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HomeMy WebLinkAboutMinutes - 2008.04.03 - 36253MIKE ROGERS Chairperson EILEEN KOWALL Vice Chairperson HELAINE ZACK Minority Vice Chairperson April 3, 2008 Chairperson Rogers called the meeting of the Fin ance Committee to order at 9:03 a.m., in the Board of Commissioners' Committee Room A, Commissioners' Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Mike Rogers, Eileen Kowall, Helaine Zack, Sue Ann Douglas , Hugh Crawford, Tom Middleton, Christine Long , Jeff Potter, David Coulter, David Woodward COMMITTEE MEMBERS ABSENT Tim Greimel OTHERS PRESENT DRAIN COMMISSIONER John McCulloch , Drain Commissioner John Basch, Legal Counsel Kevin Larsen, Chief Deputy Steven Korth, Assistant Chief Engineer Rick DeVisch, Civil Engineer EMERGENCY RESPONSE & PREPAREDNESS Tracey McGee, Emergency Mgt. Coordinator FISCAL SERVICES Nancy Fournier, Chief LaVerne Smith, Supervisor Leo Lease, Analyst Linda Pearson, Analyst Bob Riegal, Analyst FRIEND OF THE COURT Suzanne Hollyer, Friend of the Court HUMAN RESOURCES Jennifer Mason, Manager Lori Motyka, Supervisor Karen Jones, Supervisor Jordie Kramer, Analyst MANAGEMENT AND BUDGET Laurie Van Pelt, Director BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Harvey Wedell, Sr. Analyst Helen Hanger, Sr. Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Crawford moved approval of the minutes of M arch 13 , 2008, as printed. Supported by Woodward. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Sue Ann Douglas Hugh D. Crawford Tom Middleton Christine Long Jeff Potter David Coulter David Woodward Tim Greimel FINANCE COMMITTEE Page 2 April 3, 2008 Motion carried on a voice vote. PUBLIC COMMENT AGENDA A notice of public hearing from the City of Auburn Hills regarding an Industrial Facilities Exemption Certificate for Brose North American w as added to the agenda as Communication Item B.6. Regular Agenda Item 11 was removed from the agenda (Board of Commissioners – Independence Township Corridor Improvement Authority Tax Capture), to be placed on the next regular agenda for April 17. There were no objections. 5. FY 2008 C ONTINGENCY REPORT The FY 2008 Contingency Fund balance of $152,300 will remain unchanged with today’s actions. Items 8 and 10 will reduce the Classification and Rate Change account balance of $266,903 by $5,664 and $13,003 respectively to $238,236. Item 7 will reduce the Grant Match account balance of $2,305,421 by $1,458,322 to $847,099. Kowall moved to receive and file the Contingency Report dated March 27, 2008. Supported by Long. Motion carried on a voice vote. REGULAR AGENDA 6. DRAIN COMMISSIONER – UPDATE ON SOIL EROSION UNIT Mr. McCulloch updated the Committee on his Soil Erosion and Sedimentation Control Program Unit and fee structure (established per MR #03162). He explained that this is a statutory progra m and the Drain Commissioner is Oakland County’s designated enforcement agent, responsible for ensuring that the waters are protected from erosion and sedimentation for 46 communities . Unit staff reviews, signs off on and monitors the developers approach to addressing the water issues. Inspections are done every seven weeks. The program is audited for compliance by the Michigan Department of Environmental Quality. As a result of the economic climate, p ermit applications and open permits (new and ongoin g) have decreased dramatically in the last four years. In response to this downward trend, Unit staff has been reduced from 12 positions to 8 and currently consists of one soil erosion engineer, one inspector/supervisor, two clerks and four field inspector s. Three field inspectors have been transferred to existing open positions in the sewer maintenance division and part -time personnel was discontinued. Clerks are being cross -trained in other areas to avoid hiring needs and workloads will continue to be monitored. The General Fund subsidized operations in the first year until the fee structure could be implemented. The fee structure includes adjustments based on the Consumer Price Index . The Financial statement for 2008 anticipates that there will be a shortfall for 2008 of $19,000. However, pe rmit fees are handled on a cash basis and collection is anticipated for this year. There are also outstanding 90 day receivables of over $200,000 for which liens have been placed on the property and must be paid when the developers transfer ownership, plus any legal fees. The net cumulative impact to the General Fund should be positive by about $28,000. If revenues continue to decline, a plan to address the problem will be brought back to the commissioners. A proactive approach is being taken to address non-General Fund operations as well. FINANCE COMMITTEE Page 3 April 3, 2008 Commissioner Rogers asked to be provided with a copy of the fee structure. 7. CIRCUIT COURT/FRIEND OF THE COURT – FISCAL YEAR 2008 COOPERATIVE REIMBURSEMENT PROGRAM (CRP) AMENDMENT #1 ACCEPTANCE The Circuit Court/Friend of the Court is requesting authorization to accept amendmen t of its Fiscal Year 2008 Title IV-D Cooperative Reimbursement Program Contract with the Michigan Department of Human Services, Office of child Support. The amendment will increase the contract by $1,101,543, thereby increasing the total contract from $7,320,538 to $8,422,081. Budget amendments will be made as outlined in the Fiscal Note. Kowall moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Greimel absent. 8. MR #08054 – HUMAN RESOURCES DEPARTMENT –FISCAL YEAR 2008 -2009 LABOR AGREEMENT FOR EMPLOYEES REPRESENTED BY THE AMERICAN FEDERA TION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES (AFSCME), COUNCIL 25, LOCAL 2437 Human Resources has negotiated and is requesting authorizatio n to enter into a labor agreement with the American Federation of State, County and Municipal Employees for FY 2008 -2009, representing 112 Family Court employees. The agreement includes the same 1% general salary increase and fringe benefit changes for FY 2008 as for general employees, a “me too” for the FY 09 general salary increase and implements the same health care contributions currently in effect for general employees. An additional 1% increase for FY 08 and FY 09 is included for the Deputy Register classification. Members of this bargaining unit will also be allowed to participate in the Retirement Incentive Program. Funding is available in the Rate and Classification change account. Budget amendments will be made as outlined in the Fiscal Note. Middletonl moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Greimel absent. 9. COUNTY EXECUTIVE, EMERGENCY RES PONSE AND PREPAREDNESS – TORNADO WARNING SYSTEM EXPANSION – TOWNSHIP OF ROYAL OAK Emergency Response and Preparedness is requesting authorization to enter into a purchase agreement with Royal Oak Township for one warning siren and participation in the County’s centrally activated tornado warning system. Total cost of the sire is $23,000 with the Township paying $17,250 (75%) and the County $5,750 (25%). As with past agreements, the County will retain ownership and be responsible for maintenance and electrical costs. Funding is a vailable in the FY 08 E mergency Response and Preparedness budget. No budget amendments are necessary. Zack moved approval of the attached suggested Fiscal Note. Supported by Douglas. Motion carried unanimously on a roll call vote with Greimel absent. 10. MR #08055 – HUMAN RESOURCES DEPARTM ENT – SALARY ADMINISTRATION PLAN 1 ST QUARTERLY REPORT FOR FY 2008 As provided for by the Salary Adminis tration Plan, Human Resources has reviewed 10 classifications for 23 positions and is requesting authorization to upgrade 6 classifications / 7 positio ns, with 4 classifications / 16 positions remaining the same. In additional several classification titles will be c hanged for positions as FINANCE COMMITTEE Page 4 April 3, 2008 noted in the salary report. Budget amendments will be made as outlined in the Fiscal Note. Middleton moved the attached report to amend the resolution to correct position numbers for certain classifications. Supported by Kowall. Motion carried unanimously on a roll call vote with Greimel absent. Middleton moved approval of the attached suggested Fiscal Note . Supported by Kowall. Motion carried unanimously on a roll call vote with Greimel absent. COMMUNICATIONS A. Prosecuting Attorney – FY 2009 District Court Advocacy Program (VOCA) Grant Application B. 1. Notice of Hearing with State Tax Commission to Revoke Real Property Components of Industrial Facilities Exemption Certificate #2001 -318 Issued to GTN Inc., Located in City of Oak Park, Oakland County 2. Notice of Hearing with State Tax Commission to Revoke Personal Property Components of Industrial Facilities Exemption Certificate #1999-240 Issued to GTN Inc., Located in City of Oak Park, Oakland County 3. Notice of Hearing with State Tax Commission to Revoke Real and Personal Property Components of Industrial Facilities Exemption Certificate #2002 -095 Issued to Grunewald New Technologies, inc., Located in Waterford Twp., Oakland County 4. Notice of Hearing with State Tax Commission to Revoke the Real and Personal Property Components of Industrial Facilities Exemption Certificate #2005-069 Issued to Pgam Corp., Located in Auburn Hills, Oakland County 5. Notice of Hearing with State Tax Commission to Revoke the Real and Personal Property Components of Industrial Facilities Exemption Certificate #1998-309 Issued to Cardell Corporation, Located in Auburn Hills 6. Notice of Hearing with State Tax Commission for Industrial Facilities Exemption Certificate for Brose North America, Located in Auburn Hills Coulter moved to receive and file the communications. Supported by Middleton. Motion carried on a voice vote. OTHER BUSINESS / ADJOURNMENT There being no other business to come before the committe e, the meeting was adjourned at 9:37 a.m. ________________________ _______________________________ Helen A. Hanger Lawrence M. Doyle Senior Committee Coordinator Administrative Director FINANCE COMMITTEE Page 5 April 3, 2008 NOTE: The foregoing minutes are subject to Committee approval.