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HomeMy WebLinkAboutMinutes - 2008.01.29 - 36241 January 29, 2008 The meeting was called to order by Chairperson Douglas at 9:33 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Sue Ann Douglas, David Potts, Jim Nash, Bradford Jacobsen, Michael Gingell, Robert Gosselin, Marcia Gershenson, Dave Woodward, Tim Burns PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: None. OTHERS PRESENT: CENTRAL SERVICES DEPARTMENT J. David VanderVeen, Director, Aviation Todd Birkle, Manager, Support Services . COUNTY EXECUTIVE Phil Bertolini, Deputy County Executive/CIO FACILITIES ENGINEERING Paul Hunter, Manager FACILITIES MANAGEMENT Dave Ross, Director Paul Hunter, Manager, Engineering Mike Hughson, Property Manager INFORMATION TECHNOLOGY Ed Poisson, Director Dale Kukla, Manager Jim Taylor, Chief, E-Government Greg Kwasnik, PM PARKS AND RECREATION Joe Figa, Chief of Design PLANNING & ECON. DEVELOPMENT Bret Rasegan, Planning Supervisor WASTE RESOURCE MANAGEMENT Brad Hansen, Environmental Program Coord. GENERAL PUBLIC Bradley Bertolini, Citizen BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Sheryl Mitchell, Senior Analyst Pamela Worthington, Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Gosselin moved approval of the minutes of January 8, 2007, as printed. Supported by Gingell. Motion carried on a voice vote. PUBLIC COMMENT OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Bradford Jacobsen Michael Gingell Robert Gosselin Marcia Gershenson Dave Woodward Tim Burns SUE ANN DOUGLAS Chairperson DAVID POTTS Vice Chairperson JIM NASH Minority Vice Chairperson Planning & Building Committee Page 2 January 29, 2007 Phil Bertolini introduced his son, Bradley, to the commissioners. AGENDA Commissioner Douglas indicated that Item #4, Department of Economic Development and Community Affairs/Facilities Management – Authorization to Negotiate New Lease – Downtown Design Studio will be removed from today’s agenda at Mr. Hughson’s request. There were no objections. AGENDA ITEMS 1. MR #08013- OAKLAND COUNTY PARKS AND RECREATION COMMISSION – APPROVAL AND ACCEPTANCE OF PURCHASE AGREEMENT PARCEL NO. 13 -24-126- 012, 2896 WATKINS LAKE ROAD FOR EXPANSION OF WATERFORD OAKS COUNTY PARK The Parks and Recreation Commission (PRC) is requesting authorization to enter into a purchase agreement with Mr. Roger A. Kidwell for the purchase of 2896 Watkins Lake Road in Waterford Township. The property is situated next to Waterford Oaks County Park. The property was appraised at $167,000. Oakland County was able to negotiate $160,000, including a $35,000 deposit. Sufficient funds are available in the PRC Land Acquisition Fund. The property is .82 acres and contains a two-story 1,800 square foot home and one -car garage originally built in 1946. Jacobsen moved to report to the full Board with the recommendation that the resolution be adopted. Supported by Gershenson. Motion carried unanimously on a roll call vote with Woodward absent. 2. PARKS AND RECREATION COMMISSION – APPROVAL AND ACCEPTANCE OF FINANCIAL REIMBURSEMENT FROM MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY REFINED PETROLEUM FUND – TEMPORARY REIMBURSEMENT PROGRAM FOR LEAKING UNDERGROUND STORAGE TANK SITES The Michigan Department of Environmental Quality has awarded the Oakland County Parks and Recreation Commission up to $50,000 in reimbursement costs from the Refined Petroleum Fund to implement corrective actions for leaking underground storage tanks at the Springfield Oaks Golf Course facility. These are tanks that were replaced in 1990 with double-lined storage tanks. The resolution authorizes the Parks and Recreation Commission to receive reimbursement costs up to $50,000 to take corrective actions for leaking underground storage tanks at the Springfield Oaks Golf Course. Commissioner Jacobsen pointed out that the General Government Committee had amended this resolution by deleting the BE IT FURTHER RESOLVED paragraph, and the Planning & Building Committee should consider the resolution with that paragraph deleted. Jacobsen moved approval of the attached suggested resolution. Supported by Burns. Motion carried unanimously on a roll call vote. 3. DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS – WASTE RESOURCE MANAGEMENT – RESOLUTION APPROVING AN AMENDMENT TO THE Planning & Building Committee Page 3 January 29, 2007 PROVISIONS OF A BROWNFIELD CLEANUP REVOLVING LOAN FOR THE FORMER SANICEM LANDFILL Oakland County had previously granted the Brown Road Group, LLC a Brownfield Clean -up Loan of $700,000 to facilitate partial funding of methane and leachate control systems during the construction phase of the redevelopment project. The loan was for a 24 -month period with interest at the prevailing six-month Treasury bill rate and includes penalty provisions upon default. The Brown Road Group, LLC is requesting an extension of the loan agreement that exists between Oakland County and the Brown Road Group. The resolution amends the loan by modifying the maturity date of the note to November 30, 2008 and confirms the provisions of the loan. Gingell moved approval of the attached suggested resolution . Supported by Jacobsen. Motion carried unanimously on a roll call vote. 5. FACILITIES MANAGEMENT – AUTHORIZATION TO NEGOTIATE EASEMENT ALONG SOUTH PROPERTY LINE OF OAKLAND COUNTY COURTHOUSE CAMPUS Facilities Management is seeking committee authorization to negotiate an eas ement along the south property line of the Oakland County Courthouse Campus. Oakland County had received a request for sidewalk easement and water main to the former Cli nton Valley property. There is 90 acres of that property that is available to be developed. The developer is requesting an easement from Oakland County running along Telegraph Road. In return for Oakland County granting the easement, they are proposing to extend both water and sewer lines to the County property line. Woodward moved to authorize Facilities Management to negotiate an easement along the south property line of the Oakland County Courthouse Campus. Supported by Potts. Motion carried unanimously on a roll call vote. 6. FACILITIES ENGINEERING – RECOMMENDATION TO RECEIVE BIDS FOR CENTRAL GARAGE FUEL TANK INSTALLATION (POSTPONED FROM JANUARY 8, 2008) This item was postponed, pending review and comment regarding possible installation of abov e- ground fuel storage tanks, as opposed to below-ground fuel storage tanks. After reviewing the possibility of above-ground fuel storage tanks, Facilities Management/Engineering has concluded that additional tanks and dispensers should be located near the same location, preferably in view of County personnel working in the office area of the garage; therefore, site locations for two 20,000 gallon fuel storage tanks are limited. They found one possible location for an above-ground fuel storage tank at the east side of Administrative Annex II, but the disadvantages would be poor vehicle access for both vehicles to be filled an d tanker trucks to refill the storage tanks, and they would not be visible from County Center Drive and the Courthouse, which would make it a security problem. As far as cost differential between above - ground and below-ground fuel storage tanks, they would cost about the same. Therefore, Facilities Management/Engineering has concluded that they should provide two 20,000 gallon below-grade fuel tanks at a location near the existing fuel tanks and dispensers at the Central Garage. Woodward moved to authorize Facilities Management to advertise, receive proposals Planning & Building Committee Page 4 January 29, 2007 and bring a recommendation to award a construction contract for the Fuel Tank Installation project. Supported by Gingell. Motion carried unanimously on a roll call vote. 7. INFORMATION TECHNOLOGY – BIDS RECEIVED ON WEBCASTING/ARCHIVING BOARD AND STANDING COMMITTEE MEETINGS Information Technology was asked by the Oakland County Board of Commissioners to recommend a webcasting solution to provide live webcasting and archiving of all Board of Commissioners’ Board and Standing Committee meetings (approximately 120 meetings a year). Ed Poisson, Jim Taylor and Greg Kwasnik were present to give information regarding the bids that they received. Mr. Kwasnik distributed a copy of the New York State Executive Order Requiring Webcasting as an example of what they are doing and why. They indicated that other large counties across the United States are webcasting their public meetings, as well as local governments here in Oakland County. Information Technology first went through a requirement gathering process by documenting the type of microphones and the sound system that the Board of Commissioners have and used this information to submit Request for Proposals on September 10, 2007. They reviewed, analyzed and evaluated seven vendor responses that were received and participated in vendor demos of webcasting solutions. They then narrowed this list down to three candidates: GovTV, Granicus/Civic Center Media/Roscor (partnership) and Civic Center Media/Roscor/ PowerStream (partnership). Chairperson Douglas suggested that the committee review the information on all three vendors, go to their websites to view samples of each vendor’s webcasting and come back to the committee at the next meeting on February 26, 2007, to consider and decide which vendor would work best with the needs of the Oakland County Board of Commissioners. Jacobsen moved to receive and file the Webcasting Executive Summary and the copy of the New York State Executive Order Requiring Webcasting and postpone reporting to the full Board on recommendations for a webcasting vendor until the February 26, 2007 Planning & Building Committee meeting to allow the commissioners time to review each of the vendor’s websites for sample videos and decide which webcasting features and options they would like to have. Supported by Gershenson. Motion carried on a voice vote. CONSENT AGENDA – INFORMATIONAL ITEMS A. Facilities Management 2008 Capital Improvement Program – Monthly Progress Report B. Oakland County Building Authority Minutes – December 12, 2007 Jacobsen moved to receive and file the items on the Consent Agenda. Supported by Douglas. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Planning & Building Committee Page 5 January 29, 2007 There being no further business to come before the Commi ttee, the meeting adjourned at 10:10 a.m. ___________________________________ __________________________________ Pamela L. Worthington Lawrence Doyle Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.