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HomeMy WebLinkAboutMinutes - 2007.09.12 - 36208MIKE ROGERS Chairperson EILEEN KOWALL Vice Chairperson HELAINE ZACK Minority Vice Chairperson September 12, 2007 Chairperson Rogers called the meeting of the Finance Committee to order at 1:00 p.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Mike Rogers, Eileen Kowall, Helaine Zack, Sue Ann Douglas, Hugh Crawford, Tom Middleton, Christine Long , Jeff Potter, David Coulter, David Woodward, Tim Greimel COMMITTEE MEMBERS ABSENT None. OTHERS PRESENT ANIMAL CONTROL Larry Obrecht, Manager AVIATION Karl Randall, Manager CENTRAL SERVICES J. David VanderVeen , Director CIRCUIT COURT John Cooperrider, Business Administrator CLERK/REGISTER OF DEEDS Connie Spak, Deputy Joe Rozell, Director of Elections CORPORATION COUNSEL Joellen Shortley, Attorney FACILITIES MANAGEMENT Dave Ross, Director Mike Hughson, Property Manager FISCAL SERVICES Tim Soave, Manager Nancy Fournier, Chief LaVerne Smith, Supervisor Wayne Keller, Supervisor ` Joe Matkosky, Analyst Nancy Falardeau, Analyst Prentiss Malone , Analyst Linda Pearson, Analyst Nancy Falardeau, Analyst FRIEND OF THE COURT Suzanne Hollyer, Friend of the Court HUMAN RESOURCES Nancy Scarlet, Director Mary Pardee, Supervisor MANAGEMENT AND BUDGET Laurie Van Pelt, Director Art Holdsworth , Deputy Director PROSECUTING ATTORNEY David Case, Chief Dan Cojanu, Supervisor OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Sue Ann Douglas Hugh D. Crawford Tom Middleton Christine Long Jeff Potter David Coulter David Woodward Tim Greimel FINANCE COMMITTEE Page 2 September 12, 2007 OTHERS PRESENT CONTINUED PURCHASING Jack Sato Smith, Chief SHERIFF Michael McCabe, Undersheriff Dale Cunningham, Business Manager FREE PRESS John Wisely, Reporter BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Sheryl Mitchell, Sr. Analyst Julia Ruffin, BOC Liaison Jim Cavanaugh, BOC Li aison Helen Hanger, Sr. Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Crawford moved approval of the minutes of August 23, 2007, as printed. Supported by Zack. Motion carried on a voice vote. PUBLIC COMMENT None. AGENDA The agenda was amended without objection to remove Item 24 – MR #07192 – Board of Commissioners – Oakland County Sudan Divestment Policy, to replace Item 11 with a revised Fiscal Note and to add to Item 13 a report to amend the resolution. 5. FY 2007/FY 2008 C ONTINGENCY REPORT The Contingency Fund balance of $466,446 will remain unchanged by today’s actions. Kowall moved to receive and file and Contingency Report of August 1, 2007. Supported by Long. Motion carried on a voice vote. CONSENT AGENDA 6a. DRAIN COMMISSIONER – 2007 LAKE LEVEL ASSESSMENTS FOR OPERATION AND MAINTENANCE The Drain Commissioner is requesting authorization to assess, levy and collect $670,004.71 for the year 2007 against all benefiting properties and government entities comprising the assessment rolls, for the purpose of operating and maintaining 27 lake levels loca ted within Oakland County. The County's share of assessments is $1,946.93 and is available in the Non -Departmental Account - Drain Assessments. 6b. DRAIN COMMISSIONER – 2007 CHAPTER 4 DRAIN MAINTENANCE ASSESSMENT RESOLUTION The Drain Commissioner is requesting authorization to assess, levy and collect $133,795.89 for the year 2007 against all benefiting properties and government entities comprising the assessment rolls, for the purpose of maintaining, cleaning and repairing 35 Chapter 4 drains within O akland County. The County's share of assessments is $6,586.51 and is available in the Non-Departmental Account - Drain Assessments. FINANCE COMMITTEE Page 3 September 12, 2007 6c. DRAIN COMMISSIONER – 2007 CHAPTER 18 DRAIN MAINTENANCE ASSESSMENT RESOLUTION The Drain Commissioner is requesting a uthorization to assess, levy and col lect $37,128.76 for the year 2007 against all benefiting properties and government entities comprising the assessment rolls, for the purpose of maintaining, cleaning and repairing 20 Chapter 18 drains within Oakland County. The County's share of assessments is $4,163.26 and is available in the Non-Departmental Account - Drain Assessments. 6d. MR #07203 - DRAIN COMMISSIONER – RESOLUTION TO AUTHORIZE EVERGREEN FARMINGTON SEWAGE DISPOSAL SYSTEM VILLAGE OF BEVERLY HILLS FOO TING/DRAIN HOUSELEAD REHABILITATION PROJECT The Drain Commissioner is requesting authorization to establish the Sewage Disposal System Footing Drain/Houselead Rehabilitation Project with the Evergreen and Farmington (EF) Sewage Disposal System and to proceed with a contract with the Village of Beverly Hills for the project. The project consists of constructing urgently needed sewage disposal facilities constituting a part of the EF Sewage Disposal System, including short-term repairs of manholes, studying existing pump stations and analysis of meter data. The estimated project cost of $300,000 will be paid by the Village of Beverly Hills. No County General Fund appropriation is necessary. Coulter moved approval of the attached suggested Fiscal Notes for Consent Agenda items 6a – 6d. Supported by Zack. Motion carried unanimously on a roll call vote with Woodward and Greimel absent. REGULAR AGENDA 7. MR #07206 – CIRCUIT COURT – FAMILY DIVISION – OAKLAND COUNTY CHILD CARE FUND BUDGET 2007-2008 The Circuit Court Family Division is requesting authorization to submit its October 1, 2007 through September 30, 2008 plan and budget for funding foster care services to the Child and Family Services Office of the Bureau of Juvenile Justice, Department of Human Services. The application reflects $33,451,371 in gross expenditures and $2,300,000 in offsetting revenues, leaving a net expenditure of $31,151,371, a $229,258 increase from the previous year. Net expenditures are shared 50/50 by the State and County, rendering a state reimbursement of $15,574,685 should the State approve the budget and the County expend the funds. Figures provided are estimates for budgeting purposes based on current available data and may not reflect the eventual adopted budget and/o r expenditures for this program. The FY 2008 Finance Committee Recommended Budget for State Reimbursement is $12,363,005. Middleton moved approval of the attached suggested Fiscal Note . Supported by Kowall. Motion carried unanimously on a roll call vote with Long, Woodward and Greimel absent. 8. CIRCUIT COURT/FRIEND OF THE COURT – FISCAL YEAR 2008 COOPERATIVE REIMBURSEMENT PROGRAM (CRP) CONTRACT ACCEPTANCE The Circuit Court/Friend of the Court is requesting authorization to accept a Michigan Famil y Independence Agency Title IV Cooperative Reimbursement P rogram Contract in the amount of $12,787,190 for Fiscal Year 2008. Of the total $12,787,190, $110,831 will be funded by fees collected, $7,320,538 is state funding, $3,771,186 is County match and $1,584,635 is a Federal Incentive Payment. The State supplement allocation has been eliminated. Funding to provide the County match has been budgeted for in FINANCE COMMITTEE Page 4 September 12, 2007 the FY 2008 Financial Committee Recommended Budget. Budget amendments will be made as outlined in the Fiscal Note. Middleton moved approval of the attached suggested Fiscal Note . Supported by Zack. Motion carried unanimously on a roll call vote with Long, Woodward and Greimel absent . 9. MR #07199 - CLERK/REGISTER OF DEEDS – ELECTIONS DIVISION – AGREEMENT FOR BALLOT LAYOUT AND PROGRAMMING SERVICES BETWEEN OAKLAND COUNTY AND LOCAL MUNICIPALITIES The Clerk/Register of Deeds is requesting authorization to enter into interlocal agreements with its local municipalities (as identified in the resolution) to allow them to utilize the services of the Oakland County Clerk’s Election Division for Ballot Layout and Programming services at a cost of $300 per election. Additional general fund revenue estimated at $35,700 for FY 2008 and $29,400 for FY 2009 i s anticipated as a result of these agreements, with corresponding operating expense increases of the same amount. Budget amendments will be made as outlined in the Fiscal Note. Kowall moved approval of the attached suggested Fiscal Note. Supported by Douglas. Motion carried unanimously on a roll call vote with Woodward absent. 10. MR #07207 SHERIFF’S OFFICE – FIRE DISPATCH CONTRACT EXTENSION FOR FRANKLIN – BINGHAM FIRE DEPARTMENT 2007 -2012 The Sheriff’s Office is requesting authorization to enter int o a contract with the Franklin -Bingham Fire Department to provide Fire Dispatch Service from January 1, 2007 through March 31, 2012 consistent with the rate structure approved by MR #07076. Revenue for this contract was included in the FY 2008/FY 2009 Budget; therefore, no budget amendments are required . Zack moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Woodward absent. 11. SHERIFF’S OFFICE, PROSECUTOR’S OFFICE, CIRCUIT COURT AND COMMUNICATION CORRECTIONS – FISCAL YEAR 2007 BYRNE JUSTICE ASSISTANCE GRANT (JAG) ACCEPTANCE The United States Department of Justice has awarded Oakland County, the City of Southfield and the City of Pontiac grant funding in the amount of $299,465. Oakland County’s share of $58,509 includes $20,000.89 for the Sheriff, $12,836 for the Prosecutor’s Office , $12,836 for Circuit Court and $12,836 for Community Corrections for the purchase of capital equipment. Also, acting as fiduciary for the City of Pontiac and the City of Southfield for acceptance of these funds pursuant to MR #07153, Oakland County will purchase and transfer ownership of capital equipment estimated at $124,933 to the City of Pontiac and will purchase and transfer ownership of cap ital equipment estimated at $116,023 to the City of Southfield. The grant funding period is October 1, 2006 through September 30, 2010. Budget amendments will be made as outlined in the Fiscal Note. Kowall moved approval of the attached suggested Fisca l Note. Supported by Greimel. Motion carried unanimously on a roll call vote with Woodward absent. FINANCE COMMITTEE Page 5 September 12, 2007 12. SHERIFF’S OFFICE – 2005 MICHIGAN CITIZEN CORPS VIPS PROGRAM GRANT ACCEPTANCE The Sheriff’s Office is requesting authorization to accept a Michigan Department of State Police, Emergency Management & Homeland Security Division $7,532 grant for reserve program activities for the period of June 1, 2007 through March 1, 2008. No County match is required. Budget amendments will be made as outlined in the Fiscal Note. Douglas moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Woodward absent. 13. PROSECUTING ATTORNEY – FY 2008 COOPERATIVE REIMBURSEMENT PROGRAM (CRP) GRANT ACCEPTANCE The Prosecutor’s Office is requesting authorization to accept a Michigan Department of Human Services $2,425,802 Cooperative Reimbursement Program grant award for FY 2 008. The grant includes a federal contribution of $1,601,029 and a County match of $824,773. The State supplement has been eliminated. The grant allows for recovery of anticipated administrative and support costs of $154,534 and will continue funding for 24 positions as identified in the resolution. Budget amendments will be made a s outlined in the Fiscal Note. Kowall moved to report to amend the resolution, first BE IT FURTHER RESOLVED PARAGRAPH, as follows. BE IT FURTHER RESOLVED that THE future level of service, including personnel, will be contingent upon the level of GRANT funding available from the State for this program. Supported by Zack. Motion to report to amend carried unanimously on a roll call vote with Woodward absent. Kowall moved approval of the attached suggested Fiscal Note. Supported by Douglas. Motion carried unanimously on a roll call vote with Woodward absent. 14. PROSECUTING ATTORNEY – FY 2008 DISTRICT COURT ADVOCACY PROGRAM – VICTIMS OF CRIME ACT (VOCA) GRANT ACCEPTANCE The Prosecuting Attorney is requesting authorization to accept a Michigan De partment of Community Health Victims of Crime Act $142,485 grant award for FY 2008. The grant includes State funding of $113,988 and a County match of $28,497 which includes voluntary part -time Victim Advocate intern positions and a cash match of $20,000. Funding to cover anticipated administrative and support costs of $13,527, not recoverable under this grant, are included in the budget. Budget amendments will be made as outlined in the Fiscal Note. Zack moved approval of the attached suggested Fiscal Note. Supported by Greimel. Motion carried unanimously on a roll call vote with Woodward absent. FINANCE COMMITTEE Page 6 September 12, 2007 15. DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF LEASE AGREEMENT WITH THE OAKLAND COUNTY BAR ASSOCIATION FOR USE OF OFFICE SPACE – OAKLAND COUNTY COURTHOUSE The Department of Facilities Management is requesting authorization to enter into a lease agreement with the Oakland County Bar Association (OCBA) for use of approximately 913 square feet of office space in the Courthouse West Wing Extension. Lease charges to the OCBA are based on gross square footage rental rates for the Courthouse as established each year by the Board of Commissioners. Lease charges for FY 2008 will be $13,552 or $14.81 per square foot. All equipment and furni ture will be provided by the OCBA. The County will provide maintenance, custodial, security and utilities with exception of telephone service. The lease period is October 1, 2007 through September 30, 2010 and can be extended yearly for up to three years. The space will be utilized by the OCBA in conjunction with the Circuit Court’s voluntary court management program. The FY 2008/FY 2009 budget includes provision for receipt of these lease payments. Potter moved approval of the attached suggested Fisc al Note. Supported by Greimel. Motion carried unanimously on a roll call vote with Woodward absent. 16. FACILITIES MANAGEMENT – ELECTRICAL UPGRADES PROJECT AT SECOND FLOOR OF THE NORTH OAKLAND COUNTY HEALTH FACILITY Facilities Management is requesting authorization to proceed with a project to upgrade and modernize electrical and life safety systems on the second floor of the North Oakland County Health Facility (former Executive Office Building). Funding of $298,100 for this project is included in the FY 2007 Capital Improvement Program (CIP). Electrical renovations will be performed by outside contractors obtained through Purchasing and by in -house staff. A budget amendment will be made to transfer funds from the CIP Building Fund to the Project work Order Fund. Douglas moved approval of the attached suggested Resolution. Supported by Kowall. Motion carried unanimously on a roll call vote. 16. FACILITIES MANAGEMENT – ELECTRICAL UPGRADES PROJECT AT SECOND FLOOR OF THE NORTH OAKLAND COUNTY HEALTH FACILITY Facilities Management is requesting authorization to proceed with a project to upgrade and modernize electrical and life safety systems on the second floor of the North Oakland County Health Facility (former Executive Office Building). Funding o f $298,100 for this project is included in the FY 2007 Capital Improvement Program (CIP). Electrical renovations will be performed by outside contractors obtained through Purchasing and by in -house staff. A budget amendment will be made to transfer funds from the CIP Building Fund to the Project work Order Fund. Douglas moved approval of the attached suggested Resolution. Supported by Kowall. Motion carried unanimously on a roll call vote. 17. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – GRANT PROGRAM ACCEPTANCE – FEDERAL AVIATION ADMINSTRATION (FAA) REIMBURSABLE AGREEMENT FOR THE RELOCATION OF AN INSTRUMENT LANDING SYSTEM (ILS) FINANCE COMMITTEE Page 7 September 12, 2007 The Oakland County International Airport is requesting authorization to accept a Michigan Depar tment of Transportation Grant of $327,200. The total project cost of $409,000 also includes state funds of $71,575 and a County match of $10,225. The project consists of a Federal Aviation Administration reimbursable agreement for relocation of an instru ment landing system. Funding for the County match is available within the Airport Fund. Middleton moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote. 18. DEPARTMENT PUBLIC SERVICES DEPARTMENT/ANIMAL CONTROL DIVISION – ANIMAL CONTROL SOFTWARE SYSTEM Animal Control is requesting authorization to proceed with a project to purchase RescueConnection Software at a cost of $99,180 , to install the software at a cost of $106,628 to Information Technology and to train staff in the use of the software. IT will cover the cost of installation and funds for purchase of the software will be provided by Designated Fund Balance for Operational Improvements. It is projected that this investment will pay for itself within a six year period. Budget amendments will be made as outlined in the Fiscal Note. Mr. Obrecht explained that it is anticipated that implementation of this program will allow him to reduce the workload by reducing duplica tion of data entry and relocating personnel into other functions. Potter moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote. 19. DEPARTMENT PUBLIC SERVICES DEPARTMENT/ANIMAL CONTR OL DIVISION – ESTABLISH FISCAL YEAR 2008 – FISCAL YEAR 2010 MUNICIPALITIES OAKLAND PET ADOPTION CENTER RATES FOR BOARDING AND DISPOSAL AND FLEXIBILITY IN ADOPTION RATES Animal Control is requesting authorization to increase its rates for the care and disposal of boarded animals. Fees were last raised in 2004 per MR #04176. Revenue generated by fees is included in the FY 2008/FY 2009 Finance Committee Recommended Budget. The FY 2010 budget will reflect revenue based on these new rates. Mr. Obrecht noted that the resolution was amended by the Public Services Committee to insert as the 1 st BE IT FURTHER RESOLVED paragraph: “BE IT FURTHER RESOLVED that when market conditions demand, a temporary discounted fee is allowed with notice and approval of the Dir ector of Public Services.” He explained that this language was added to allow Animal Control some flexibility in its rates in order to be competitive in the marketplace. He indicated that for several months the Humane Society was giving cats away for free. When the Humane Society is full, people come to Animal Control (AC) and the number of cats that must be boarded and cared for has dramatically increased. The number of cats that are rabid has also significant. Coulter moved to report to amend the res olution as follows: BE IT FURTHER RESOLVED that when market conditions demand, a temporary discounted fee is allowed with notice and approval of the Director of Public Services AND THAT NOTICE OF THIS ACTION BE PROVIDED TO THE FINANCE COMMITTEE CHAIR . Supported by Woodward. FINANCE COMMITTEE Page 8 September 12, 2007 Motion carried unanimously on a roll call vote. Kowall moved approval of the attached suggested Fiscal Note. Supported by Middleton. Motion carried unanimously on a roll call vote. 20. COUNTY EXECUTIVE – EMERGENCY RESPONSE AND PREPAREDNESS – ACCEPTANCE FOR FY 2007 GRANT PROGRAM FOR MICHIGAN CITIZEN CORPS PROGRAMS Emergency Response and Preparedness is requesting authorization to accept reimbursement for qualified expenses up to, but not exceeding, 100,000 for the perio d Jun 1, 2007 through June 1, 2008. Funding is for programs to increase domestic preparedness among members of the community. Funding will be used to establish Citizen Corps Councils to support oversight and outreach functions and to expand CERT training essential for developing Citizen Corps. Budget amendments will be made as outlined in the Fiscal Note. Crawford moved approval of the attached suggested Fiscal Note. Supported by Middleton. Motion carried unanimously on a roll call vote with Woodw ard absent. 21. MR #07200 – HUMAN RESOURCES DEPARTMENT – SALARY ADMINISTRAITON PLAN 3 RD QUARTERLY REPORT FOR FY 2007 The Human Resources Department has performed a review of salary grade placement classifications under the Salary Administration Plan for 5 classes/5 positions and is recommending that 2 classes/2 positions be upgraded, 2 classes/2 positions remain the same and 1 position/1 class be downgraded. Budget amendments will be made as outlined in the Fiscal Note. Middleton moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote. 22. BOARD OF COMMISSIONERS – 2007 HURON CLINTON METROPOLITAN AUTHORITY TAX RATE The resolution would authorize the Board of Commissioners to apportio n the maximum allowable millage rate of 0.2146 for the Huron Clinton Metropolitan Authority (HCMA) and would authorize the Supervisors of the various townships and Assessing Officers of several cities to spread this tax rate on tax rolls for the year 2007. An estimated $14,096,249 is estimated to be raised by this levy. Crawford moved approval of the attached suggested Resolution. Supported by Woodward. Motion carried unanimously on a roll call vote. 23. CRIMINAL JUSTICE COORDINATING COUNCIL – PILOT TETHERING PROGRAM FOR INDIGENT OAKLAND COUNTY JAIL INMATES The resolution would authorize a six -month pilot program in the 6 th Circuit Court, 51st District Court, 52nd District Court and any other interested District Courts of subsidized or reduced cost custody monitoring, in lieu of jail time, utilizing tethers or biometric identification technology for inmates who meet eligibility requirements. Eligibility criteria has been developed by the Sheriff’s Office (subject to revisions approved by the chief circuit court judge) targeting existing sentenced Public Act 511 eligible and trusty inmate populations who have served at least 50% of their sentence and pretrial inmates with a cumulative bond of FINANCE COMMITTEE Page 9 September 12, 2007 $1,000 or less. The Sheriff will report the results of th is pilot program to the Public Services and Finance Committees. The pilot program is intended to serve an average of thirty inmates per month at a cost not to exceed $150,000. Funding is available in Designated Fund balance. Budget amendments will be made as outlined in the Fiscal Note. Undersheriff McCabe noted that Wayne County has implemented a similar program. He explained that the vendor would be handling notification to the Sheriff of any violations by program participants . The Fugitive Apprehension Team would then pick up that individual. Existing staff will be able to handle the pilot program. If the program is extended beyond this number, it may be necessary to consider the cost for additional staffing. Kowall moved approval of the at tached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote. 25. DEPARTMENT OF MANAGEMENT AND BUDGET – FISCAL YEAR 2007 THIRD QUARTER FINANCIAL FORECAST AND BUDGET AMENDMENTS Management and Budget is requesting tha t the Board of Commissioners accept the Fiscal Year 2007 Third Quarter Financial Report with budget amendments, and appropriations from designated Fund Balance, as detailed in the resolution. The FY 2007 third quarter forecast identifies General Fund favo rability of $11,883,763, of which $12,932,724 is the receipt of more revenue than anticipated , including the final portion of the accelerated three-year tax shift of $10,263,000 , and $1,038.961 being projected expenditure unfavorability. Mr. Soave repor ted that on several issues that are a concern for the County’s budget, including jail overcrowding as it relates to staff overtime and the potential for a reduction of convention facility tax money next year and the decrease in cigarette tax dollars. He n oted that in the past the County was able to address overtime issues with salary favorable as a result of staff turnover. This is not longer the case due to the slowing economy. Kowall moved approval of the attached s uggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote. COMMUNICATIONS A. Sheriff’s Office – FY 2008 Secondary road Patrol and Traffic Accident Prevention Program Grant Application B. Sheriff’s Office – FY 2008 Auto Theft Prevention Authority (ATPA) Grant Application C. Prosecutor’s Office – FY 2008 Auto Theft Prevention Authority (ATPA) Grant Application D. County Executive – Emergency Response and Preparedness – Hazardous Materials Emergency Preparedness (HMEP) G rant Application E. Department of Information Technology – Memo dated 8/18/07 – CLEMIS Funds – Financial Statements and Schedules for the Nine Months Ended June 30, 2007 FINANCE COMMITTEE Page 10 September 12, 2007 G. Correspondence from the City of Auburn Hills Regarding Industrial Development Di strict – Karl Schmidt Unisia, Inc. at 975 South Opdyke Road Zack moved to receive and file communications A -E, G. Supported by Kowall. Motion carried on a voice vote. F. Department of Management and Budget – Intergovernmental Cooperation in Michigan White Paper Author Payments Chairman Rogers acknowledged Mr. Holdsworth for his recognition by the Land Policy Institute at Michigan State University for his work regarding intergovernmental cooperation. H. Department of Management and Budget – Purchasing Exception Report for July and August 2007 (Page 3-1) Contract Exception for the Sheriff – Super Seer Corporation (helmets for mounted patrol) – Undersheriff McCabe explained that the Sheriff’s Mounted Unit for many years has utilized the Seer Tactical helmet, made exclusively by the Super Seer Corporation. He indicated that it was cheaper to purchase these helmets directly from the manufacturer rather then going through a vendor. Mr. Smith explained that Purchasing is working to develop a new format fo r the contract exception report that will provide more detail as to the justification for the exception. In reference to report format 3 -1, Chairman Rogers asked commissioners to please review this format and let either him or Mr. Smith know if there are changes they felt might make a better exception report. \ (Page 4-1) Contract Exception for the Law Library (filing service) – Ms. Mancini explained that this was not the only vendor that provided this service but the only one that serves library client s. In order to do perform this function in -house a part-time employee would need to be hired and trained. Mr. Smith reported that a contract was drafted in 1996 and Ms. Mancini has been using as a renewal. A Request for Proposal is being drafted and wil l be bid out to avoid these reports. Woodward moved to receive and file Communications F and H. Supported by Coulter. Motion carried on a voice vote. OTHER BUSINESS / ADJOURNMENT There being no other business to come before the committe e, the meeting was adjourned at 2:29 p.m. ________________________ _______________________________ Helen A. Hanger Lawrence M. Doyle Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.