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HomeMy WebLinkAboutMinutes - 2007.11.06 - 36224 November 6, 2007 The meeting was called to order by Chairperson Douglas at 9:37 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Sue Ann Douglas, David Potts, Jim Nash, Bradford Jacobsen, Michael Gingell, Robert Gosselin, Marcia Gershenson, Dave Woodward, Tim Burns PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: DRAIN COMMISSIONER John McCulloch, Drain Commissioner Joe Colaianne, Attorney & Insurance Admin. FACILITIES MANAGEMENT Dave Ross, Director Dick Johnston, Manager PLANNING & ECONOMIC DEVELOPMENT Dan Hunter, Manager Maureen Krauss, Deputy Director Erick Phillips, Supervisory, Information Svcs. Lon Shook, Housing Counseling Kathy Williams, Housing Counseling BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Sheryl Mitchell, Senior Analyst Pamela Worthington, Committee Coordinator PUBLIC COMMENT None AGENDA Chairperson Douglas indicated that Dan Hunter would like to do a presentation today on the One Stop Shop, and Larry Doyle would like to give an update on the web casting of the Board of Commissioners’ committee and Board meetings. She indicated that those items would be added to the agenda as Item #4 and Item #5. There were no objections. AGENDA ITEMS OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Bradford Jacobsen Michael Gingell Robert Gosselin Marcia Gershenson Dave Woodward Tim Burns SUE ANN DOUGLAS Chairperson DAVID POTTS Vice Chairperson JIM NASH Minority Vice Chairperson Planning & Building Committee Page 2 November 6, 2007 1. DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS – COMMUNITY AND HOME IMPROVEMENT DIVISION – FY 2007 HOUSING COUNSELING GRANT ACCEPTANCE The U.S. Department of Housing and Urban Development (HUD) has awarded the Department of Economic Development and Community Affairs/Division of Community and Home Improvement funding in the amount of $62,000.00 for the period of October 1, 2007 through September 30, 2008. This is the 13th year of funding for this grant. The monies would be used for a full range of housing counseling services such as information and assistance to housing consumers for improving their housing conditions and meeting the responsibilities of home ownership and tenancy. It would also provide information for first -time home buyers, pre- occupancy, rental delinquency and mortgage default assistance, the Home Equity Conversion Mortgage Program, home improvement and rehabilitation resources, displaceme nt and relocation resources and pre-foreclosure assistance. The resolution authorizes the acceptance of the FY 2007 Housing Counseling Grant in the amount of $62,000.00. Acceptance of this grant does not obligate the County to any future commitment, and the continuation of the special revenue positions in the grant is contingent upon continued levels of grant funding. Ms. Williams indicated that they would be conducting another housing counseling presentation this Thursday, November 8, 2007. Nash moved approval of the attached suggested resolution. Suppo rted by Woodward. Motion carried unanimously on a roll call vote. 2. FACILITIES MANAGEMENT – AUTHORIZATION AND FUNDING REQUEST FOR PRIMARY ELECTRICAL SYSTEM MAINTENANCE AND SURVEY Facilities Management would like to shut down all primary electrical loads to inspect existing circuit breakers in the primary house and to exercise and clean 27 building primary feed switches to determine their current condition and evaluate appropriate measures to ensur e electrical distribution reliability on the Oakland County Service Center. Once this is done, Facilities Management would prioritize the issues and create plans and specifications for an upgrade and maintenance project to address them. Shutdown, inspec tion, cleaning, calibration and engineering work would be performed through existing service contracts, Detroit Edison staff and other contracts bid through the Purchasing Division. The project costs are estimated to be $100,000, and the FY 2008 Capital Improvement Program includes $100,000 for primary electrical system maintenance. Gingell moved to report to the Finance Committee with the recommendation that project funding in the amount of $100,000 be approved . Supported by Gershenson. Motion carried unanimously on a roll call vote. 3. FACILITIES MANAGEMENT – AUTHORIZATION TO RECEIVE BIDS FOR COURTHOUSE JUDGES, JAIL ANNEX, GOLDEN OAKS (2) AND PUBLIC WORKS ELEVATOR MAINTENANCE SERVICE Facilities Management is requesting authorization to receive bid s for the upgrade of five elevators on the County complex. This is part of a routine upgrade to meet ADA codes. The elevators to be rehabilitated are the Courthouse Judges’ elevator, the Jail Annex elevator, two elevators in the Golden Oaks facility and one in the Public Works building. These elevators Planning & Building Committee Page 3 November 6, 2007 have all exceeded normal life expectancy due to excellent preventive maintenance; however, they are becoming prone to downtime and overtime repair. The project is estimated to cost $500,000, including contingency, and should take about a month to complete. Funding is available in the 2008 Capital Improvement Program for Buildings. Nash moved to authorize Facilities Management to proceed with bidding this project through the Oakland County Purchasing Division and report to the Planning and Building Committee upon receipt and tabulation of the bids. Supported by Gingell. Motion carried unanimously on a roll call vote. 4. PLANNING AND ECONOMIC DEVELOPMENT – PRESENTATION ON ONE STOP SHOP Dan Hunter and Erick Phillips gave a brief overview of the One Stop Shop. Mr. Phillips indicated that they are adding new services, such as GIS, to target businesses. For example, if a business wanted to open up a new pizza shop, they could use GIS maps from the One Stop Shop to find out where the best demographics are. Mr. Hunter indicated that he had some maps available for the commissioners (10 for each commissioner) today for sharing with their constituents. Various maps are available on the web site for indiv iduals to purchase. Maps purchased online are printed at the One Stop Shop and are available t o be shipped or picked up at Oakland County Planning and Economic Development . Mr. Phillips indicated that starting later this month, on Thursdays for six to eight weeks, they will be inviting every community in to give them a tour of their facility and inform them of the services they offer. Mr. Hunter indicated that on November 12 th the Waterford Chamber of Commerce will have a program at Oakland Schools, and Oakland County Planning and Economic Development will be doing a presentation there. Chairperson Douglas indicated that people in Oakland County, especially in the com munities that are farther away like Novi and Rochester Hills, would not be willing to drive all the way to the Oakland County offices to purchase a map for $5.00. She suggested that they allow the local communities to sell the maps for $6.00 each, with the communities making $1.00 profit. Nash moved to receive and file the One Stop Sho p Brochure and the documents titled, “Site Prospecting”, “Customer Profiling”, Census & Demographic Analysis”, the School District map and the aerial map. Supported by Gingell. Motion carried on a voice vote. 5. BOARD OF COMMISSIONERS – UPDATE ON WEBCASTING Larry Doyle gave a brief update o n the status of the web casting project for the Board of Commissioners. The project involves web casting of all the committee and Board meetings. He indicated that they have received seven (7) proposals. Out of t he seven, three really did not comply with the request for proposals. They will be interviewing at least t hree of the companies that submitted proposals, and there should be a recommendation to this committee by the end of December. Commissioner Jacobsen requested to see the numbers in relationship to who is watching these meetings to make sure that the investment is worth it. Planning & Building Committee Page 4 November 6, 2007 CONSENT AGENDA - INFORMATIONAL ITEMS A. Facilities Management – 2008 Capital Improvement Program Monthly Progress Report B. Facility Inspection Report – Animal Care Center and Sheriff’s Trusty Camp – Commissioner Nash Jacobsen moved to receive and file the items on the Consent Agenda. Supported by Nash. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Commissioner Jacobsen indicated that he and Commissioner Nash have been sitting in on interviews for construction managers and architects for several renovations to go on in the next five years at the County. He is anticipating that after November 15 th they will have chosen a construction manager and an architect for these renovations. There being no further business to come before the Commi ttee, the meeting adjourned at 10:23 a.m. ___________________________________ __________________________________ Pamela L. Worthington Helen Hanger Committee Coordinator Senior Committee Coordinator NOTE: The foregoing minutes are subject to Committee approval.