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HomeMy WebLinkAboutMinutes - 2007.09.11 - 36206 September 11, 2007 The meeting was called to order by Chairperson Douglas at 9:35 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Sue Ann Douglas, David Potts, Jim Nash, Bradford Jacobsen, Michael Gingell, Robert Gosselin, Marcia Gershenson, Dave Woodward, Tim Burns PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: CENTRAL SERVICES J. David VanderVeen, Director Karl Randall, Manager, Aviation DRAIN COMMISSIONER Joe Kozma, Manager FACILITIES ENGINEERING Paul Hunter, Manager FACILITIES MANAGEMENT David Ross, Director Dick Johnston, Manager PLANNING & ECONOMIC DEVELOP. Dan Hunter, Manager BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Julia Ruffin, Commissioner Liaison Sheryl Mitchell, Senior Analyst Pamela Worthington, Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Jacobsen moved approval of the minutes of August 21, 2007, as printed. Supported by Woodward. Motion carried on a voice vote. PUBLIC COMMENT None AGENDA ITEMS OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Bradford Jacobsen Michael Gingell Robert Gosselin Marcia Gershenson Dave Woodward Tim Burns SUE ANN DOUGLAS Chairperson DAVID POTTS Vice Chairperson JIM NASH Minority Vice Chairperson Planning & Building Committee Page 2 August 21, 2007 1. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – GRANT PROGRAM ACCEPTANCE – FEDERAL AVIATION ADMINISTRATION (FAA) REIMBURSABLE AGREEMENT FOR THE RELOCATION OF AN INSTRUMENT LANDING SYSTEM (ILS) The Michigan Department of Transportation has awarded the County of Oakland $409,000 in grant funding, which includes $327,200 in Federal funds, $71,575.00 in State funds a nd a required County match of $10,225.00. The funds would be used for a project, which consists of a Federal Aviation Administration (FAA) reimbursable agreement for the relocation of an instrument landing system (ILS). The County match is available from the airport fund. The resolution accepts the grant contract in an amount not to exceed $409,000, which includes the local grant match of $10,225.00. Gingell moved approval of the attached suggested resolution. Suppo rted by Jacobsen. Motion carried on a roll call vote with Nash absent. 2. DRAIN COMMISSIONER – 2007 LAKE LEVEL ASSESSMENTS FOR OPERATION AND MAINTENANCE Section 30722(4) of Act No. 59 requires that the Drain Commissioner obtain approval from the Board of Commissioners prior to levying any lake level assessment in excess of $10,000 annually. For 2007, the Drain Commissioner proposes to assess 27 separate Lake Level Districts for the amount of $670,004.71 for operation, maintenance and repair purposes, of which 14 of the proposed assessments are in excess of the said $10,000.00 limit. The resolution authorizes the Drain Commissioner to assess, levy and collect for 2007, the total amount of $670,004.71 for the purpose of operating and maintaining the level of various lakes located in Oakland County. Jacobsen moved approval of the attached suggested resolution. Supported by Potts. Motion carried on a roll call vote with Nash absent. 3. DRAIN COMMISSIONER – 2007 CHAPTER 4 DRAIN MAINTENANCE ASSESSMENT RESOLUTION In accordance with the provisions of Chapter 4 of Act No. 40 of the Public Acts of 1956, as amended, also known as the Michigan Drain Code, the Oakland County Drain Commissioner operates and maintains a number of open ditch or enclosed drains at various locations throughout Oakland County. Chapter 8 of the Michigan Drain Code permits the Drain Commissioner to levy assessments against the Drainage District of drains established in accordance with said Chapter 4, for operation, maintenance, clean out and repair purposes, provided such assessments do not exceed $1,250 per mile of drain per year, or fraction thereof. The resolution authorizes the Drain Commissioner to assess, levy and collect for the year 2007, the total amount of $133,795.89 for the purpose of operating, maintain ing, cleaning out and repairing 35 drains located in Oakland County. Jacobsen moved approval of the attached suggested resolution. Supported by Gingell. Planning & Building Committee Page 3 August 21, 2007 Motion carried on a roll call vote with Nash absent. 4. DRAIN COMMISSIONER – 2007 CHAPTER 18 DRAIN MAINTENANCE ASSESSMENT RESOLUTION In accordance with the provisions of Chapter 18 of Act No. 40 of the Public Acts of 1956, as amended, also known as the Michigan Drain Code, the Oakland County Drain Commissioner operates and maintains a number of open ditch and/or enclosed drains at various locations in Oakland and West Bloomfield Townships. Chapter 8 of the Michigan Drain Code permits the Drain Commissioner to levy assessments against Drainage District of Drains established in accordance with said Chapter 18, for operation, maintenance, clean out and repair purposes, provided such assessments not exceed $1,250 per mile of drain per year, or fraction thereof. The resolution authorizes the Drain Commissioner to assess, levy and collect for the year 2007 the total amount of $37,128.76 for the purpose of operating, maintaining, cleaning out and repairing 20 drains located in Oakland County. Jacobsen moved approval of the attached suggested resolution. S upported by Gershenson. Motion carried unanimously on a roll call vote. 5. FACILITIES MANAGEMENT – ENGINEERING – REQUEST TO ESTABLISH SELECTION COMMITTEE FOR DESIGN DOCUMENTATION, ESTIMATING AND FUTURE RENOVATIONS OF THE FORMER EXECUTIVE OFFICE, NORTH HEALTH AND NORTH OFFICE BUILDINGS On May 15, 2007, Facilities Management/Purchasing was authorized to advertise an RFQ and receive proposals for professional services for design documentation, estimating and future renovations of the former Executive Office, North Health and North Office buildings. The total preliminary cost estimate for the renovations of these three buildings is $7,980,000. On August 28, 2007, Purchasing published Requests for Qualifications advertisements to the design and construction industry seeking submittal responses from arc hitect/engineers (AE) and construction managers. The deadline for submittals is September 21, 2007. Following receipt of the submittals on September 21, 2007, a process of evaluation will begin to determine the most qualified proposals for both design and construction management services. It is the intent that these evaluations be performed by a Selection Committee. The Selection Committee should be comprised of two individuals from the Planning and Building Committee, one individual from the Purchasing Division, one individual from the Health Division and two individuals from Facilities Management. The Selection Committee would meet to select the top two to four firms who would then be interviewed by the committee. The Selection Committee would then evaluate the interviews and the written submittals to determine recommendations that would be brought to a future Planning and Building Committee for negotiations and award of contracts for both AE and CM project work. Commissioners Jacobsen and Nash volunteered to be on the Selection Committee. Chairperson Douglas requested a copy of the RFP and asked if any other committee members would want one. Five additional committee members raised their hand to request a copy of the RFP as well. Gershenson moved to recommend the establishment of a Selection Committee . Supported by Nash. Planning & Building Committee Page 4 August 21, 2007 Motion carried on a roll call vote with Gosselin voting no. 6. FACILITIES MANAGEMENT – ELECTRICAL UPGRADES PROJECT AT SECOND FLOOR OF THE NORTH OAKLAND COUNTY HEALTH FACILITY Upgrading and modernization of electrical and life safety systems at the second floor of the North Oakland County Health Facility (former Executive Office Building) is required to meet current code requirements. The project includes upgrading the ligh ting system to more energy efficient fixtures, update of exit and emergency lighting and fire alarm systems to meet safety codes, installation of additional distribution panels and replacement of obsolete transformers. The total estimate project cost, including required engineering, inspection and construction is $298,100. The resolution authorizes these upgrades and the transfer of $298,100 from the Capital Improvement Program/Building Fund to the Project Work Order Fund to establish the North Oakland County Health Facility Electrical Upgrades Project. Jacobsen moved the Planning & Building Committee Report to the Finance Committee with the recommendation that the above-referenced resolution be approved. Supported by Nash. Motion carried unanimously on a roll call vote. CONSENT AGENDA - INFORMATIONAL ITEMS A. Facilities Inspection Report – Law Enforcement Complex and Information Technology – Commissioner Potts B. Facilities Management 2007 Capital Improvement Program Monthly Progress Report – August 2007 Jacobsen moved to receive and file the items on the Consent Agenda. Supported by Nash. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Dan Hunter informed the committee that they are invited to an Economic Development Corporation award evening at Oakland Hills Country Club on September 20, 2007, from 5:00 p.m. to 9:00 p.m. The invitations are in the commissioners’ mailboxes. They are also hosting for SEMCOG their 2035 Local Forecast, and that is on September 25 , 2007, from 4 – 5:30 p.m., at the Oakland County Executive Office Building in the conference center. He also mentioned that the 6th Annual Bid & Breakfast on Wednesday, October 3, 2007, 8:30 a.m. – 12:00 p.m. also at the Executive Office Building Conference Center . The Bid & Breakfast is for small to mid- sized minority women business owners. There being no further business to come before the Commi ttee, the meeting adjourned at 10:31 a.m. Planning & Building Committee Page 5 August 21, 2007 ___________________________________ __________________________________ Pamela L. Worthington Lawrence Doyle Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.