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HomeMy WebLinkAboutMinutes - 2007.09.27 - 36212MIKE ROGERS Chairperson EILEEN KOWALL Vice Chairperson HELAINE ZACK Minority Vice Chairperson September 27, 2007 Vice Chairperson Kowall called the meeting of the Finance Committee to order at 9:00 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Eileen Kowall, Helaine Zack, Sue Ann Douglas, Hugh Crawford, Tom Middleton, Christine Long, Jeff Potter, David Coulter, David Woodward, Tim Greimel COMMITTEE MEMBERS ABSENT Mike Rogers. OTHERS PRESENT CIRCUIT COURT Judge James Alexander Kevin Oeffner, Administrator FISCAL SERVICES Tim Soave, Manager Nancy Fournier, Chief LaVerne Smith, Supervisor Wayne Keller, Supervisor Prentiss Malone , Analyst Linda Pearson, Analyst HEALTH George Miller, Manager HUMAN RESOURCES Nancy Scarlet, Director MANAGEMENT AND BUDGET Laurie Van Pelt, Director PROSECUTING ATTORNEY David Gorcyca, Prosecuting Attorney Deb Carley, Deputy Prosecuting Attorney SHERIFF Dale Cunningham, Business Manager BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Harvey Wedell, S r. Analyst Sheryl Mitchell, Sr. Analyst Julia Ruffin, BOC Liaison Helen Hanger, Sr. Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Long moved approval of the minutes of September 12, 2007, as printed. Supported by Zack. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Sue Ann Douglas Hugh D. Crawford Tom Middleton Christine Long Jeff Potter David Coulter David Woodward Tim Greimel FINANCE COMMITTEE Page 2 September 27, 2007 PUBLIC COMMENT None. 5. FY 2007/FY 2008 C ONTINGENCY REPORT The FY 2007 Contingency Fund ending balance is $466,446. A handout was distributed indicating changes in General Fund Equity during FY 2007. Ms. Van Pelt explained that VEBA designations for FY ‘07 and FY ‘08 had been included in case the trust certificates were not issued. Mr. Soave indicated that any actions from this meeting forward would impact the FY 2008 Contingency Fund, which has a beginning balance of $459,697. No items on today’s agenda will require an adjustment of that balance. Woodward moved to receive and file the Contingency Report of September 19, 2007. Supported by Greimel. Motion carried on a voice vote. REGULAR AGENDA 6. MR #07225 – CIRCUIT COURT – USE OF MEDIATION FUNDS Circuit Court is requesting authorization to utilize Civil Mediation funds totaling $45,000 to pay for courtroom start up costs for the new visiting judge for family court. Total costs include $6,600 for courtroom furn iture, $30,000 for a portable video recording system, $6,600 for computers and printer and $1,800 for a fax machine. An existing conference room will be converted for use as a court room. Budget amendments will be made as outlined in the Fiscal Note. Crawford moved approval of the attached suggested Fiscal Notes. Supported by Douglas. Motion carried unanimously on a roll call vote with Rogers absent. 7. MR #07222 - SHERIFF’S OFFICE – USE OF FORFEITED FUNDS FOR ADDITION TO THE CANINE UNIT The Sheriff is requesting authorization to utilize forfeiture funds of $16,275 to pay for one trained canine dog and one patrol vehicle insert to enhance law enforcement efforts , a purpose allowed for under the law. The dog and his handler will be assigned to the Highland Township substation. Operating costs of the K-9 Program that exceed its allocation will be reimbursed to the General Fund at conclusion of the Fiscal Year. Budget amendments will be made as outlined in the Fiscal Note. Crawford moved approval of the attached suggested Fiscal Note . Supported by Middleton. Motion carried unanimously on a roll call vote with Rogers absent. 8. DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – 2007/2008 COMPREHENSIVE PLANNING, BUDGETING AND CONTRACTING (CPBC) AGREEMENT ACCEPTANCE The Health Division is requesting authorization to accept an award of $8,597,228 from the Michigan Department of Community Health for FY 2008 to provide programs as outlined in the Fiscal Note. This award reflects a decrease from FY 2006/2007 of $304,703. Budget amendments will be made as outlined in the Fiscal Note. FINANCE COMMITTEE Page 3 September 27, 2007 Coulter moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Rogers absent. 9. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – WASTE RESOURCE MANAGEMENT – 2007 BEST BUY CONSUMER ELECTRONICS GRANT ACEPTANCE Waste Resource Management is requesting authorization to accept a 2007 Best Buy Consumers Electronics Recycling Program grant of $1,500. The grant will be utilized to reduce North Oakland Household Hazardous Waste Program (NO HAZ ) costs to communities participating in the program. No County match or budget amendment is required. Douglas moved approval of the attached sug gested Fiscal Note. Supported by Greimel. Motion carried unanimously on a roll call vote with Rogers absent. COMMUNICATIONS None. OTHER BUSINESS / ADJOURNMENT Regarding Michigan’s potential state shutdown if a budget agreement is not reached by Monda y, Ms. Van Pelt reported that mental health boards were being told that while costs can be incurred there is no authority to expend the money. The State expects essential services to continue to be provided and for the boards to use their fund balances to get by. Mr. Brown has informed her that the Oakland County Community Mental Health Board has indicated they have enough reserve for 39 days. She noted that a state shut down would have a large impact on Community Mental Health , as well as those hospitals that serve high risk populations receiving Medicaid and Medicare dollars . For grant programs, the County Administration is proposing to operate under the assumption that County matching funds for these programs will be drawn down first. Grant administrators will be e-mailed to ask them to try and avoid incurring unnecessary costs, such as ordering supplies or holding workshops. Mr. Gorcyca indicated that if grant funding is delayed or lost, he would lose two auto theft prosecutors , five who handle narcotics, the entire child abuse prosecution unit and the entire victim services unit. If this occurs, he is not sure how his staff will be able to cover these functions and still handle the courts and dockets. Child support is another issue. Ms. Van Pelt advised that for the Friend of the Court Cooperative Reimbursement Program , the County would again spend its funds for the program year up front before depending on the state’s portion. Judge Alexander indicated that the court has been unable to obtain an answer as to what will happen with child support payments. Payments will not be made if the court does not receive judgments from the State. Commissioner Douglas stated that commissioners may have been contacted by a representative of the Detroit Water and Sewerage (DWS) Department asking to meet with them in person regarding plans to expand the DWS system. She indicated that if enough commissioners were interested, a meeting could be set up here at the Board of Commissioners’ offices. There being no other business to come before the committe e, the meeting was adjourned at 9:40 a.m. FINANCE COMMITTEE Page 4 September 27, 2007 ________________________ _______________________________ Helen A. Hanger Lawrence M. Doyle Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.