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HomeMy WebLinkAboutMinutes - 2007.11.05 - 36223CHRISTINE LONG Chairperson MICHAEL GINGELL Vice Chairperson MATTIE MCKINNEY HATCHETT Minority Vice Chairperson November 5, 2007 Chairperson Long called the meeting of the General Government Committee to order at 9:36 a.m. in Committee Room A, Commissioners’ Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Christine Long, Michael Gingell, Mattie McKinney Hatchett, Hu gh D. Crawford, Eileen Kowall, Jeff Potter, Bradford Jacobsen, David Potts, Vincent Gregory, George Suarez, Jim Nash and Tim Greimel COMMITTEE MEMBERS ABSENT: None OTHERS PRESENT CORPORATION COUNSEL Judy Cunningham, Corporation Counsel Keith Lerminiaux, Deputy Corporation Counsel Bill Pierson, Litigator INFORMATION TECHNOLOGY Ed Poisson, Director Janette McKenna, Chief SHERIFF’S OFFICE Mike McCabe, Undersheriff OAKLAND LIVINGSTON HUMAN SERVICE AGENCY Ron Borngesser, CEO BOARD OF COMMISSIONERS Marcia Gershenson, Commissioner, District #17 Lawrence Doyle, Administrative Director Harvey Wedell, Senior Analyst Julia Ruffin, Commissioner Liaison Sheryl Mitchell, Senior Analyst Pamela Worthington, Committee Coordinator PUBLIC COMMENT None OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858-0100 FAX (248) 858 -1572 GENERAL GOVERNMENT COMMITTEE Hugh D. Crawford Eileen Kowall Jeff Potter Bradford Jacobsen David Potts Vincent Gregory George Suarez Jim Nash Tim Greimel GENERAL GOVERNMENT COMMITTEE Page 2 November 5, 2007 APPROVAL OF THE PREVIOUS MINUTES Crawford moved approval of the previous minutes of October 22, 2007, as printed. Supported by Gingell. Motion carried on a voice vote PLEDGE OF ALLEGIANCE AGENDA ITEMS 1. DEPARTMENT OF INFORMATION TECHNOLOGY – FOURTH QUARTER 2007 DEVELOPMENT APPROPRIATION TRANSFER The Department of Information Technology has determined the Fourth Quarter 2007 data processing development charges to be $1,237,691.75 and the imaging development charge to be $17,015.36 for the General Fund/General Purpose County departments. Direct charges to Special Revenue and Proprietary Fund departments are $216,323.80, non -governmental imaging development is $536.80 and non-County agencies are $1,748.00 for the Fourth Quarter of 2007. The resolution approves the Fourth Quarter appropriation transfer as specified on the schedule. Suarez moved approval of the attached suggested resolution. Supported by Potts. Motion carried on a roll call vote with Hatchett and Gregory absent. 2. INFORMATION TECHNOLOGY – 2007/2008 MASTER PLAN QUARTERLY STATUS EXECUTIVE SUMMARY The Information Technology Master Plan Quarterly Status Executive Summary provides an overview of the services and hours provided by Information Technology (IT) during the 2007/2008 Master Plan period. Analysis of the fourth quarter of the 2007/2008 Master Plan reveals that 85% of IT’s labor force was spent supporting and maintaining the County’s current systems (including Customer Support, Maintenance, Planned Maintenance and Upgrades, Team Management and non-project time. The remaining 15% of IT’s labor force was spent implementing systems requested by various County divisions through the IT Leadership Group Process. In th e 2007/2008 Master Plan IT planned for a 79% fixed labor delivery and 21% discretionary. The District Court Technology Fund for the non-52nd District Courts was established in April 2002 with a budget of $250,000. To date, 18 project have been completed using $206,249 from the fund. There are a total of 207 Enhancement and New Development projects on the 2007/2008 Master Plan across the eight Leadership Groups. Of these projects, 56 are completed, 122 are in process and 29 are not started. As of September 28, 2007, 51,862 hours of IT labor have been expended on project-based work. Crawford moved to receive and file the 2007/2008 Master Plan Quarterly Status Executive Summary. Supported by Kowall. Motion carried on a roll call vote with Hatchett, Crawford and Gregory absent. 3. MR #07236 – BOARD OF COMMISSIONERS – WOMEN’S COMMISSION FOR OAKLAND GENERAL GOVERNMENT COMMITTEE Page 3 November 5, 2007 COUNTY The resolution reflects that the Oakland County Board of Commissioners establishes a Women’s Commission for Oakland County. The Women’s Commission would have the option of conducting forums and studying matters concerning women in Oakland County. The Women’s Commission would be required to report its findings to the Oakland County Board of Commissioners on or before the last scheduled Board of Commissioners’ meeting of 2008. Membership of the Women’s Commission for Oakland County would consist of 25 members, appointed by their respective Oakland County Commissioner, for a one-year term that would expire on December 31 of each year. Two Oakland County Commissioners, one from the majority party and one from the minority party, would be appointed by the Oakland County Board of Commissioners to serve as non-voting, ex-officio members to the Women’s Commission for Oakland County. The General Government Committee would recommend these two ex-officio appointments to the Board of Commissioners. Members would serve as volunteers and would not be compensated. The purpose of the Women’s Commission for Oakland County would be to survey the status of women i n Oakland County and assess their needs. Suarez moved to report to the full Board with the recommendation that the resolution be adopted. Supported by Potts. Gingell moved to report to the full Board with the recommendation that the resolution be amended, as follows: 1. Amend the 1st BE IT FURTHER RESOLVED paragraph, as follows: BE IT FURTHER RESOLVED that the Women’s Commission for Oakland County may conduct public forums and will study matters concerning women in Oakland County, and shall report their findings to the Oakland County Board of Commissioners, through the General Government Committee, on or before the last scheduled Board of Commissioners’ meeting of 2008. 2. Amend the last BE IT FURTHER RESOLVED paragraph, 1 st sentence, as follows: BE IT FURTHER RESOLVED that the purpose of the Women’s Commission for Oakland County is not intended to be a political oriented organization that magnifies political issues and shall be to survey the status of women in Oakland County, as well as, assess their needs. Supported by Suarez. Motion to amend carried unanimously on a roll call vote. Main motion, as amended, carried unanimously on a roll call vote. 4. OAKLAND COUNTY RESTAURANTS TRANS-FAT STUDY GROUP – FINDINGS AND RECOMMENDATIONS Commissioners Gershenson and Jacobsen gave a brief update of how the study group is progressing. Commissioner Gershenson handed out a draft Heart Healthy Restaurant Survey that would be given to restaurants to answer. They are still working on the logistics of how the GENERAL GOVERNMENT COMMITTEE Page 4 November 5, 2007 restaurants could return the surveys, and they are considering having them go through the Health Department. They have had very good response from the restaurants to work together in becoming trans-fat free and marketing it to the public. They have a lso had a lot of support from Dr. Gordon and his staff at the Oakland County Health Department. Commissioner Jacobsen indicated that people are generally eating out more because they don’t have time to cook at home after working all day. They need to promote public awareness in restaurants. Henry Ford Hospital has agreed to do food analyses on restaurant food choices in order to make them healthier. They have estimated costs of $16,000 to $20,000 for mailing surveys and things of that nature for this program. Commissioner Potts suggested that they contact the American Heart Association because they may have funds available and ma y wish to endorse this program. He thanked Commissioner Gershenson for her efforts towards getting people to work together for a common purpose such as this. Commissioner Crawford indicated that there are several questions on the draft survey that do not have anything to do with trans fats, and suggested that if they were going to go beyond the trans fat issue, perhaps they should come back to the committee with a name change to the study group. Suarez moved to receive and file the draft questionnaire that was distributed. Supported by Kowall. Motion carried on a voice vote. 5. CORPORATION COUNSEL – LITIGATION REPORT Ms. Cunningham gave a brief overview of the materials that were distributed in the meeting packets. There were a few pages in the packets with regards to their web site that went live just recently through the Oakland County Intranet. There is a li nk where all departments can complete a form for legal assistance. The form can be e-mailed, faxed or sent by inter-county mail to their office, along with supporting documents. Ms. Cunningham highlighted some of the cases in the 32-page Litigation Results document, which reflects cases from May 2006 through September 2007. The first 28 pages are cases that were resolved by dismissal, and the last four pages are cases where the County had to pay a settlement amount. Commissioner Potts had asked how much the County spends on outside counsel for certain cases and also whether the County has a liability policy. Ms. Cunningham indicated that Risk Management would have information on the liability policy, and she did not have the information in regards to the costs for outside counsel, but she would get him that information. Gingell moved to receive and file the Litigation Report. Supported by Jacobsen. Motion carried on a voice vote. 6. BOARD OF COMMISSIONERS – REVIEW APPLICATIONS FOR APPOINTMENT TO THE BUILDING AUTHORITY Tamara Tazzia’s term on the Building Authority expires on December 31, 2007. She has applied for reappointment, and four additional applications were received. Greimel moved to interview all of the applicants at the December 3, 2007 meeting. GENERAL GOVERNMENT COMMITTEE Page 5 November 5, 2007 Supported by Potts. ROLL CALL VOTE: AYES: Hatchett, Potts, Gregory, Suarez, Nash, Greimel (6) NAYS: Gingell, Crawford, Kowall, Potter, Jacobsen, Long (6) Motion failed for lack of a majority vote. Gingell moved to report to the full Board with the recommendation that Tamara Tazzia be reappointed to the Building Authority for a three -year term. Supported by Crawford. ROLL CALL VOTE: AYES: Gingell, Crawford, Kowall, Potter, Jacobsen, Potts, Suarez, Long (8) NAYS: Hatchett, Gregory, Nash, Greimel (4) Motion carried on a roll call vote. 7. BOARD OF COMMISSIONERS – REVIEW APPLICATIONS FOR APPOINTMENTS TO THE FRIEND OF THE COURT CITIZENS’ ADVISORY COMMITTEE There are two vacancies on the Friend of the Court Citizens’ Adviso ry Committee due to the resignation of Katrina McGuire and Janet Plzak. Six applications were received. Suarez moved to interview all of the applicants at the December 3, 2007 meeting. Supported by Greimel. Motion carried unanimously on a roll call vote. 8. BOARD OF COMMISSIONERS – REVIEW APPLICATIONS FOR APPOINTMENT TO THE PARKS & RECREATION COMMISSION Eileen Kowall and John Richards’ terms on the Parks and Recreation Commission expire on January 1, 2008. Commissioner Kowall has expressed her desi re to continue serving on the Parks and Recreation Commission, and Mr. Richards has applied for reappointment. Seventeen applications were received, including Mr. Richards. Gingell moved to report to the full Board with the recommendation that Gregory Jamian be appointed to the Parks and Recreation Commission for a three -year term. Supported by Jacobsen. ROLL CALL VOTE: AYES: Gingell, Crawford, Kowall, Potter, Jacobsen, Potts, Long (7) NAYS: Hatchett, Gregory, Suarez, Nash, Greimel (5) Motion carried on a roll call vote. Crawford moved to report to the full Board with the recommendation that Eileen Kowall be reappointed to the Parks and Recreation Commission for a three -year term. Supported by Gingell. Motion carried unanimously on a roll call vote. GENERAL GOVERNMENT COMMITTEE Page 6 November 5, 2007 9. BOARD OF COMMISSIONERS – REVIEW APPLICATIONS FOR APPOINTMENTS TO THE AREA AGENCY ON AGING Jan Dolan and Eric Wilson’s terms on the Area Agency on Aging expire on December 31, 2007. Ms. Dolan has applied for reappointment. There were a total of 15 applications received, including Ms. Dolan’s. Crawford moved to reappoint Jan Dolan and appoint Mel Ettenson as an alternate to the Area Agency on Aging. Supported by Jacobsen. Motion carried on a roll call vote with Kowall, Potts and Greimel voting no. COMMUNICATIONS A. Community Mental Health Authority Board Meeting Minutes of September 18, 2007 B. Michigan Department of Human Services – Schedule of Regular Meetings C. October 4, 2007 – Corporation Counsel Opinion on Exclusion of Elected Public Off icials from Women’s Commission D. September 26, 2007 – Oakland Livingston Human Service Agency Board of Directors’ Meeting Minutes Gregory moved to receive and file the Communications. Supported by Gingell. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 11:25 a.m. ________________________ _______________________________ Pamela L. Worthington Lawrence Doyle Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.