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HomeMy WebLinkAboutMinutes - 2008.01.07 - 36235CHRISTINE LONG Chairperson MICHAEL GINGELL Vice Chairperson MATTIE MCKINNEY HATCHETT Minority Vice Chairperson January 7, 2008 Chairperson Long called the meeting of the General Government Committee to order at 9:32 a.m. in Committee Room A, Commissioners’ Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Christine Long, Michael Gingell, Mattie McKinney Hatchett, Hugh D. Crawford, Eileen Kowall, Jeff Potter, Bradford Jacobsen, David Potts, Vincent Gregory, Jim Nash COMMITTEE MEMBERS ABSENT: George Suarez, Tim Greimel OTHERS PRESENT AVIATION Karl Randall, Manager CENTRAL SERVICES J. David VanderVeen, Director CIRCUIT COURT Alicia Urbain, Projects Coordinator CLERK/REGISTER – ELECTIONS Joe Rozell, Director DRAIN COMMISSION Kevin Larsen, Deputy Drain Commissioner Sherri Gee, Chief EXECUTIVE OFFICE Phil Bertolini, Deputy Executive/CIO FACILITIES MANAGEMENT Mike Hughson, Property Management Specialist HEALTH AND HUMAN SERVICES Thomas Gordon, Director INFORMATION TECHNOLOGY Ed Poisson, Director Scott Oppmann, Manager Rochelle Meacham, Project Manager Dawn Siegel, Supervisor OLHSA Ron Borngesser, Chief Executive Officer PARKS AND RECREATION Dan Stencil, Executive Officer Jon Noyes, Landscape Designer ROAD COMMISSION Brent Bair, Managing Director Brian Blaesing, Planning Director BOARD OF COMMISSIONERS Bill Bullard, District #1, Board Chair Larry Doyle, Administrative Director Sheryl Mitchell, Senior Analyst OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0470 Telephone (248) 858-0100 FAX (248) 858 -1572 GENERAL GOVERNMENT COMMITTEE Hugh D. Crawford Eileen Kowall Jeff Potter Bradford Jacobsen David Potts Vincent Gregory George Suarez Jim Nash Tim Greimel GENERAL GOVERNMENT COMMITTEE Page 2 January 7, 2008 OTHERS PRESENT CONTINUED Julia Ruffin, BOC Liaison Helen Hanger, Sr. Committee Coordinator PUBLIC COMMENT Mr. Bertolini explained that the build out schedule for Wireless Oakland would not be developed until private sector investment has been finalized. He distributed a white paper on the status of the Project, summarizing additional details for the committee. He indicated that a copy of this paper would be placed on the County’s website for public access and will be distributed to the media. APPROVAL OF THE PREVIOUS MINUTES Potts moved approval of the previous minutes of December 3, 2007, as printed. Supported by Crawford. Motion carried on a voice vote. PLEDGE OF ALLEGIANCE AGENDA 1. MR #07293 – DRAIN COMMISSIONER – COLLABORATIVE ASSET MANAGEMENT SYSTEM (CAMS) PROJECT The Drain Commissioner, in conjunction with Information Technol ogy, is requesting authorization to develop a Collaborative Asset Management System (CAMS) consisting of a centrally -hosted maintenance management and customer request management and permitting system. The system would also be utilized by the Road Commission for Oakland County and the County’s local units through their public works departments. This system would provide standardized countywide asset management of infrastructure (water, sewer, storm and roads). The County would incur a capital investment of $6.6 million with the participating agencies and units paying for maintenance and operations based on a percentage of population. A Return on Investment analysis anticipates savings to county constituents approaching $15 million to over a six -year period. A presentation on this proposal was provided by Mr. Oppmann and Mr. Larsen. Mr. Gingell asked that commissioners be provided with information on the systems currently in place that would be impacted by this project, which ones would remain in pla ce and which ones would be taken off line, and the cost of those systems. Kowall moved to report to recommend approval of the attached suggested resolution. Supported by Nash. Motion carried on a roll call vote with Gregory voting no and Suarez and Gre imel absent. GENERAL GOVERNMENT COMMITTEE Page 3 January 7, 2008 2. DEPARTMENT OF CENTRAL SERVICES – OAKLAND/SOUTHWEST AIRPORT – GRANT PROGRAM ACCEPTANCE – PERFORMANCE OF AN ENVIRONMENTAL ASSESSMENT Central Services is requesting authorization to accept a grant contract from the Michigan Department of Transportation for Federal funds of $64,000 and State funds of $14,000. The required local match of $2,000 is available in the Airport Fund. These dollars will be used to perform an environmental assessment. Crawford moved approval of the attached suggested resolution. Supported by Jacobsen. Motion carried unanimously on a roll call vote with Suarez and Greimel absent. 3. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – GRANT PROGRAM ACCEPTANCE – DESIGN OF NEW TERMINAL BUILDING Central Services is requesting authorization to accept a grant contract from the Michigan Department of Transportation for State funds of $201,500. The required local match of $201,500 is available in the Airport Fund. These dollars will be used to design a new terminal building to replace the existing terminal building, which is not more than 50 years old. Crawford moved approval of the attached suggested resolution. Supported by Kowall. Motion carried unanimously on a roll call vote with Suarez and Greimel absent. Chairperson Long indicated that the committee would proceed with other items on the agenda until Parks and Recreation staff was ready to review their items. There were no objections. 7. COUNTY CLERK/REGISTER OF DEEDS – ELECTIONS DIVISION – AGREEMENT TO UTILIZE THE SERVICES OF THE OAKLAND COUNTY BOARD OF CANVASSERS BY THE CITY OF ROYAL OAK The Clerk/Register of Deeds – Elections Division is requesting authorization to contract with the City of Royal Oak utilize services of the Oakland County Board of Canvassers for a five -year period. Kowall moved approval of the attached suggested resolution. Supported by Nash. Motion carried unanimously on a roll call vote with Suarez and Greimel absent. 8. MR #07275 - BOARD OF COMMISSIONERS – SUPPORT FOR FEDERAL TAX INTERCEPT PROPOSAL FOR COLLECTION OF COURT ORDERED FINES, FEES AND VICTIM RESTITUTION The proposed resolution supports federal legislation to provide authorization for the U.S. Department of Treasury to intercept tax refunds to pay overdue court-ordered financial obligations and urges passage of S. 1287 for this same purpose. GENERAL GOVERNMENT COMMITTEE Page 4 January 7, 2008 Kowall moved to report to recommend approval of the attached suggested resolution. Supported by Potts. Motion carried unanimously on a roll call vote with Suarez and Greimel absent. 4. PARKS AND RECREATION COMMISSION – APPROVAL AND ACCEPTANCE OF MICHIGAN DEPARTMENT OF NATURAL RESOURCES TRUST FUND LAND ACQUISITION GRANT PROJCT AGREEMENT NO. TF06-199 UPPER BUSHMAN LAKE ACQUISITION The Parks and Recreation Commission (PRC) is requesting authorization to accept a $1.9 million Michigan Department of Natural Resources Land Trust Fund Grant to provide partial funding for acquisition of approximately 188-acres of land in Independence Township. The necessary local match of $2.6 million is available in the PRC Land Acquisition Fund. The PRC voted to support acceptance of this grant on November 7, 2007. This property is located on Upper Bushman Lake. Mr. Hughson indicated that the concerns of Corporation Counsel will be addressed with DTE Energy providing a waiver to the County for the utility corridor. Gregory moved approval of the attached suggested resolution. Supported by Kowall. Motion carried unanimously on a roll call vote with Suarez and Greimel absent. 5. OAKLAND COUNTY PARKS AND RECREATION COMMISSION – APPROVAL OF CONVEYANCE OF MINERAL ROYALTY DEED TO THE STATE OF MICHIGAN – HIGHLAND OAKS COUNTY PARK The Parks and Recreation Commission (PRC) is requesting authorization to approve a minera l Royalty Interest Deed and related documents as required for the conveyance of a 1/6 interest in all gas, oil or mineral royalties produced from the land of Highland Oaks County Park to the State of Michigan. This action is required as a condition of the previously-accepted Michigan Department of Natural Resources Trust Fund Grant Agreement accepted per MR #07016 which provided partial funding for acquisition of land to establish Highland Oaks. The PRC voted to support this action on December 12, 2007. Mr. Stencil indicated that Highland Oaks was dedicated and opened on September 28, 2007, and that this action was necessary as part of the final paperwork needed for the grant. Gregory moved approval of the attached suggested resolution. Supported by Kowall. Motion carried unanimously on a roll call vote with Suarez and Greimel absent. 6. OAKLAND COUNTY PARKS AND RECREATION COMMISSION – APPROVAL AND ACCEPTANCE OF PURCHASE AGREEMENT PARCEL NO. 13-24-126-012, 2896 WATKINS LAKE ROAD FOR EXPANSION OF WATERFORD OAKS COUNTY PARK GENERAL GOVERNMENT COMMITTEE Page 5 January 7, 2008 The Parks and Recreation Commission (PRC) is requesting authorization to enter into a purchasing agreement with Mr. Roger A. Kidwell for the purchase of 2896 Watkins Lake Road in Waterford Township. The property is situated next to Waterford Oaks County Park. The property was appraised at $167,000. Mr. Rogers will receive the sum of $160,000 via a cash sale for the purchase of said property. The County’s purchase of the property is subject to receipt of a negative Environmental Assessment report, the purchase of part of the Waterford Oaks Community Church property. Sufficient funds are available in the PRC Land Acquisition Fund. The property is .82 acres and contains a two-story 1,800 square foot home and one car garage originally built in 1946. Mr. Stencil indicated that one item he would like to address would be to establish a charge for utilization of Waterford Oaks, consistent with other County Parks. If a fee for use of the Park is implemented, a reduction to other fees charged for on-site activities at the park, such as the Toboggan Run, would be reduced. Another property acquisition will be a parcel to establish a dog park at the facility. The Parks Master Plan includes five dog parks – one in each quadrant of the County and one centrally located at Waterford Oaks. Kowall moved approval of the attached suggested resolution. Supported by Crawford. Motion carried unanimously on a roll call vote with Suarez and Greimel absent. 9. MR #97276 - BOARD OF COMMISSIONERS – SUPPORT FOR EVALUATION OF COMPETITIVELY BIDDING OUT OAKLAND COUNTY’S REIMBURSEMENT DIVISION, AS WELL AS OTHER COUNTY SERVICES OR FUNCTIONS The proposed resolution supports the efforts of the County Executive, Administration, the Sheriff and the Court to evaluate alternative, cost effective methods for delivering services to county taxpayers by competitively bidding out court reimbursement as we as other county services or functions. Gingell moved to report to recommend approval of the attached s uggested resolution. Supported by Jacobsen. Gregory moved to amend the resolution to remove “as well as other county services or functions from the title and the NOW THEREFORE BE IT RESOLVED paragraph. Supported by Nash. Roll Call: Ayes: Nash, Hatchett, Gregory Nays: Gingell, Crawford, Kowall, potter, Jacobsen, Potts, Long Absent: Suarez, Greimel Motion to amend failed. Hatchett moved to amend the resolution as follows: WHEREAS the County Executive has identified the County’s Court GENERAL GOVERNMENT COMMITTEE Page 6 January 7, 2008 Reimbursement Division as an area to consider for competitive bidding as that Division is currently using an antiquated mainframe computer system, the necessary replacement of which will cost at approximately $1 Million., a cost that could be eliminated along with other operational costs that could be significantly lowered by issuing Requests for Proposal to the private sector for collection services . NOW THERFORE BE IT RESOLVED that the Oakland County Board of Commissioners endorses and supports the effort of the County Executive Administration, the Sheriffs Department and the Court to evaluate alternative, cost- effective methods for delivering services to county taxpayers by competitively bidding-out court reimbursement as well as other county services or functio ns. Supported by Gingell. Motion to amend carried unanimously on a roll call vote with Suarez and Greimel absent. Additional discussion on the language of the resolution took place. Gingell moved to report to substitute the following amendments to the resolution. WHEREAS the County Executive has identified the County’s Court Reimbursement Division as an area to consider for competitive bidding as that division is currently using an antiquated mainframe computer system, the necessary replacement of which will cost at approximately $1 Million, a cost that could be eliminated along with other operational costs that could be significantly lowered . by issuing Requests for Proposal to the private sector for collection services . NOW THERFORE BE IT RESOLVED that the Oakland County Board of Commissioners endorses and supports the effort of the County Executive Administration, the Sheriffs Department and the Court to evaluate alternative, cost- effective methods for delivering services to county taxpayers by co mpetitively bidding-out court reimbursement as well as other county services or functions. Supported by Potts. Motion on the revised amendments carried unanimously on a roll call vote with Suarez and Greimel absent. Main motion, as amended, carried unanimously on a roll call vote with Suarez and Greimel absent. 10. MR #97277 - BOARD OF COMMISSIONERS – SUPPORT FOR KEEPING SOCIAL STUDIES ON THE MICHIGAN MERIT EXAMINATION The proposed resolution supports maintaining social studies within school dist ricts and on the Michigan Merit Examination by opposing Senate Bills 805 and 806 and any other efforts that would eliminate social studies from the public schools’ curriculum or the Michigan Merit Exam. GENERAL GOVERNMENT COMMITTEE Page 7 January 7, 2008 Crawford moved to report to recommend approval of th e attached suggested resolution. Supported by Gingell. Motion carried unanimously on a roll call vote with Suarez and Greimel absent. 11. BOARD OF COMMISSIONERS – APPOINTMENTS TO THE OAKLAND COUNTY COORDINATING ZONING COMMITTEE The General Government Committee has received a letter of recommendation from the Chairperson of the Planning and Building Committee to re -appoint Commissioners David Potts, Robert Gosselin and Jim Nash to the Coordinating Zoning Committee . Crawford moved to report to reappoint Commissioners Potts, Gosselin and Nash to the Coordinating Zoning Committee for a one -year term ending December 31, 2008. Supported by Gingell. Motion carried unanimously on a roll call vote with Suarez and Greimel absent. 12. BOARD OF COMMISSIONERS – APPOINTMENTS TO THE WOMEN’S COMMISSION OF OAKLAND COUNTY MR #07236 establishes the Women’s Commission of Oakland and requires the appointment of two Oakland County Commissioners as ex-officio members to the Commission, one from the majority party and one from the minority party. Kowall moved to report to recommend as Ex-Officio Members to the Women’s Commission for Oakland County Marcia Gershenson, representing the minority party, and Christine Long, representing the majority party, for a one-year term ending December 31, 2008. Motion carried unanimously on a roll call vote with Suarez and Greime l absent. COMMUNICATIONS A. CLEMIS Funds – Financial Statements and Schedules for the Year Ended September 30, 2007 B. Planning and Building Committee – Recommendation of Members to the Oakland County Coordinating Zoning Committee C. Oakland County Library Board – Minutes from September 26, 2007 D. Oakland County Library Board – Minutes from October 24, 2007 E. Oakland Livingston Human Service Agency Board of Directors’ Meeting Minutes from October 24, 2007 F. Oakland County Friend of the Court Citizen’s Advisory Committee – Minutes from October, 2007 G. November 9, 2007 Letter from Judge Matthews to Oakland County DHS Director – On Hold for Over 20 Minutes Kowall moved to receive and file the Communications. Supported by Jacobsen. GENERAL GOVERNMENT COMMITTEE Page 8 January 7, 2008 Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 11:34 a.m. ________________________ _______________________________ Helen A. Hanger Lawrence Doyle Sr. Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.