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HomeMy WebLinkAboutMinutes - 2007.11.07 - 36226 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD  PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PERSONNEL COMMITTEE November 7, 2007 The meeting was called to order by Chairperson Middleton at 9:30 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PERSONNEL COMMITTEE MEMBERS PRESENT: Tom Middleton, Bradford Jacobsen, George Suarez, Sue Ann Douglas, Mike Rogers, John A. Scott, Robert Gosselin, Helaine Zack, Mattie Hatchett and Karen Spector PERSONNEL COMMITTEE MEMBERS ABSENT WITH NOTICE: Eric Coleman OTHERS PRESENT: Human Resources Nancy Scarlet, Director Jennifer Mason, Manager Brenthy Johnston, Analyst Karen Jones, Supervisor Dana Cosby, Analyst Judy Fandale, Supervisor Jordie Kramer, Analyst Mary Pardee, Supervisor Heather Mason, Analyst Amy Sullivan, LR Specialist Doug Williams, Retirement Administrator Sheriff’s Office Undersheriff McCabe Dale Cunningham, Business Manager Children’s Village Joanna Overall, Manager Circuit Court John Cooperrider, Business Division Administrator Board of Commissioners Larry Doyle, Administrative Director Sheryl Mitchell, Senior BOC Analyst Nancy Wenzel, Committee Coordinator Tom Middleton Chairperson Brad Jacobsen Majority Vice-Chair George Suarez Minority Vice-Chair Sue Ann Douglas Mike Rogers John A. Scott Robert Gosselin Eric Coleman Helaine Zack Mattie Hatchett Karen Spector Personnel Committee Page 2 November 7, 2007 Chairperson Middleton led the Committee in the recitation of the Pledge of Allegiance. APPROVAL OF MINUTES OF OCTOBER 24, 2007 Scott moved to approve the minutes of October 24, 2007 as printed. Supported by Spector. Motion carried on a voice vote with Coleman and Hatchett absent. PUBLIC COMMENT None. CIRCUIT COURT – FY 2008 MICHIGAN DRUG COURT GRANT PROGRAM AND JUSTICE ASSISTANCE ADULT TREATMENT COURT GRANT ACCEPTANCE The State Court Administrative Office, Michigan Drug Court Grant P rogram has awarded Oakland County grant funding in the amount of $210,956 which includes $95,000 of SCAO funding; $100,000 of PA 511 Community Corrections contributed funds and $15,956 of general fund in -kind support. The drug court deals with the problems of increasing recidivism, increasing use of alcohol and illegal drugs, rising systems costs and an increase in jail days ordered. The grant award is sufficient to fund one SR full time eligible Community Service Coordinator position for nine months. This position will be deleted unless sufficient additional funding becomes available. This award also provides funding for drug testing supplies and kits, contractual services for individual and family treatment and transitional housing. Continuation of th e position associated with this grant is contingent upon continuation of state funding, and receipt of additional funding sources. Circuit Court is considering asking the Criminal Justice Coordinating Council for additional funds. Rogers moved the Personnel Committee report to the Board with the recommendation the above mentioned resolution be adopted. Supported by Jacobsen. Motion carried unanimously on a roll call vote with Coleman and Hatchett absent. MR. #07257 SHERIFF’S OFFICE – CONTRACT AMENDMENT #2 FOR LAW ENFORCEMENT SERVICES AGREEMENT WITH THE CITY OF ROCHESTER HILLS 2004-2008 The Sheriff’s Department has contracted with the City of Rochester Hills to provide law enforcement services for several years. The City of Rochester Hills is requesting the addition of one Patrol Investigator to bring the total number of Patrol Investigators to twelve and the total number of contracted positions to sixty. One unmarked vehicle with mobile and prep radio will be added to the county fleet effective January 1, 2008. Douglas moved the Personnel Committee report to the Board with the recommendation MR #07257 be adopted. Supported by Spector. Motion carried unanimously on a roll call vote with Coleman and Hatchett absent. Personnel Committee Page 3 November 7, 2007 SHERIFF’S OFFICE – FISCAL YEAR 2008 SECONDARY ROAD PATROL AND TRAFFIC ACCIDENT PREVENTION PROGRAM GRANT ACCEPTANCE The Michigan Department of State Police – Office of Highway Safety Planning has awarded Oakland County a grant in the amount of $1,040,457 to conduct secondary road patrol activities from October 1, 2007 to September 30, 2008. The grant provides funding for seven Deputy II positions, and two Sergeant positions in the Patrol Services Division. One Deputy II positio n will be deleted. Acceptance of this grant does not obligate the County to any future commitment and continuation of the program is contingent upon future levels of grant program funding. Suarez moved the Personnel Committee report to the Board with the recommendation the above mentioned resolution be adopted. Supported by Jacobsen. Motion carried unanimously on a roll call vote with Coleman and Hatchett absent. MR #07254 HEALTH & HUMAN SERVICES DEPARTMENT/CHILDREN’S VILLAGE – ADMINISTRATIVE REORGANIZATION The Children’s Village Division has had the opportunity to review and analyze their various responsibilities and operations. The request is to create the classification of Administrator – Children’s Village, overtime exempt, at salary grade 18, reclassify the positions of Chief – Children’s Village Operations, Administrator-Children’s Village Intake Team and the Administrator – Children’s Village Program Team to Administrator – Children’s Village. Also to downwardly reclassify the Supervisor – Children’s Village Administration position to Youth Specialist I and delete the following classifications, Administrator-Children’s Village Intake Team, Administrator- Children’s Village Program Team, Chief-Children’s Village Operations and Supervisor-Children’s Village Administrative Services. These proposed actions would result in a savings to the General Fund, streamline operations and provide more efficient use of current staff. Zack moved the Personnel Committee report to the Board with the recommendation MR #07254 be adopted. Supported by Scott. Motion carried unanimously on a roll call vote with Coleman and Hatchett absent. HUMAN RESOURCES DEPARTMENT – SOCIAL SECURITY INCOME TAX ALTERNATIVE FOR PART-TIME NON-ELIGIBLE EMPLOYEES Oakland County is continually exploring opportunities to control personnel costs while maintaining a competitive salary and benefit package. The Omnibus Budget Reconciliation Act of 1990 and IRS Section 3121 (b)(7)(F) allows for a defined contribution plan in lieu of Soc ial Security for part-time non-eligible government employees. This resolution would allow the establishment of a defined contribution plan for part-time non-eligible employees to be administered by a third party with all or a portion of the funds invested in a trust. The employees 6.2% plus a County contribution of 1.3% of the employee’s earnings, in lieu of paying Social Security Taxes, would be placed in the defined contribution plan allowing the employee to defer federal and state income taxes on savings in their account until retirement and save the County approximately $640,000 a year. The employee will immediately be 100% vested in both the employer and employee contributions into the plan. The employee cannot access the money invested until they a re separated from County employment. Rogers moved approval of the attached suggested resolution. Supported by Jacobsen. Motion carried unanimously on a roll call vote with Coleman absent. Personnel Committee Page 4 November 7, 2007 HUMAN RESOURCES DEPARTMENT – SALARY ADMINISTRATION PLAN 4TH QUARTERLY REPORT FOR FY 2007 The Salary Administration Plan for Salary Grades 1 -21 provides a process for departments and employees to request a review of the salary grade placement of classification. This report reflects six classification changes affecting thirteen positions in addition to changing the overtime exemption classification from overtime exempt to overtime non-exempt for the Community & Home Improvement Planner and Community & Home Improvement Specialist positions. Two new classifications will be created; MEO Supervisor and MEO Assistant. Douglas moved approval of the attached suggested resolution. Supported by Scott. Motion carried unanimously on a roll call vote with Coleman absent. Commissioner Douglas requested the Committee be furnished a comprehensive annual report indicating how many classification studies have been done and what the total cost is compared to previous years. COMMUNICATIONS Zack moved to Receive & File Communication Items A – C. A. Position Change Summary Report B. PY 2008 Juvenile Accountability Block Grant Application C. Personnel Appeal Board Update Supported by Spector. Item C - Commissioner Hatchett questioned why an appeal dating back to January 2004 is still pending. Commissioner Scott explained that appeals are taken in order of severity; a dismissal will take precedence over a written/oral reprimand. Motion carried on a voice vote with Coleman absent. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Committee the meeting was adjourned at 10:15 a.m. _____________________________________ Nancy Wenzel, Committee Coordinator __________________________________________ Helen Hanger, Sr. Committee Coordinator NOTE: The foregoing minutes are subject to Committee approval.