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HomeMy WebLinkAboutMinutes - 2008.03.13 - 36251MIKE ROGERS Chairperson EILEEN KOWALL Vice Chairperson HELAINE ZACK Minority Vice Chairperson March 13, 2008 Chairperson Rogers called the meeting of the Finance Committee to order at 9:03 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Mike Rogers, Eileen Kowall, Helaine Zack, Sue Ann Douglas , Hugh Crawford, Tom Middleton, Christine Long , Jeff Potter, David Woodward, Tim Greimel COMMITTEE MEMBERS ABSENT David Coulter OTHERS PRESENT CLERK/REGISTER OF DEEDS Jim VanLeuven, Deputy Clerk/Register Ron Crank, GIS DRAIN COMMISSIONER Kevin Larsen, Deputy D rain Commissioner EXECUTIVE OFFICE Gerald Poisson, Deputy Executive Robert Daddow, Deputy Executive Phil Bertolini, Deputy Executive/CIO Dennis Toffolo, Deputy Executive FACILITIES MANAGEMENT Mike Hughson, Property Specialist FISCAL SERVICES Nancy Fournier, Chief LaVerne Smith, Supervisor Leo Lease, Analyst Prentiss Malone, Analyst Wayne Keller, Analyst Joe Matkosky, Analyst Monica Tinsley, Analyst HEALTH George Miller, Manager HUMAN RESOURCES Nancy Scarlet, Director INFORMATION TECHNOLOGY Ed Poisson, Director Janette McKenna, Chief MANAGEMENT AND BUDGET Laurie Van Pelt, Director Art Holdsworth, Deputy Director PARKS & RECREATION Joe Figa, Chief of Design Jon Noyes, Landscape Design PURCHASING Jack Smith, Manager OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Sue Ann Douglas Hugh D. Crawford Tom Middleton Christine Long Jeff Potter David Coulter David Woodward Tim Greimel FINANCE COMMITTEE Page 2 March 13, 2008 OTHERS PRESENT CONTINUED SHERIFF Michael Bouchard, Sheriff Michael McCabe, Undersheriff Kent Gardner, Supervisor Tom Atkins, Lieutenant Dale Cunningham, Business Manager WASTE RESOURCES Tom Law, Manager Whitney Calio, Environmental Programs Coordinator CITIZEN Rachel Geyer, Student BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Harvey Wedell, Sr. Analyst Sheryl Mitchell, Sr. Analyst Helen Hanger, Sr. Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Long moved approval of the minutes of February 28, 2008, as printed. Supported by Crawford. Motion carried on a voice vote. PUBLIC COMMENT Commissioner Woodward introduced Rachel Geyer, a student from Royal Oak High School. AGENDA Communication Item B was moved to the regular agenda as Item 15 to allow for consideration of a Fiscal Note. There were no objections. 5. FY 2008 C ONTINGENCY REPORT The FY 2008 Contingency Fund balance of $152,300 will remain unchanged with today’s actions. Item 14 will reduce the Classification and Rate Change Account by $3,627 to $256,903. Long moved to receive and file the Contingency Report dated March 6 , 2008. Supported by Zack. Motion carried on a voice vote. REGULAR AGENDA 6. CLERK/REGISTER OF DEEDS – CALENDAR YEAR 2008 ASSISTANCE FOR SURVEY, MONUMENTATION AND REMONUMENTATION GRANT ACCEPTANCE The Clerk/Register of Deeds is requesting authorization to accept $503,120 from the Michigan Department of Labor and Economic Growth for on-going funding of the Remonumentation program for Calendar Year 2008. A total of $403,120 will fund current program costs and $100,000 is reimbursement of expedited expenditures. A budget amendment will be made as outlined in the Fiscal Note. Potter moved approval of the attached suggested Fiscal Note. Supported by Douglas. Motion carried unanimously on a roll call vote with Coulter and Greimel absent. FINANCE COMMITTEE Page 3 March 13, 2008 7. MR #08042 – SHERIFF’S OFFICE – CONTRACT FOR EMERGENCY MEDICAL TRANSPORT SERVICES IN THE CITY OF PONTIAC 2008 -2009 The Sheriff is requesting authorization to contract with the City of Pontiac to provide Emergency Medical Transport Service for 2008 – 2009. Funding of $35,000 is currently budg eted in the Sheriff’s Ambulance Services line item for FY 08 and FY 09. No budget amendment is required. Mr. Cunningham explained that for many years there was a private contract with an ambulance firm in place to transport prisoners to the hospital and last year the City of Pontiac decided that to perform this function themselves, as authorized by local jurisdiction. Prices were negotiated and the County’s Corporation Counsel determined that it was necessary to put in place an intergovernmental agreemen t to be approved by the Board of Commissioners. Commissioner Kowall asked that the hourly pricing be doubled-checked prior to next weeks Board meeting. Zack moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Coulter and Greimel absent. 8. MR #08043 – SHERIFF’S OFFICE – USE OF FORFEITED FUNDS FOR EQUIPMENT The Sheriff is requesting authorization to utilize forfeiture funds of $483,446 from a bala nce of $552,264.94 to purchase tactical Special Response Team equipment, training, dispatch, patrol car equipment and operating expenses. The Narcotics Enforcement Team (NET) is requesting that four forfeited vehicles be added to the County Fleet for undercover use. These vehicles will be assigned to the NET unit and will not be replaced except by another forfeited vehicle. Associated maintenance costs are included in the FY 08 and FY 09 budget. Other necessary budget amendments will be made as outlined in the Fiscal Note. Middleton moved to report to amend the resolution as follows . 2nd WHEREAS paragraph: WHEREAS the courts have distributed $1,055,010.84 $552,264.94 (balance as of 1/31/08 2/26/2008) as a result of Sheriff's Office forfeiture efforts; and Last WHEREAS and NOW THEREFORE BE IT RESOLVED paragraphs: WHEREAS the estimated expenses are $478,446 $483,446. NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners authorizes the use of $478,446 $483,446 from the Sheriff’s Office Law Enforcement Enhancemen t Account (#10100 -4030101-222430) to purchase the attached equipment. Supported by Kowall. Motion carried unanimously on a roll call vote with Coulter absent. Middleton moved approval of the attached suggested Fiscal Note . Supported by Kowall. Motion carried unanimously on a roll call vote with Coulter absent. FINANCE COMMITTEE Page 4 March 13, 2008 9. MR #08040 – DRAIN COMMISSIONERS – POSITION DELETION The Drain Commissioner is requesting authorization to delete one GF/GP Civil Engineer II position from the Engineering and Construction Division of the Plan Review and Permit Unit. This action will result in a recurring savings of $85,630 and will be applied to the Drain Commissioner’s budget task for FY 08, 09 and 10. The duties and responsibilities of this position will be distributed to other divisional employees. Budget amendments will be made as outlined in the Fiscal Note. Douglas moved approval of the attached suggested Resolution. Supported by Middleton. Motion carried unanimously on a roll call vote with Zack, Crawford and Coulter absent. 10. MR #08038 – DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – WASTE RESOURCE MANAGEMENT – APPROVAL OF 2008 NO HAZ INTERLOCAL AGREEMENT Waste Resource Management is requesting authorization to enter into an Interlocal Agreement wi th those municipalities who have signed the Agreement and passed a supporting resolution for the 2008 NO HAZ Program. Participating communities, as noted in the resolution, are required to fully reimburse the County for all costs incurred in connection wi th the program. Revenue estimates and expenditures for this program are included in the FY 08 budget. No budget amendment is required. Long moved approval of the attached suggested Fiscal Note. Supported by Douglas. Motion carried unanimously on a roll call vote with Zack, Crawford and Coulter absent. 11. MR #08039 – DEPARTMENT OF FACILLITIES MANAGEMENT – RECOMMENDATION TO GRANT EASEMENT FOR WATER MAIN – OAKLAND COUNTY TRUSTY CAMP (TAX PARCEL No. 14- 03-100-028) Facilities Management is requesting auth orization to grant an easement to the City of Auburn Hills to provide to the new Boot Camp Building addition (located at the Trusty Camp ) a water main and related appurtenances for placement of a new fire hydrant, for the sum of one dollar. No budget amen dment is required. Middleton moved approval of the attached suggested Fiscal Note . Supported by Kowall. Motion carried unanimously on a roll call vote with Zack and Coulter absent. 12 MR #08037 – DEPARTMENT OF INFORMATION TECHNOLOGY – FIRST QUARTER 2008 DEVELOPMENT APPROPRIATION TRANSFER Information Technology is requesting authorization to appropriate and charge First Quarter 2008 Development costs to benefiting departments as follows: $1,404,040.10 f or data processing development and $8,986.79 for imaging development to General Fund/General Purpose departments; $327,134.82 in direct charges to Special Revenue and Proprietary Fund departments ; $488.00 for imaging to non - governmentals and $518.50 to non -county agencies. Respective budgets will be amended as specified in the attached schedule to the Fiscal Note and resolution. Middleton moved approval of the attached suggested Fiscal Note. Supported by Rogers. Motion carried unanimously on a roll call vote with Zack and Coulter absent. FINANCE COMMITTEE Page 5 March 13, 2008 13. MR #08027 – DEPARTMENT OF HEA LTH AND HUMAN SERVICES/HEALTH DIVISION – ADJUSTMENTS TO THE HEALTH DIVISION FEE SCHEDULE (This item was postponed at the February 28, 200 8 regular Finance Committee meeting to today.) The Health Division is requesting authoriza tion to amend its fee schedule, which h as not been adjusted since 2003. Fee increases will include vaccines, various licensing, inspections, etc., as outlined in the attachment to the resolution. Comparative information on Kent, Macomb and Wayne Counties and the City of Detroit was included as part of the review. Mr. Miller again explained that the County’s costs for vaccines and other services have increased and the Health Division would like to adjust its fees to at least recover costs . He provided a presentation explaining that all vaccines are covered under the Vaccines for Children (VFC) program. Currently 92% of the Health Division’s clients are eligible for free vaccines under VFC program guidelines and the other 8% are covered through insurance. For adults, 34% are eligible for free vaccines. A copy of the form used for evaluation purposes was included in the presentation. Inspection fees for restaurants include follow -up inspections without additional cost s and restaurants are provided with technical assistance to avoid future issues. School districts were notified last year of a change in the law that now require s the Health Division to charge a fee for inspection of food service operations. Prior to this change, Oakland County was the only county not charging schools for inspections. These inspections have always been performed at least twice a year and this action will continue with only one inspection fee being charged . Commissioner Greimel indicated that he sits on a school board and would therefore be abstaining from the vote. Crawford moved to report to amend the resolution to change the 6 th WHEREAS paragraph to a BE IT FURTHER RESOLVED paragraph. Supported by Long. Motion carried on a roll call vote with Woodward voting no, C oulter absent and Greimel abstaining. Woodward moved the attached suggested Fiscal Note. Supported by Rogers. Motion carried on a roll call vote with Kowall and Woodward voting no and Greimel abstaining and Coulter absent. 14. DEPARTMENT OF MANAGEMENT AND BUDGET – FISCAL YEAR 2008 FIRST QUARTER FINANCIAL FORECAST AND BUDGET AMENDMENTS Material regarding the FY 2008 First Quarter Forecast Report was provided at the previous Finance Committee meeting. A substitute resolution and Schedule B was distribut ed to replace items sent out for today’s meeting. The Administration’s Letter of Transmittal dated February 28, 2008 indicates an overall favorability of 3,553,812 in the General Fund/General Purpose operations for the First Quarter of FY 2008 based on revenue and expenditure activity as outlined in the Letter. Mr. Soave noted that the County has also implemented a hiring freeze and a freeze on capital equipment purchases, which includes vehicles. New equipment will only be purchased to replace equipment purchased and depreciated through internal funds. Crawford moved the attached suggested Resolution. Supported by Kowall. Motion carried on a roll call vote with Coulter absent. FINANCE COMMITTEE Page 6 March 13, 2008 15. PARKS AND RECREATION COMMISSION – SUPPORT FOR APPLICATION TO THE MICHIGAN NATURAL RESOURCES TRUST FUND FOR THE OAKLAND COUNTY PARKS AND RECREATION NATURAL AREAS ACCESSIBILITY PROGRAM The Parks and Recreation Commission (PRC) is requesting support to submit a grant application to the Michigan Natural Resources Trust Fund to secure Natural Areas Accessibility Program grant funds. The application will request funding of $500,000, with $220,000 in State Funds and $280,000 as a local match , to be supplied by the PRC Fund. If awarded, the grant will be used to provide access to open space, facilities and recreational opportunities for all residents of Oakland County in conjunction with the PRC master plan. While the grant procedures do not require a resolution for applications, in this instance, the grant agency is requiring a resolution of support from the Board of Commissioners. Crawford moved the attached suggested Fiscal Note. Supported by Kowall. Motion carried unanimously on a roll call vote with Coulter absent. COMMUNICATIONS A. Department of Management & Budget / Purchasing Division – Contract Exception Report for the Month of February, 2008 B. (Item B was moved to the Regular Agenda as Item 15.) C. Department of Information Technology / CLEMIS – CLEMIS Funds – Financial Statements and Schedules for the Quarter Ended December 31, 2007 D. Wellness Program Update Kowall moved to receive and file the communications. Supported by Douglas. Motion carried on a voice vote. OTHER BUSINESS / ADJOURNMENT There being no other business to come before the committe e, the meeting was adjourned at 10:00 a.m. ________________________ _______________________________ Helen A. Hanger Lawrence M. Doyle Senior Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval .