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HomeMy WebLinkAboutMinutes - 2008.04.15 - 36256 April 15, 2008 The meeting was called to order by Chairperson Douglas at 9:36 a.m. in Committee Room A, Auditorium Wing, County Service Center, Pontiac, Michigan. PLANNING AND BUILDING COMMITTEE MEMBERS PRESENT: Sue Ann Douglas, David Potts, Jim Nash, Bradford Jacobsen, Michael Gingell, Robert Gosselin, Marcia Gershenson, Dave Woodward, Tim Burns PLANNING AND BUILDING COMMITTEE MEMBERS ABSENT WITH NOTICE: None. OTHERS PRESENT: CENTRAL SERVICES J. David VanderVeen, Director Karl Randall, Manager, Aviation DRAIN COMMISSIONER John McCulloch, Drain Commissioner John Basch, Legal Counsel Steve Korth, Chief Engineer Rick DeVisch, Soil Erosion Engineer FACILITIES MANAGEMENT Dave Ross, Director Dick Johnston, Manager HEALTH DIVISION George Miller, Manager PLANNING & ECON. DEVELOPMENT Dan Hunter, Manager Lola Aré, Business Consultant ADVANCED RESEARCH Bill Sharp, President BOARD OF COMMISSIONERS Larry Doyle, Administrative Director Sheryl Mitchell, Senior Analyst Pamela Worthington, Committee Coordinator PUBLIC COMMENT None. AGENDA ITEMS 1. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – GRANT PROGRAM ACCEPTANCE – RESIDENTIAL SOUND INSULATION The Michigan Department of Transportation has awarded Oakland County $339,821 in grant funding, which includes $322,830 in Federal funds, $8,495 in State funds and a required County match of $8,495, which is available in the airport fund. The funds would be used to continue insulating residential homes around the airport from noise. Commissioner Gregory indicated that OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Bradford Jacobsen Michael Gingell Robert Gosselin Marcia Gershenson Dave Woodward Tim Burns SUE ANN DOUGLAS Chairperson DAVID POTTS Vice Chairperson JIM NASH Minority Vice Chairperson Planning & Building Committee Page 2 April 15 2008 the Airport Committee did review this, and the sound insulation project continues to be very successful for the residents around the airport. Gosselin moved to report to the full Board with the recommendation that the resolution be adopted. Supported by Jacobsen. Motion carried unanimously on a roll call vote with Burns absent. 2. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – GRANT PROGRAM ACCEPTANCE – CONSTRUCTION OF A WEST PERIMETER ROAD, IMPROVEMENTS TO THE RUNWAY SAFETY AREA ON RUNWAY 9R AND 9L, EXTENSION OF RUNWAY 9L AND TAXIWAY D, RESURFACING OF RUNWAY 9L/27R AND RELOCATION OF UTILITIES The Michigan Department of Transportation has awarded Oakland C ounty $1,870,000, which includes $1,496,000 in Federal funds, $327,250 in State funds and a required County match of $46,750, which is available in the Airport Fund. The funds would be used for construction of a west perimeter road, improvements to the runway safety area on Runway 9R and 9L, extension of Runway 9L and Taxiway D, resurfacing of runway 9L/27R and relocation of utilities. This project is considered the first phase of a two -year construction project. Jacobsen moved to report to the full Board with the recommendation that the resolution be adopted. Supported by Gingell. Motion carried unanimously on a roll call vote with Burns absent. 3. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – GRANT PROGRAM ACCEPTANCE – PREPARATION OF A VEGETATION MANAGEMENT PLAN The Michigan Department of Transportation has awarded Oakland County $88,000 in grant funding, which includes $70,400 in Federal funds, $15,400 in State funds and a required County match of $15,400. On the west side of Williams Lake Road there is some property that is regulated by the Department of Natural Resources (DNR). Every two or three years the Oakland County Airport needs to cut the tops of trees or remove them for safety reasons. They have had discussions with the DNR about the trimming of that area to prairie status with long prairie grasses, but they would require some type of a management plan. The grant funds would cover the costs associated with this vegetation management plan. Nash moved to report to the full Board with the recommendation that the resolution be adopted. Supported by Potts. Motion carried unanimously on a roll call vote with Burns absent. 4. DEPARTMENT OF CENTRAL SERVICES – OAKLAND/SOUTHWEST AIRPORT – GRANT PROGRAM ACCEPTANCE – CONTAMINATION ASSESSMENT AND WETLAND Planning & Building Committee Page 3 April 15 2008 DELINEATION The Michigan Department of Transportation has awarded Oakland County $15,800 in grant funding, which includes $12,640 in Federal Funds, $2,765 in State funds and a required County match of $395, which is available in the Airport Fund. The funds would be used to do a contamination assessment and wetland delineation on the property at the Oakland/Southwest Airport. Gingell moved to report to the full Board with the recommendation that the resolution b e adopted. Supported by Nash. Motion carried unanimously on a roll call vote with Burns absent. 5. DRAIN COMMISSIONER – PRESENTATION ON SOIL EROSION PROGRAM In 2004, the Soil Erosion Unit was operating at a loss, and they revised the fee structure, w ith approval from the Board of Commissioners, and committed to come back in five years with the impact of that structuring with this particular unit. Mr. McCulloch was present today to give the committee an update on his Soil Erosion and Sedimentation Program. The Soil Erosion Unit is the designated enforcement agency that administers this program in the County for communities that do not have a specific Soil Erosion and Sedimentation Program. Of the 61 communities in Oakland County, they oversee this responsibility for 46 of those communities. The main goal of the Soil Erosion Unit is to protect the water ways of Oakland County by preventing soil erosion or sedimentation in rivers and streams. When there is a development or construction that requires a permit for soil erosion, they present that to the Drain Commissioner’s office, and staff reviews it to be sure that there is adequate vegetation. They have inspectors periodically conduct site evaluations to be sure developers and/or homeowners are in compliance with the Michigan Department of Environmental Quality (MDEQ) guidelines. The number of permit applications has decreased dramatically in the last four years, due to the downward trend of construction. Since this program is funded through outside revenues with fees, the Drain Commissioner and his staff are always striving to keep the expenditures in line with revenues because of the potential effect that this has on Oakland County’s General Fund. They estimate that for FY 2008 there will be a shortfall of $19,165. There are also 90 -day receivables of about $233,000, of which $210,000 they have placed liens against the particular property and must be paid when the developers transfer ownership, plus any legal fees. Staff in the Soil Erosion Unit has been reduced from 12 positions to 8. Of those four deleted positions, three of the field inspectors were transferred to existing open positions in the sewer maintenance division, and the part-time position was discontinued. They currently have one soil erosion engineer, one inspector/supervisor, two clerks and four field inspectors. The clerks are being cross-trained in other areas to avoid hiring additional personnel. They will continue to monitor the workloads. Gosselin moved to receive and file the Soil Erosion and Sedimentation Control Program Report. Supported by Jacobsen. Motion carried on a voice vote. Planning & Building Committee Page 4 April 15 2008 6. FACILITIES MANAGEMENT – AUTHORIZATION AND FUNDING REQUEST FOR EMERGENCY ELECTRICAL GENERATOR INSTALLATION FOR HUMAN SERVICES FACILITY Facilities Management is seeking Board of Commissioner authorization to purchase and install an emergency electrical generator into the former Executive Office Building, which is where the Human Services Department will eventually have all of their staff relocated. The cost is estimated at $275,000, of which $100,000 will come as a grant from the Health Bioterrorism Fund, through the Cities Readiness Initiative. Gosselin moved to report to the Finance Committee with the recommendation that project funding of $275,000 for the installation of an Emergency Electrical Generator for the Human Services Facility be approved. Supported by Potts. Motion carried unanimously on a roll call vote. 7. PLANNING & ECONOMIC DEVELOPMENT SERVICES – BUSINESS CENTER SERVICES Dan Hunter and Lola Aré were present to give the committee an update on their Business Center Services. The Business Center focuses on small to medium-sized businesses. They handed out a 2008 Business Basics Workshop schedule showing classes that they offer, along with a document entitled, “Venture Forward”. The following are classes that they are currently offering: “How to Start a Business, How to Write a Business Plan, How to Develop a Winning Marketing Plan, How to Increase Your Sales and Grow Your Business and a Small Business Workshop. Bill Sharp, President, Advanced Research, gave a brief synopsis of how the Business Center has helped him. His business has been in existence for about 25 years, and its main focus was in the automotive sector. With the economy situation today and the loss of manufacturing jobs, he had to refocus his business towards technology, and they are currently working in the area of tracking assets. He explained how he was awarded a contract with the Oa kland County Animal Care Facility to track their animals within the facility with a bar code identification system. This allows an animal to be scanned without having to handle them. They are currently working with some medical professionals on a system for pharmaceuticals that would keep the medications secure but would allow workers to access them without filling out forms. A report would be generated at the end of the day with information on who consumed the medications. They have the following web site for businesses to access to sign up for classes and/or get information: www.oakgov.com/peds/calendar. Burns moved to receive and file the Venture Forward document and th 2008 Business Basics Workshop Schedule. Supported by Gingell. Motion carried on a voice vote. CONSENT AGENDA – INFORMATIONAL ITEMS A. Oakland County Building Authority Minutes – February 13, 2008 Planning & Building Committee Page 5 April 15 2008 B. Drain Commissioner – 2007 Annual Report C. Facilities Management 2008 Capital Improvement Program – Monthly Progress Report D. Capital Improvements – Oakland County Parks – Porous Pavement Workshop Woodward moved to receive and file the items on the Consent Agenda. Supported by Gosselin. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 10:45 a.m. ___________________________________ __________________________________ Pamela L. Worthington Lawrence Doyle Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.