Loading...
HomeMy WebLinkAboutMinutes - 2008.01.31 - 36243MIKE ROGERS Chairperson EILEEN KOWALL Vice Chairperson HELAINE ZACK Minority Vice Chairperson January 31, 2008 Chairperson Rogers called the meeting of the Finance Committee to order at 9:00 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Mike Rogers, Eileen Kowall, Helaine Zack, Sue Ann Douglas , Hugh Crawford, Tom Middleton, Christine Long , Jeff Potter David Coulter, David Woodward, Tim Greimel COMMITTEE MEMBERS ABSENT None. OTHERS PRESENT DRAIN COMMISSIONER Joe Colaianne EXECUTIVE OFFICE Gerald Poisson, Deputy Executive Robert Daddow, Deputy Ex ecutive FACILITIES MANAGEMENT Mike Hughson, Property Specialist FISCAL SERVICES Nancy Falardeau, Chief Lynn Sonkiss, Chief LaVerne Smith, Supervisor Jeff Phelps, Supervisor Linda Pearson, Analyst Prentiss Malone, Analyst Leo Lease, Analyst Nancy Falardeau, Analyst Joe Matkosky, Analyst HUMAN RESOURCES Jennifer Mason, Manager MANAGEMENT AND BUDGET Laurie Van Pelt, Director Art Holdsworth, Deputy Director SHERIFF Michael McCabe, Undersheriff Dale Cunningham, Business Manager OAKLAND COUNTY SHERIFF’S ASSOC. Bryan Smith BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Harvey Wedell, Sr. Analyst Sheryl Mitchell, Sr. Analyst Julia Ruffin, BOC LIaison Helen Hanger, Sr. Committee Coordinator OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Sue Ann Douglas Hugh D. Crawford Tom Middleton Christine Long Jeff Potter David Coulter David Woodward Tim Greimel FINANCE COMMITTEE Page 2 January 31, 2008 APPROVAL OF THE PREVIOUS MINUTES Crawford moved approval of the minutes of January 10, 2008 , as printed. Supported by Long. Motion carried on a voice vote. PUBLIC COMMENT None. 5. FY 2008 C ONTINGENCY REPORT The FY 2008 Contingency Fund balance of $196,729 will be reduced by $4,429 to $152,300 with adoption of Item 7. Middleton moved to receive and file the Contingency Report of January 24, 2008. Supported by Woodward. Motion carried on a voice vote. REGULAR AGENDA 6. MR #08014 – COUNTY CLERK/REGISTER OF DEEDS – ELECTIONS DIVISION – AGREEMENT TO UTILIZE THE SERVICES OF THE OAKLAND COUNTY BOARD OF CANVASSERS BY THE CITY OF ROYAL OAK The Clerk/Register of Deeds is requesting authorization to contract wi th the City of Royal Oak to provide the services of the Board of Canvassers for a five year period, at the previously established rate of $25.00 per precinct, for the purpose of election certification. There are 25 precincts with the City of Royal Oak. Anticipated revenue of $625 will be budgeted for as outlined in the Fiscal Note. Woodward moved approval of the attached suggested Fiscal Note. Supported by Coulter. Motion carried unanimously on a roll call vote with Kowall, Douglas and Potter absent. 7. MR #08017 – SHERIFF’S OFFICE – CONTRACT AMENDMENT #2 FOR LAW ENFORCEMENT SERVICES WITH THE CHARTER TOWNSHIP OF LYON 2004 -2008 The Sheriff is requesting authorization to amend its law enforcement contract with the Charter Township of Lyon to create one Deputy II position in the Contracted Patrol Unit, Patrol Services Division, effective February 16, 2008. One marked vehicle (with MDC, camera, mobile and prep radio) will be added to the County fleet. Budget amendments to reflect increased operating r evenues and expenses will be made as outlined in the Fiscal Note. Crawford moved approval of the attached suggested Fiscal Note . Supported by Long. Motion carried unanimously on a roll call vote with Douglas and Potter absent. 8. MR #08018 – SHERIFF’S OFFICE – CONTRACT FOR SERVICES BETWEEN THE COUNTY OF WAYNE AND THE COUNTY OF OAKLAND FOR WARRANT ENFORCEMENT PAROLE ABSCONDERS At the request of the Wayne County Sheriff, the Oakland County Sheriff is requesting authorization to participate in a Parole Absconder Unit for a 12-month period. One Deputy II will be continued in the FINANCE COMMITTEE Page 3 January 31, 2008 Technical Services Division with continuation of one unmarked vehicle in the county fleet. Wayne County has agreed to reimburse Oakland County up to $75,000 to offset program co sts and the Sheriff has agreed to use $39,768 from the Law Enforcement Enhancement Account for the remaining outstanding balance of the program. Budget amendments will be made as outlined in the Fiscal Note. Zack moved approval of the attached suggested Fiscal Note. Supported by Greimel. Motion carried unanimously on a roll call vote with Douglas and Potter absent. 9. MR #08015 – DRAIN COMMISSION – RESOLUTION APPROVING CONTRACT FOR THE OEPRATION AND MAINTENANCE OF THE BRANDON SCHOOL DISSTRICT WASTEWAT ER TREATMENT PLANT The Drain Commissioner is requesting authorization to enter into a contract with the Brandon School District to operate and maintain its wastewater treatment plan t. The School District will provide the County with $5,000 to establish t he Enterprise Fund for the wastewater treatment plant and will adopt a budget to provide funding as necessary . The Drain Commissioner currently has sufficient staffing to provide these services and will establish the monthly reco mmended rate needed . Currently, the recommended rate is $4,000 per month. The contract will be effective for an initial ten -year term and will be automatically extended an additional ten years, unless either party agrees to terminate the contract as indicated. A budget amendment to establish the Enterprise Fund will be made as indicated in the Fiscal Note. Greimel moved approval of the attached suggested Fiscal Note. Supported by Kowall. Motion carried unanimously on a roll call vote with Douglas and Potter absent. 10. MR #08016 – DRAIN COMMISSIONER – FRANKLIN SUBWATERSHED DRAINAGE DISTRICT DRAIN BONDS – FULL FAITH AND CREDIT RESOLUTION On behalf of the Drainage Board for the Franklin Subwatershed, the Drain Commission is requesting that the County’s full faith and credit be pledged for payment of principal and interest on the Franklin Subwatershed Drainage District Drain Bonds, Series 2008, pursuant to the Drain Code. The bond issue will not exceed $765,000 and the bonds shall bear interest rates not to exceed 8% per annum. The bond issue will be used to defray part of the construction cost for the Ten Hill Road and Wallbrook Court Project. The project cost of $765,000 will be apportioned at $539,822.25 or 70.565% to the C harter Township of West Bloomfield and $225,177.75 or 29.435% to Oakland County for county roads. The bonds will be paid for through a Special Assessment Roll for the Franklin Subwatershed. No budget amendment is required. Kowall moved approval of the attached suggested Report to amend the resolution in the first WHEREAS paragraph to read “Series 2008”. Supported by Coulter. Motion carried unanimously on a roll call vote with Douglas and Potter absent. Kowall moved approval of the attached suggested Fiscal Note. Supported by Greimel. Motion carried unanimously on a roll call vote with Douglas and Potter absent. 11. OAKLAND COUNTY PARKS AND RECREATION COMMISSION – APPROVAL AND ACCEPTANCE OF FINANCIAL REIMBURSEMENT FROM MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY REFINED PETROLEUM FUND – TEMPORARY REIMBURSEMENT PROGRAM FOR LEAKING UNDERGROUND STORAGE TANK SITES Parks and Recreation is requesting authorization to accept a not to exceed $50,000 reimbursement from FINANCE COMMITTEE Page 4 January 31, 2008 the Michigan Department of Environmental Quality Refined Petroleum Fund for the purpose of implementing corrective action s at the Springfield Oaks Golf C ourse facility. Parks has sufficient funds available to supply the 20% co -pay and to cover additional costs associated with any corrective actions. The estimated cost of the project is $18 ,000. Budget amendments will be made as outlined in the Fiscal Note. Middleton moved approval of the attached suggested Fiscal Note. Supported by Crawford Motion carried on a roll call vote with Douglas and Potter absent. 12 MR #08013 – OAKLAND COUNTY PARKS AND RECREATION COMMISSION – APPROVAL AND ACCEPTANCE OF PURCHASE AGREEMENT PARCEL NO. 13 -24-126-012, 2896 WATKINS LAKE ROAD FOR EXPANSION OF WATERFORD OAKS COUNTY PARK The Parks and Recreation Commission (PRC) is requesting authorization to enter into a purchasing agreement with Mr. Roger A. Kidwell for the purchase of 2896 Watkins Lake Road in Waterford Township. The property is situated next to Waterford Oaks County Park. The property was appraised at $167,000. Mr. Rogers will receive the sum of $160,000 via a cash sale for the purchase of said property. The County’s purchase of the property is subject to receipt of a negative Environmental Assessment report and the purchase of part of the Waterford Oaks Community Church property. Sufficient funds are available in the PRC Land Acquisition Fund. The property is .82 acres and contains a two -story 1,800 square foot home and one car garage originally built in 1946. Crawford moved approval of the attached suggested Fiscal Note . Supported by Kowall. Motion carried unanimously on a roll call vote with Douglas and Potter absent. 13. DEPARTMENT OF MANAGEMENT AND BUDBET – FY 2008 AND FY 2009 BUDGET AMENDMENTS Management and Budget is requesting authorization to amend the FY 20 08 and FY 2009 General Fund / General Purpose Budget to address projected budget shortfalls as a result of lower than a nticipated revenues resulting from a reduction in property tax growth due to a slowing economy and other expenditure and revenue issues as the resolution identifies. Proposed amendments are outlined in the resolution and detailed in the schedule attached to the resolution. Mr. Soave reviewed amendments that will be made to the FY 08 and 09 GF/GP budget as outlined in Schedule A. Ms. VanPelt explained that the Administration is also looking at restructuring the budgets of the elected officials, in addition to the retirement incentive program, to provide for long-term savings in the GF/GP budget into 2010. The bidding process for various components of th e County’s health care plan has also begun which may result in additional savings. Elected officials and department directors will be sent a memo regarding the FY 08 Budget Shortfall and FY 09/FY 10 B udget Preparation indicating what their exact budget ta sks will be with a due date back to the Budget Task Force by Friday, April 18, 2008. Kowall moved approval of the attached suggested Resolution. Supported by Crawford. Coulter moved to amend the resolution to add : BE IT FURTHER RESOLVED that the Oak land County Board of Commissioners adopts the formula percentage allocation of the budget task based on the department’s or FINANCE COMMITTEE Page 5 January 31, 2008 office’s percentage of General Fund/General Purpose operating budget, which task shall not be less than $3.5 million for FY 2008. Supported by Greimel. Motion to amend carried unanimously on a roll call vote. Motion on the amended resolution carried unanimously on a roll call vote. Communications were moved up on the agenda to be acted on so that Mr. Daddow could proceed with his presentation. COMMUNICATIONS A. Department of Management & Budget / Purchasing Division – Contract Exception Report for the Month of January, 2008 B. Department of Information Technology – Radio Project – Financial Status / Issues Based on September 30, 2007 Balances - Revised C. Circuit Court / Family Division – 2008 Juvenile Justice and Delinquency Prevention Act Grant Application D. Department of Health and Human Services / Health Division – Healthy Start initiative – Eliminating Racial/Ethnic Disparities Grant Application E. Chairperson’s Appointments to the Audit Subcommittee Douglas moved to receive and file the communications. Supported by Coulter. Motion carried on a voice vote. THE COMMITTEE RECESSED FROM 10:35 A.M. – 10:42 A.M. 14. REVENUE ESTIMATE CONFERENCE UPDATE / BUDGET SHORTFALL PRESENTATION Mr. Daddow distributed his presentation overview on state and regional financial issues impacting Oakland County’s budget. His review coincided with presentation material that included employment , automobile industry, economic and budget issues and foreclosures and the real estate market. Crawford moved to receive and file Mr. Daddow’s Presentation Overview – A Perfect Storm. Supported by Middleton. Motion carried on a voice vote. OTHER BUSINESS / ADJOURNMENT There being no other business to come before the committe e, the meeting was adjourned at 11:53 a.m. ________________________ _______________________________ Helen A. Hanger Lawrence M. Doyle Senior Committee Coordinator Administrative Director FINANCE COMMITTEE Page 6 January 31, 2008 NOTE: The foregoing minutes are subject to Committee approval.