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HomeMy WebLinkAboutMinutes - 2007.12.04 - 36230 December 4, 2007 The meeting was called to order by Chairperson Douglas at 9:35 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Sue Ann Douglas, David Potts, Jim Nash, Bradford Jacobsen, Michael Gingell, Robert Gosselin, Marcia Gershenson, Dave Woodward, Tim Burns PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: DRAIN COMMISSIONER Joe Colaianne, Attorney and Insurance Admin. Sherri Gee, Chief, Administrative Services EXECUTIVE OFFICES Phil Bertolini, Deputy County Exec./CIO FACILITIES ENGINEERING Paul Hunter, Manager FACILITIES MANAGEMENT Dave Ross, Director Dick Johnston, Manager Mike Hughson, Property Manager Bob Larkin, Supervisor, Facilities Planning INFORMATION TECHNOLOGY Scott Oppmann, Manager Dawn Siegel, Supervisor Jamie Munro, User Support Rochelle Meacham, Project Manager PARKS AND RECREATION Dan Stencil, Executive Officer PLANNING & ECONOMIC DEVELOPMENT Dan Hunter, Manager Mary Langhauser, Supervisor Bret Rasegan, Supervisor ROAD COMMISSION OF OAKLAND CTY. Brian Blaesing, Director of Planning ROCHESTER DOWNTOWN DEVELOP. AUTHORITY Kristi Trevarrow, Executive Director BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Sheryl Mitchell, Senior Analyst Pamela Worthington, Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Gingell moved approval of the minutes of November 1, 2007 and November 6, 2007, as printed. Supported by Jacobsen. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Bradford Jacobsen Michael Gingell Robert Gosselin Marcia Gershenson Dave Woodward Tim Burns SUE ANN DOUGLAS Chairperson DAVID POTTS Vice Chairperson JIM NASH Minority Vice Chairperson Planning & Building Committee Page 2 December 4, 2007 Motion carried on a voice vote. AGENDA ITEMS 1. DRAIN COMMISSIONER – COLLABORATIVE ASSET MANAGEMENT SYSTEM (CAMS) PROJECT The Drain Commissioner would like to implement a centrally-hosted collaborative maintenance management system, which would help to standardize countywide infrastructure (water, sewer, storm and roads) and allow Oakland County and its local governments to manage assets proactively and mitigate long-term costs associated with the operations and maintenance of critical infrastructure. The system would include a Computerized Maintenance Management System for work orders, inspections and inventory; a Customer Request Management System for complaints, correction and feedback, permitting for applications, evaluation , inspections and violations; and Real-Time sensors for vehicles, resources and weather. The cost of the CAMS project is estimated at $6,600,000, and the initial Return on Investment studies show that savings to constituents of Oakland County would approa ch $42 million over a six-year period. The resolution approves the implementation of the CAMS Project. Scott Oppmann handed out a revised Return on Investment, which revises the savings to constituents of Oakland County to $15 million over a six -year period. He also submitted copies of a letter from Brent Bair, Road Commission for Oakland County, expressing his support for Oakland County to implement a Collaborative Asset Management System. The following public works agencies support this initiative: Independence Township, City of Ferndale, City of Royal Oak, Waterford Township, Village of Beverly Hills, Bloomfield Township, City of Pontiac, City of Farmington Hills, West Bloomfield Township, Village of Lake Orion. Commissioner Potts wanted to clarify that he is supporting this project because of the proposed cost savings Nash moved approval of the attached suggested resolution. Suppo rted by Douglas. Potts moved to amend the resolution, as follows: 1. Amend the 7th WHEREAS paragraph, as follows: WHEREAS the local public works agencies supporting this initiative include Independence Township, City of Ferndale, City of Royal Oak, Waterford Township, Village of Beverly Hills, Bloomfield Township, City of Pontiac and ,Village of Lake Orion, West Bloomfield Township and the City of Farmington Hills; and 2. Amend the 10th WHEREAS paragraph, as follows: WHEREAS initial Return on Iinvestment studies provided by the Drain Commissioner, the Department of Information Technology and the attached Return on Investment (ROI) show that savings to the constituents of Oakland County would approach forty-two fifteen million dollars over a six year period. Planning & Building Committee Page 3 December 4, 2007 Supported by Gingell. Motion to amend carried unanimously on a roll call vote. 2. MR #07260 – BOARD OF COMMISSIONERS – SUPPORT OF THE GREAT LAKES, GREAT MICHIGAN PLATFORM: A BIPARTISAN LEGISLATIVE PACKAGE TO PROTECT MICHIGAN’S WATER FOR FUTURE GENERATIONS The resolution affirms that the policy reforms set forth by the Great Lakes, Great Michigan Coalition are needed to ensure that Michigan plays a leadership role in the protection of the Great Lakes. The resolution reflects that the Oakland County Board of Commissioners supports the Michigan House of Representatives Bi-Partisan Water Protection Package of 2007, as proposed on July 2, 2007. A substitute resolution was introduced to be considered in place of MR #07260 that reflects that the Oakland County Board of Commissioners supports the adoption of the Great Lakes -St. Lawrence Basin Water Resource Compact by th e State of Michigan. It further reflects that the Oakland County Board of Commissioners supports legislation that protects the waters of the State while preserving riparian rights of Oakland County residents and ensures reasonable public participation and input into water use decisions. The resolution also reflects that the Oakland County Board of Commissioners supports legislation that ensures any new large -scale water users demonstrate that a water withdrawal will not have any adverse resource impact an d certify compliance with generally acceptable water management practices of environmentally sound and economically feasible water conservation measures. Commissioner Woodward indicated that he was much more in support of the original resolution because he is concerned that the Compact was drafted by the water withdrawers that just want to get the Compact and move forward without the necessary protections of Michigan’s waters. Gershenson moved approval of the attached suggested resolution. Supported by Burns. Potts moved to amend the resolution, as follows: 1. Amend the 12th WHEREAS paragraph, as follows: WHEREAS, legislation adopted by the State should ensure reasonable public participation and input into water use decisions, promoting conservation and preventing adverse impacts in Michigan’s Waters and Wetlands ; and 2. Amend the 2nd BE IT FURTHER RESOLVED paragraph, as follows: BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners supports legislation that ensures reasonable public participation and input into water use decisions, promoting conservation and preventing adverse impacts in Michigan’s Waters and Wetlands. Supported by Nash. Motion to amend carried on a roll call vote with Gingell absent. Planning & Building Committee Page 4 December 4, 2007 Main motion, as amended, carried on a roll call vote with Gingell absent. 3. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION APPROVING PROJECT PLAN (OPENINGS PROJECT) – CHARTER TOWNSHIP OF WATERFORD The Economic Development Corporation of Oakland County (EDC) recommends that the Board of Commissioners approve the Charter Township of Waterford Openings Project Plan as required by the Economic Development Corporations Act. The EDC has determined that the project is reasonable and necessary to effectuate the purposes of the Act. The Project Plan satisfies all of the requirements of the Act. The Project involves the renovation of an existing building, as well as the purchase of new manufacturing equipment. Gosselin moved approval of the attached suggested resolution. S upported by Gershenson. Motion carried on a roll call vote with Gingell absent. 4. OAKLAND COUNTY PARKS AND RECREATION COMMISSION – APPROVAL AND ACCEPTANCE OF PURCHASE AGREEMENT FOR THE ACQUISITION OF APPROXIMATELY 17.29 ACRES OF LAND IN THE TOWNSHIP OF ROSE FOR EXPANSION OF ROSE OAKS COUNTY PARK Oakland County Parks and Recreation would like to purchase 17.29 acres of land that is owned by the Holly Area School District to expand Rose Oaks County Park. The departments of Parks and Recreation, Facilities Management and Corporation Counsel have negotiated the terms and conditions of a purchase agreement between the County of Oakland and the Holly Area School District for the purchase of this property. The resolution approves and accepts the terms and conditions of the attached purchase agreement between the County of Oakland, as purchaser, and the Holly Area School District, as seller, for a cash sale purchase. Gosselin moved approval of the attached suggested resolution. Supported by Woodward. Motion carried on a roll call vote with Gingell absent. 5. FACILITIES MANAGEMENT – ENGINEERING – RECOMMENDATION FOR ARCHITECT/ ENGINEER FOR RENOVATION OF BUILDINGS 34E, 36E 26E AND BUILDING 1 AT OAK POINTE On May 15, 2007, the Planning & Building Committee authorized Facilities Management to advertise a Request for Qualifications (RFQ) to the construction industry requesting qualifications and proposals for both architectural/engineering services and construction management services for the Renovation of Bu ildings 34E, 36E, 26E and Building 1 at Oak Pointe. A Selection Committee was formed and approved by the Planning & Building Committee to review and evaluate proposals and then make recommendations to award professional services contracts. The Selection Committee recommends that the Planning and Building Committee authorize Facilities Management/Engineering, with the assistance of Corporation Counsel, to negotiate Planning & Building Committee Page 5 December 4, 2007 terms and conditions for a contract with DSA Architects. Facilities Management/Engineering would then report back to the Planning & Building Committee with a recom mendation to award a contract to this firm. If negotiations fail, Facilities Management/Engineering would recommend authorization to negotiate with the second -rated firm. Commissioner Burns had received a letter from John Castellana, President of TMP Architecture, addressed to the Planning and Building Committee, requesting a full disclosure of all documents pertaining to the Architect Selection process related to this project, includ ing the initial RFP responses, initial and final fee proposals and initial and final work plans. They also request minutes from the selection committee meetings and the scoring sheets that formula ted the basis of the selection. Paul Hunter explained that the Selection Committee analyzed and scored the written qualifications submittals to narrow them down to the top four. TMP was initially rated as the second-rated company. DSA was initially rated as the 4th-rated company. In October the top four firms gave presentations and were interviewed by the Selection Committee. At that time, the committee selected two top firms from the four, and they were TMP and DSA for further examination. The Selection Committee then looked closely at the proposals from e ach of these firms, reviewing the number of hours each firm expected to deploy against the project and the errors and omissions rates, which were examined to determine which firm presented the best value to the County for the project. The final total comb ined score for DSA was 83.3%. It was 76.5 for TMP. Jacobsen moved to authorize Facilities Management/Engineering, with the assistance of Corporation Counsel, to negotiate terms and conditions for a contract with DSA Architects and report back to the Planning & Building Committee with recommendations to award a contract to this firm. Supported by Gershenson. Burns moved to postpone consideration of the Recommendation of an Architect/Engineer for this project until TMP has a chance to address the Planning and Building Committee and express their concerns. Supported by Woodward. ROLL CALL VOTE: AYES: Woodward, Burns (2) NAYS: Potts, Nash, Jacobsen, Gosselin, Gershenson, Douglas (6) ABSENT: Gingell Motion failed. Main motion carried on a roll call vote with Woodward and Burns voting no and Gingell absent. 6. FACILITIES MANAGEMENT – ENGINEERING – RECOMMENDATION OF CONSTRUCTION MANAGER FOR RENOVATION OF BUILDINGS 34E, 36E, 26E AND BUILDING 1 AT OAK POINTE On May 15, 2007, the Planning and Building Committee authorized Facilities Management to advertise a Request for Qualifications (RFQ) to the construction industry asking for qualifications and proposals for both architectural/engineering services and construction management services for the renovation of Buildings 34E, 36E, 26E and Building 1 at Oak Pointe. A Planning & Building Committee Page 6 December 4, 2007 Selection Committee was formed and approved by the Planning & Building Committee on September 11, 2007, to review and evaluate proposals and return with recommendations to award professional services contracts. The Selection Committee is recommending that the Planning and Building Committee authorize Facilities Management/Engineering, with the assistance of Corporation Counsel, to negotiate a contract with George W. Auch Company and report back to the Planning and Building Committee with recommendations to award a contract to the firm. Jacobsen moved to authorize Facilities Management/Engineering, with the assistance of Corporation Counsel, to negotiate a contract with George W. Auch C ompany and report back to the Planning and Building Committee with recommendations to award a contract to the firm. Supported by Potts. Motion carried on a roll call vote with Woodward and Burns voting no and Gingell absent. 7. PLANNING & ECONOMIC DEVELOPMENT SERVICES – UPDATE ON THE OAKLAND COUNTY MAIN STREET PROGRAM A document titled, “Main Street Oakland County Michigan – Program Information Update” was submitted at the meeting. This document included a map of Oakland County that shows which communities are members of the Main Street Program. Bob Donohue gave a brief review of the document. Currently, there are 12 communities participating in the program. There are three Main Street Oakland County Mentoring Communities at this time, and they are Berkley, Franklin and Leonard. They are looking at working with communities like Wixom and Auburn Hills in the future for establishing new downtowns. The reinvestment statistics for 2006 were very strong. They had just under $55 million in total new public and private investment in the Main Street Oakland County downtowns. There were 282 new jobs created, 23 new businesses established, 203,838 square feet of new floor space constructed and 48 new housing units built. Kristi Trevarrow, Executive Director, Rochester DDA was present at the meeting. She expressed her support of the Main Street Oakland County program . She indicated that this program provides much support for communities in developing a Downtown Development Authority. She said that it allows communities to be accessible to the public. For instance, they were able to have national speakers from all around come and talk to their people downtown. Mr. Donohue indicated that at this time Oakland County is the only county running this typ e of program. They have had 15 counties, within the past four years, contact them asking for information about the Main Street Oakland County program. There is a county in Maryland that is getting closer to developing a similar program. Jacobsen moved to receive and file the Main Street Oakland County Michigan Program Information Update. Supported by Nash. Motion carried on a voice vote. CONSENT AGENDA - INFORMATIONAL ITEMS A. Facility Inspection Report – Farmers Market and Executive Office Building – Commissioner Planning & Building Committee Page 7 December 4, 2007 Woodward B. Facility Inspection Report – Golden Oaks Medical Care Facility – Commissioner Gershenson C. Facilities Management 2008 Capital Improvement Program Jacobsen moved to receive and file the items on the Consent Agenda. Supported by Nash. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 11:35 a.m. ___________________________________ __________________________________ Pamela L. Worthington Lawrence Doyle Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.