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HomeMy WebLinkAboutMinutes - 2008.01.08 - 36236 January 8, 2008 The meeting was called to order by Chairperson Douglas at 9:37 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Sue Ann Douglas, David Potts, Jim Nash, Bradford Jacobsen, Michael Gingell, Robert Gosselin, Marcia Gershenson, Tim Burns PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: Dave Woodward OTHERS PRESENT: CENTRAL SERVICES DEPARTMENT J. David VanderVeen, Director, Aviation Karl Randall, Manager, Aviation Todd Birkle, Manager, Support Services DRAIN COMMISSIONER Phil Sanzica, Chief Engineer Tim Prince, Chief Engineer FACILITIES MANAGEMENT Dave Ross, Director Paul Hunter, Manager, Engineering Dick Johnston, Manager Mike Hughson, Property Manager PARKS AND RECREATION Jon Noyes, Landscape Designer Joe Figa, Chief of Design BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Sheryl Mitchell, Senior Analyst Pamela Worthington, Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Gingell moved approval of the minutes of December 4, 2007, as printed. Supported by Nash. Motion carried on a voice vote. Jacobsen moved approval of the minutes of December 13, 2007, as printed. Supported by Gosselin. Motion carried on a voice vote. AGENDA ITEMS OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Bradford Jacobsen Michael Gingell Robert Gosselin Marcia Gershenson Dave Woodward Tim Burns SUE ANN DOUGLAS Chairperson DAVID POTTS Vice Chairperson JIM NASH Minority Vice Chairperson Planning & Building Committee Page 2 January 8, 2007 1. DRAIN COMMISSIONER – RESOLUTION APPROVING CONTRACT FOR THE OPERATION AND MAINTENANCE OF THE BRANDON SCHOOL DISTRICT WASTEWATER TREATMENT PLANT The Brandon School District has requested assi stance from the Oakland County Drain Commissioner to provide the operation and maintenance of the wastewater treatment plant for the Brandon Schools Complex. In return, they have agreed to cover all costs incurred for these services. The Oakland County Drain Commissioner has agreed to assist the Brandon School District with their wastewater treatment plant, and a contract has been reviewed and approved by Oakland County Corporation Counsel. The resolution approves the Operations and Maintenance Agreement Contract between Oakland County and the Brandon School District. Jacobsen moved approval of the attached suggested resolution. Supported by Burns. Motion carried unanimously on a roll call vote with Potts and Woodward absent. 2. DRAIN COMMISSIONER – FRANKLIN SUBWATERSHED DRAINAGE DISTRICT DRAIN BONDS – FULL FAITH AND CREDIT RESOLUTION On December 14, 2007, the Drainage Board for the Franklin Subwatershed adopted a resolution authorizing and providing the issuance of Drain Bonds, Series 2007 by the F ranklin Subwatershed Drainage District in the amount of $765,000 to cover part of the cost of the Ten Hill Road and Wallbrook Court Project of the Franklin Subwatershed . Per a request by the Drainage Board, this resolution pledges the full faith and credi t of the County of Oakland for the payment of the principal and interest on the Bonds. The interest rate is not to exceed 8% per annum. Jacobsen moved approval of the attached suggested resolution. Supported by Gershenson. Motion carried unanimously on a roll call vote with Potts and Woodward absent. 3. DEPARTMENT OF CENTRAL SERVICES – OAKLAND/SOUTHWEST AIRPORT – GRANT PROGRAM ACCEPTANCE – PERFORMANCE OF AN ENVIRONMENTAL ASSESSMENT The Michigan Department of Transportation has awarded the County o f Oakland $80,000 in grant funding, which includes $64,000 in Federal funds, $14,000 in State funds, and a required local grant match of $2,000, which is available from the airport fund. The funds would be used to perform an environmental assessment at th e airport. The resolution approves the acceptance of the $80,000 grant. Gingell moved to report to the full Board with the recommendation that the res olution be adopted. Supported by Jacobsen. Motion carried unanimously on a roll call vote with Potts and Woodward absent. 4. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – GRANT PROGRAM ACCEPTANCE – DESIGN OF NEW TERMINAL BUILDING The Michigan Department of Transportation has awarded the County of Oakland $403,000 in grant funding, which includes $201,500 in State funds and a required local grant match of Planning & Building Committee Page 3 January 8, 2007 $201,500, which is available from the airport fund. The funds would be used for the design of a new terminal building. The current building was built in the Fifties . The resolution authorizes the acceptance of $403,000 in grant funding, which includes a local grant match of $201,500, which is available from the airport fund. Jacobsen moved to report to the full Board with the recommendation that the resolution be adopted. Supported by Gingell. Motion carried unanimously on a roll call vote with Potts and Woodward absent. 5. BOARD OF COMMISSIONERS – 2007 ANNUAL REPORT OF THE PLANNING & BUILDING COMMITTEE In Accordance with Section “(D.) (5.),” Rule XI of the Board Rules , the Planning and Building Committee has completed the 2007 portion of its biennial inspection of County -owned buildings and grounds. Fourteen projects were approved and completed in 2007. Eleven projects have been approved and expected to be completed in 2008. Gershenson moved the Planning & Building Committee Report to the Board with the recommendation that the above-referenced report be accepted. Supported by Gingell. Motion carried unanimously on a roll call vote with Potts and Woodward absent. 6. FACILITIES ENGINEERING – RECOMMENDATION TO RECEIVE BIDS FOR CENTRAL GARAGE FUEL TANK INSTALLATION Facilities Engineering is seeking authorization from the Planning and Building Committee to install two fuel tanks at the Central Garage (Building 16 Eas t). The project would provide two 20,000 gallon double-walled underground fuel tanks. They would be located near the existing fuel tanks and dispensers at the Central Garage. The additional tanks would significantly increase Oakland County’s fuel storage capacity to the point where they could assist local communities in the event of an emergency. Jacobsen moved to authorize Facilities Engineering to receive bids for two 20,000 gallon double-walled underground fuel tanks. Supported by Gingell. Chairperson Douglas inquired as to whether or not Facilities Management has looked into installing above-ground storage tanks, as opposed to below-ground storage tanks. Mr. Ross indicated that there is limited space at that site and a lot of vehicle traffic . He added that it might be difficult to find an area where the fuel tankers would have access to fill the tanks ; however, they could investigate the possibility of above-ground storage tanks. Mr. Birkle indicated that security is another issue. Jacobsen moved to postpone authorizing Facilities Engineering to receive bids for two 20,000 gallon double-walled underground fuel tanks until the January 29 th Planning and Building Committee, to give Facilities Engineering time to investigate the feasibility of installing above-ground storage tanks. Supported by Gingell. Motion carried on a voice vote. 7. PARKS AND RECREATION COMMISSION – APPROVAL AND ACCEPTANCE OF Planning & Building Committee Page 4 January 8, 2007 MICHIGAN DEPARTMENT OF NATURAL RESOURCES TRUST FUND LAND ACQUISITION GRANT PROJECT AGREEMENT NO. TF06-199 UPPER BUSHMAN LAKE ACQUISITION The Michigan Department of Natural Resources has awarded Oakland County a Land Trust Fund Grant in the amount of $1,900,000, to provide partial funding for the acquisition of approximately 188 acres of land in Independence Township. There is a required local grant match in the amount of $2,600,000, which is available in the Oakland County Parks and Recreation Land Acquisition Fund. The property includes a 31 -acre lake, wetland, forested lowlands and open meadows. The resolution authorizes the acceptance of the Land Trust Fund Grant in the amount of $1,900,000 and the terms and conditions of the Michigan Department of Natural Resources Land Trust Fund Land Acquisition Project Agreement with the County of Oakland. Nash moved to report to the full Board with the recommendation that the resolution be adopted. Supported by Burns. Motion carried unanimously on a roll call vote with Woodward absent. 8. PARKS AND RECREATION COMMISSION/FACILITIES MANAGEMENT – CONSIDER PURCHASE OF PROPERTY (MATERIAL PROVIDED AT MEETING) Nash moved the meeting be closed for the purpose of discussing the possible purchase of property. Supported by Jacobsen. Motion carried unanimously on a roll call vote with Woodward absent. The meeting was closed at 10:18 a.m. The meeting resumed in open session at 10:32 a.m. Nash moved that Facilities Management be authorized to proceed in accordance with the directives set forth in the closed session. Supported by Potts. Motion carried unanimously on a roll call vote with Woodward absent. CONSENT AGENDA – INFORMATIONAL ITEMS A. 2008 Facility Inspection List B. Oakland County Building Authority Minutes – October 10, 2007 C. Oakland County Building Authority Minutes – November 14, 2007 The 2008 Facility Inspection List was passed around, and the commissioners signed up for the facilities that they wish to conduct inspections on for 2008. Gershenson moved to receive and file the items on the Consent Agenda. Supported by Jacobsen. Motion carried on a voice vote. Planning & Building Committee Page 5 January 8, 2007 OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 10:34 a.m. ___________________________________ __________________________________ Pamela L. Worthington Lawrence Doyle Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.