding for one Visiting Judge in the Family Court. Start up costs will be funded by Mediation Funds. (2) delete one Library Tech I position and continue one Sec retary I position for the Library Board. Supported by Kowall. Douglas moved to amend Item (1) of the Report by adding a footnote, “Management & Budget will present a resolution to the Finance Committee for consideration when the exact contribution from the Mediation Fund is known. Supported by Middleton. Motion to amend carried on a voice vote. Main motion as amended carried on a roll call vote: Rogers, Kowall, Zack, Douglas, Crawford, Middleton, Long, Potter, Coulter, and Greimel – yes Woodward - no Section C: Finance Committee Recommended Amendments Crawford moved to amend the County Executive’s Recommended budget to incorporate (1) Intermediary Retiree Medical Fund – Establish Budget (2) Fringe Benefit Fund – Update (3) Equalization Division – Correct contingency account (4) Circuit Court/Probate Court – Increase in Defense Attorney fees and GAL fees by 1% (5) 52nd District Court – Div 1 (Novi) – Increase probation fees and drug testing (6) Building and Liability Insurance Allocation – Correct Accounts (7) Circuit Court – Reduction in Travel & Conference allowance (8) Risk Management – Correct Salary Budget between Building and Liability Insurance Fund and FINANCE COMMITTEE Page 6 August 23, 2007 Fringe Fund (9) Motor Pool Fund – Update revised indirect cost estimate (10) Parks & Recreation – Update County Executive recommended Budget based on finalized estimates (11) Drain Commissioner – Drain Equipment Fund – Update indirect cost budget based on Maximus study Supported by Douglas Zack moved to amend Item (4) by increasing Defense Attorney fees and GAL fees by “2%” and reducing Travel and Conference expenses across the board by 10% to offset the cost. Supported by Greimel. Motion to amend failed on a roll call vote: Rogers, Kowall, Douglas, Crawford, Middleton, Long, and Potter – no Zack, Coulter, Woodward and Greimel - yes Main motion to accept the County Executive’s recommended budget as amended carried unanimously on a roll call vote. Douglas moved to set a Public Hearing for September 20, 2007 at 9:45 a.m. to Adopt the budget as recommended. Motion carried on a voice vote. Kowall moved to authorize Public Notice of the September 20, 2007 Public Hearing. Supported by Douglas. Motion carried on a voice vote. ADJOURNMENT There being no further business to come before the Committee the meeting was adjourned at 11:10 a.m. _______________________________ Nancy Wenzel, Committee Coordinator _________________________________ Lawrence M. Doyle, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.