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HomeMy WebLinkAboutMinutes - 2008.02.26 - 36245 February 26, 2008 The meeting was called to order by Chairperson Douglas at 9:34 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Sue Ann Douglas, David Potts, Jim Nash, Bradford Jacobsen, Michael Gingell, Robert Gosselin, Marcia Gershenson, Dave Woodward, Tim Burns PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: None. OTHERS PRESENT: COMMUNITY AND HOME IMPROVEMENT Carla Spradlin, Planner COMMUNITY AND ECONOMIC DEVEL. Doug Smith, Director CORPORATION COUNSEL Judy Cunningham, Corporation Counsel COUNTY EXECUTIVE Phil Bertolini, Deputy County Executive/CIO DRAIN COMMISSIONER John McCulloch, Drain Commissioner Kevin Larsen, Chief Deputy Doug Buchholz, Manager Joe Colaianne, Insurance Administrator John Basch, Legal Counsel FACILITIES MANAGEMENT Dave Ross, Director Mike Hughson, Property Manager HUMAN RESOURCES Dana Cosby, Analyst INFORMATION TECHNOLOGY Jim Taylor, Chief, E-Government Greg Kwasnik, PM PARKS AND RECREATION Dan Stencil, Executive Officer Jon Noyes, Landscape Designer PLANNING & ECON. DEVELOPMENT Dan Hunter, Manager Larry Falardeau, Principal Planner Jim Keglovitz, Principal Planner WASTE RESOURCE MANAGEMENT Whitney Calio, Environmental Program Coord. CITY OF OAK PARK Rocco B. Fortura, Deputy Director Gene Czewski, Water Supervisor CITY OF NOVI Tim Sikma, Water & Sewer Manager CITY OF WARREN WATER Paul D’Luge, Deputy Superintendent BLOOMFIELD TOWNSHIP Tom Trice, Director, Public Works Elizabeth Kudla, Township Attorney CITY OF FLINT Mike Brown, Utilities Administrator Brent Wright, Water Supervisor OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Bradford Jacobsen Michael Gingell Robert Gosselin Marcia Gershenson Dave Woodward Tim Burns SUE ANN DOUGLAS Chairperson DAVID POTTS Vice Chairperson JIM NASH Minority Vice Chairperson Planning & Building Committee Page 2 February 26, 2008 OTHERS PRESENT, CONT’D. GENESEE COUNTY DRAIN COMM. John O’Brien, Director CRAIN’S DETROIT BUSINESS Chad Weber PROJECT INNOVATIONS Charlie Fleetham, Consultant Teresa Newman, Consultant NRC Jamie Burton, Project Engineer SOCWA Jeff McKeen, General Manager John Schandevel, Authority Engineer LAW ADR OFFICES Chris Webb, Mediator DETROIT WATER & SEWERAGE DEPT. Victor M. Mercado, Director George Ellenwood, Assistant Director Mary P. Sevakis, Manager BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Julia Ruffin, BOC Liaison Harvey Wedell, Senior Analyst Sheryl Mitchell, Senior Analyst Pamela Worthington, Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Gosselin moved approval of the minutes of January 29, 2007, as printed. Supported by Nash. Motion carried on a voice vote. PUBLIC COMMENT None. AGENDA ITEMS 1. PARKS AND RECREATION COMMISSION – APPROVAL AND ACCEPTANCE OF THE 2007 ACCESSIBLE BY DESIGN AWARD FOR THE WATERFORD OAKS ACCESSIBLE PLAYGROUND The Michigan Recreation and Park Association Foundation awarded the Oakland County Parks and Recreation Commission $440,000 in grant funding, which includes a required County match of $190,000, to offset the cost of constructing a regional play facility at Waterford Oaks County Park. The grant period is from February 1, 2008 through March 31, 2009. The required County match ing funds would come from the Countywide ¼ mil Parks and Recreation Levy. The resolution authorizes the acceptance of the grant award and directs the Chairperson of the Oakland County Board of Commissioners to execute the 2007 Accessible by Design Award G rant for the Waterford Oaks Accessible Playground grant agreement. Gosselin moved to report to the full Board with the recommendation that the resolution be adopted. Supported by Gingell. Motion carried unanimously on a roll call vote with Woodward and Burns absent. 2. PARKS AND RECREATION COMMISSION – APPROVAL AND ACCEPTANCE OF #2007- Planning & Building Committee Page 3 February 26, 2008 0123 WATERFORD OAKS COUNTY PARK STORM WATER IMPROVEMENT PROJECT GRANT The Michigan Department of Environmental Quality awarded the Oakland County Parks and Recreation Commission $522,004 in grant funding, which includes a required County match of $332,004 for the period of January 2008 through December 2010. The funds would be used to offset the cost of parking lot improvements at Waterford Oaks County Park. They are planning to expand the parking to accommodate some of the volleyball courts and the new park, as well as the administration area, which needs to be reconfigured for storm water management. The required County matching funds would come from the Countywid e ¼ mil parks and Recreation Levy. The resolution authorizes the acceptance of the grant award and directs the chairperson of the Oakland County Board of Commissioners to execute the 2007 Accessible by Design Award Grant for the Waterford Oaks Accessible Playground grant agreement. Commissioners Nash and Potts encouraged the Parks and Recreation Commission to use the pervious concrete for the parking lots. Gingell moved to report to the full Board with the recommendation that the resolution be adopted. Supported by Gershenson. Motion carried unanimously on a roll call vote with Woodward and Burns absent. 3. DETROIT WATER & SEWERAGE DEPARTMENT – POWERPOINT PRESENTATION – CAPITAL IMPROVEMENT PROGRAM John McCulloch, Oakland County Drain Commissioner (OCDC) and Victor Mercado, Director, Detroit Water and Sewerage Department (DWSD), did a joint PowerPoint presentation that provided snapshots of the Detroit Water and Sewerage Department/Oakland County D rain Commissioner Master Plans and reviewed the Technical Advisory Committee (TAC) and its major accomplishments and plans for the future. The DWSD’s Master Plan was last updated in 2000. They are planning on updating their Master Plan again in 2013. In the Master Plan, the Water Demand Projections show a 20% increase for existing customers and a 37% increase for existing and new communities. There are plans to construct a Preliminary Route called the Flint Loop, which would act as a second feed to Flint. The design work started on December 20, 2007, and the construction phase is estimated to begin in January of 2009, to be completed in January of 2012. This Preliminary Route would provide a more consistent and reliable level of service to the surrounding communities. The Oakland County Drain Commissioner Master Plan was forecasted through 2035. The goal of this Master Plan was to look at alternative systems or options to meet future needs and evaluate the economic feasibility of those options for Oakland County’s communities. The intent of the plan was to promote cooperation among the communities, and they found that a lot of communities in Oakland County, as well as other counties, have similar issues. Mr. McCulloch indicated that there are storage problems, and the communities should pursue increasing local storage capabilities. The Master Plan concludes that the DWSD is now and will remain the largest water and wastewater service provider in Oakland County. The Technical Advisory Committee is made up of representatives from suburban customers o f the DWSD. The TAC provides a collaborative forum to allow customers to communicate critical needs and wants. The TAC then communicates this information to the DWSD. In 2006, the TAC facilitated a Regional Water and Waste Water Forum that was attended b y over 120 national, state, regional and local stakeholders and experts. The TAC is also involved in DWSD Planning & Building Committee Page 4 February 26, 2008 rate-making decisions. Both Mr. McCulloch and Mr. Mercado stressed the importance of community involvement, and the public is welcome to attend the TAC meetings. Gingell moved to receive and file the hard copy of the PowerPoint presentation. Supported by Nash. Motion carried on a voice vote. 4. DRAIN COMMISSIONER – POSITION DELETION In reaction to the difficult economic times facing Oakland County and the County Executive’s Estimated Budget Reduction Task for FY 2008-2010, the Drain Commissioner proposes the deletion of one GF/GP Civil Engineer II position, which is currently vacant. The resolution approves the deletion of the GF/GP Civil En gineer II position. Burns moved approval of the attached suggested resolution. Supported by Gershenson. Motion carried unanimously on a roll call vote with Woodward absent. 5. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – WASTE RESOURCE MANAGEMENT- APPROVAL OF 2008 NO HAZ INTERLOCAL AGREEMENT This is the 6th year of an agreement for the North Oakland Household Hazardous Waste Consortium (NO HAZ) Program that was implemented by Oakland County, through the Waste Resource Management Division. The resolution authorizes the execution of the Interlocal Agreement between Oakland County and the following municipalities who have signed the agreement and passed a resolution in support of it: Addison Township, Brandon Township, Commerce Township, Groveland Township, City of Lake Angelus, Oakland Township, Oxford Township, Orion Township, City of Rochester, City of Rochester Hills, Waterford Township and White Lake Township. Jacobsen moved approval of the attached suggested resolution. Supporte d by Gingell. Motion carried unanimously on a roll call vote with Woodward absent. 6. FACILITIES MANAGEMENT/FACILITIES ENGINEERING – REQUEST TO TRANSFER 2008 PARKING LOT PAVING PROGRAM TO JAIL RENOVATION & VISITATION PROJECT Facilities Management/Facilities Engineering is requesting to transfer the 2008 Parking Lot Paving Program, which has been schedule under the Capital Improvement Program, from the Utilities section to the Jail Project so it is coordinated with the work that is being done on that project currently. A revised resolution was distributed, which revised the NOW THEREFORE BE IT RESOLVED paragraph and added another BE IT FURTHER RESOLVED paragraph. Jacobsen moved to report to the Finance Committee with a recommendation that the project be transferred to the Jail Renovation & Visitation Project 05 -6. Supported by Nash. Motion carried unanimously on a voice vote. 7. DEPARTMENT OF FACILITIES MANAGEMENT – RECOMMENDATION TO GRANT Planning & Building Committee Page 5 February 26, 2008 EASEMENT FOR WATERMAIN – OAKLAND COUNTY TRUSTY CAMP (TAX PARCEL NO. 14-03-100-028) The City of Auburn Hills has requested that the County of Oakland grant a permanent easement for the operation, maintenance, repair and replacement of a water main and related appurtenances over a portion of the Trusty Camp property, which the County of Oakland owns. The resolution authorizes and approves the easement to the City of Auburn Hills for $1.00. Jacobsen moved approval of the attached suggested resolution. Supported by Gosselin. Motion carried unanimously on a roll call vote. 8. PLANNING & ECONOMIC DEVELOPMENT SERVICES – UPDATE ON THE GREEN INFRASTRUCTURE PROGRAM Larry Falardeau and Jim Keglovitz did a PowerPoint presentation giving an update on the Green Infrastructure Network, which was established to protect and link Oakland County’s remaining ecologically valuable lands. There are over 93,000 acres of potential natural areas, more than 1,400 natural lakes, over 89,000 acres of parkland and headwaters of five major rivers in Oakland County that are worth protecting. Oakland County received the NACo award last year for the efforts made towards protecting its natural resources. The Planning & Economic Development Services Department is about two-thirds of the way through completion of the first phase of the Green Infrastructure Vision. They hope to complete it by the end of this year. Communities are encouraged to participate in the Green Infrastructure Program, and they have a website where communities can get information. It is www.oakgov.com/es, and from there you click on Green Infrastructure Planning to get more information. A brochure was handed out with information about a workshop on April 14 and April 21 of 2008 , through the Oakland County Michigan State University Extension. Woodward moved to receive and file the brochure and the one -page document entitled, “Natural Links – Oakland County’s Green Infrastructure Vision.” Supported by Jacobsen. Motion carried on a voice vote. 9. INFORMATION TECHNOLOGY – BIDS RECEIVED ON WEBCASTING/ARCHIVING BOARD AND STANDING COMMITTEE MEETINGS (POSTPONED FROM LAST MEETING) At the last meeting Chairperson Douglas had suggested that the committee review the information on all three suggested vendors for webcasting, go to their websites to view samples of each vendor’s webcasting and come back to the committee at today’s meeting to consider and decide which vendor would work best with the needs of the Oakland County Board of Commissioners. Information Technology submitted costs from all three potential webcasting vendors for recording all meetings without live webcasting. GovTV (Network Television Time, Inc.) figures represented a $7.200/year savings; Civic Center Media/Roscor/PowerStream figures reflected a $9,000/year savings and Granicus/Civic Center Media/Roscor reflected no yearly savings. Commissioner Douglas indicated that she had checked the websites of all three potential vendors, and she was impressed by GovTV and Granicus/Civic Center Media/Roscor. Mr. Taylor indicated that Mr. Doyle had asked him to look at reducing the number of meetings to be webcasted to 40 a year, which would include all the Finance Committee meetings (19-20) and 20 other committee meetings (possibly alternating between committees). Mr. T aylor sent Planning & Building Committee Page 6 February 26, 2008 the request to the vendors for 40 meetings in one room, and it reduced the price by about $62,000. Chairperson Douglas had suggested starting out with a pilot program to get some feedback before it goes to a full webcasting program. Commissioner Gingell concurred with that. Commissioners Potts and Jacobsen expressed their concerns that this may not be a good use of public funds as they are not convinced that there will be a lot of the publ ic utilizing this information. Commissioner Woodward suggested that at the next meeting a resolution be introduced to take some action on this. Mr. Doyle indicated that the one component that is missing is the internal cost of wiring Committee Room A and/or the auditorium. He suggested that they get some firm dollar figures from the companies that the committee wishes to work with on webcasting. Gosselin moved to postpone consideration of this item until the Chairperson has the information necessary to proceed further on this issue. Supported by Gingell . Motion carried on a voice vote. CONSENT AGENDA – INFORMATIONAL ITEMS A. Kalkaska County Resolution #2007-40 – Common Water Use B. Facilities Management 2008 Capital Improvement Program Monthly Progress Report – January 2008 C. Economic Development & Community Affairs Department – Community & Home Improvement Division – 2008 Consolidated Grant Application to the U.S. Department of Housing and Urban Development for Community Development Block Grant (CDBG), Home Investment Partnership Grant (Home), American Dr eam Down Payment Initiative (ADDI), and Emergency Shelter Grant (ESG) Gosselin moved to receive and file the items on the Consent Agenda. Supported by Burns. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at 11:42 a.m. ___________________________________ __________________________________ Pamela L. Worthington Lawrence Doyle Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.